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Visiting Halifax?
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Visiting Halifax?
 Check out all there is to explore!


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Doing Business with Halifax


BREADCRUMB

 1. Home
 2. Business
 3. Doing Business with Halifax
 4. Procurement




IN DOING BUSINESS WITH HALIFAX

 * Residential Rental Registry
 * Why do business in Halifax?
 * Community Interest Surplus Properties Disposal
 * Community and Non-Profit Resources
    * Community Grants

 * Community Museums Grant Program
 * Garbage & Recycling for Businesses
 * Get business permits & licences online
 * Marketing Levy
 * Procurement
    * Terms and Conditions
    * Workplace Policies

 * Reducing Red Tape
 * Tax relief for non-profit organizations


PROCUREMENT

The Procurement department performs the procurement function for all municipal
business units and agencies, striving to achieve best value for the citizens of
Halifax.

Procurement services include:

 * Acquisition of all materials, fuels, equipment and services required by the
   municipality
 * Disposal of all surplus materials and equipment
 * Control and maintenance of appropriate levels of inventory
 * Physical control, security, and distribution of materials through a network
   of warehouses and depots located throughout the municipality
 * Solicitation, facilitation and execution of contracts for goods, services and
   construction


FINDING AND RESPONDING TO BID OPPORTUNITIES

Goods and/or Services with an estimated value of up to but not including $10,000
are acquired by municipal departments through invitational processes in
accordance with procedures established in the Procurement Policy and Procurement
Manual.  

Goods, Services and Construction exceeding $10,000 are procured by the
Procurement Department in accordance with procedures established in the
Procurement Policy and Procurement Manual.

Effective May 1, 2023, all Halifax Regional Municipality public bid
opportunities issued on or after May 1, 2023 will be advertised through
Halifax's bids&tenders webpage. Bid opportunities with an estimated value over
applicable trade agreement thresholds are also advertised on the Nova Scotia
Public Tenders website and on CanadaBuys. Vendors are responsible for staying
informed of current or upcoming procurement opportunities.

The municipality encourages any interested bidder who can fulfill the bid
requirements to respond to advertised opportunities.  Find out more including
how to register as a supplier on bidsandtenders:
https://attendee.gotowebinar.com/recording/2255872835215496283

Notice: For any solicitations posted to the Nova Scotia Public Tenders website
prior to May 1, 2023, bidders should follow the instructions for upload of bids
contained in each of municipality's solicitation documents at the time of
posting. The submission guide for those solicitations only can be found here,
the link for uploading your bid to the Municipality is HERE.


SURPLUS 

Whenever possible the municipality reuses surplus materials and equipment
throughout our business units.  When we are unable to reuse our surplus,
opportunities to purchase are posted for auction on govdeals.com or auctionad.ca


SOCIAL VALUE PROCUREMENT AND SUPPLIER CODE OF CONDUCT

While Procurement's main goal is to ensure that the municipality has the goods
and services needed for its operations at the best possible value, it can also
provide positive impacts in our community. Social value procurement is about
seeking to make intentional positive contributions to both the local economy and
the overall vibrancy of the community.

Through our Social Value Framework and our Supplier Code of Conduct we add to
the overall value of our procurement by including considerations related to
worker's rights, supplier and supply chain diversity, workplace initiatives such
as apprenticeships and paid internships, the creation of meaningful and
inclusive employment opportunities for underrepresented groups and support for
suppliers who have and implement their own Social Procurement and Living Wage
policies.

To support the framework, Procurement may invite social value providers to bid
on opportunities using the registered social value suppliers list on the
Bids&tenders bidding system.  In addition to this, Procurement maintains a
database of social value suppliers which can be accessed by all HRM Departments
for invitational opportunities (under $10,000). Interested suppliers are
encouraged to register as a social value supplier on  BidsandTenders.ca and to
complete and return Halifax’s Social Value Supplier Questionnaire so they might
be included  in  those invitational bids that are not issued using the bidding
system.  The Social Value Questionnaire is available here: /media/82569


DOCUMENT LIBRARY

 * Administrative Order 2022-012-ADM, The Procurement Policy
 * Supplier Code of Conduct
 * The Procurement Manual
 * General Conditions for Goods and Services
 * Standard Terms and Conditions for Civil Works Contracts
 * Canadian Construction Documents (CCDC) 
 * The Nova Scotia Builders Lien Act


WORKPLACE POLICIES APPLICABLE TO HRM CONTRACTORS

 * Acceptable Internet Use Policy
 * Email Acceptable Use Policy
 * Substance Abuse Prevention Policy
 * Tobacco Free Workplace
 * Workplace Violence Prevention Corporate Policy
 * Workplace Rights Harassment Prevention Policy


CONTACT THE PROCUREMENT OFFICE

Email: procure@halifax.ca
Phone: 902.490.4170




OFFICIAL SITE OF THE MUNICIPAL GOVERNMENT

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© 2023 Halifax Regional Municipality. Content last modified June 21 2023.