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PRIVACY POLICY

This webpage contains two copies of our Privacy Policy – one for kids, and one
for grown-ups! So, keep reading for the kid-friendly version, or scroll on down
for the grown-up version.


KIDS!

This webpage, together with our Cookie Policy, is all about the ways in which
Creature Media Ltd (the publisher of National Geographic Kids magazine UK),
Creature Media (Pty) Ltd. (the publisher of National Geographic Kids magazine
South Africa), and Creature Media Australia Pty Limited (publisher of National
Geographic Kids Australia and New Zealand) collect, use, and share your personal
information (also known as data!).

Creature Media also publish a digital edition of NGKids via an IOS app, this
website (www.natgeokids.com) and downloadable teaching resources for the UK,
South Africa, Australia, and New Zealand. What a busy company! For more about
who we are, including our address, you can check out our Adult Privacy Policy–
just keep scrolling down to find it.

This policy also explains what rights you have to access or change your personal
data. At Creature Media, we take your privacy and your responsibility to protect
your information very seriously and will take care in the use and handling of
your data.

If at any point you have questions about your privacy on our website, ask a
parent to help you go through this document and work out what’s going on.

That’s all you need to know about privacy, but if you want to read on, let’s go!


SO, WHAT INFORMATION ARE WE COLLECTING?

Our websites are entirely for your entertainment and education. It’s important
that you obtain parental consent to register for the site if you’re under the
age of 16. With their permission, you can then join in with comments,
competitions, and downloads.

We collect your information when you:

 * create an account in our website
 * enter our competitions
 * interact or contact us by letter, phone, SMS, email, or via our website
 * submit contributions to the magazines via post or the website

While doing these things, you might provide us with other data, such as your
name, address, phone number, birthday, the type of device you’re using to
connect to the internet, and the subjects that you’re interested in. We use this
data to provide you with information, improve your website experience, or reply
to your questions.

We make sure that all of this information is stored safely and securely. In
return, you need to make sure that your password, if you know it, is not shared
with anyone except from a parent or guardian, and is kept safe.

We also collect certain information about how you use the website, and the
device that you use to do this. This includes things like how long visited the
website for, things you might have searched for on the website, and your rough
geographical location (e.g., England). We use this information to make our
website better for you. You can learn more about this in our Cookie Policy.

If you click on something from another website, such as a YouTube link, while
you’re on our site, then that website may be able to get similar information
from your device. We do not control these websites and are not responsible for
them.

The only time we would ever share your data with a third party (another website
or company), is to help you receive information from them. Specifically, this
will only happen if you win a competition or similar event, and they need your
contact details to send you a prize.


HOW DO WE USE YOUR INFORMATION?

Creature Media use your information lawfully and do not sell it to third
parties. There are a number of reasons why we might use your information, which
include:

 * making sure your account works and processing any requests you might have.
 * providing your parent with information about the things we create.
 * sending out information about products, services, activities, promotions, or
   anything else that we feel might be of interest or use to you.
 * contacting your parents about things they have bought.
 * looking at the way you use our websites and apps, so that we can improve the
   services that we offer (for example, by personalising our communications with
   you).
 * providing customer service and support.

In the end, we’re interested in keeping your information safe and using it in
ways that benefit you. Our priority is making sure that you have the best
experience possible on our websites, and that’s what we use data for.


WHO CAN SEE YOUR INFORMATION?

Our staff, or the staff of third parties that we work with, might use the
information that you provide. They might store it, delete it (only when
necessary!), organise it, or record it, but whatever they do, it will be done
lawfully and safely.

Some examples of people who might see this information include:

 * our website operators and IT support providers
 * our customer service team
 * our financial services


DO WE SHARE YOUR INFORMATION?

We share your information within our company and our partner third party
companies in order to use it legally. If we share it outside of our company,
your parent or guardian will need to consent to this specifically.

There are a number of third parties who we will share your information with, in
order to do our business in the best way. These include:

 * Safeship Fulfilment Ltd., who provide our customer service support
 * LSC Communications, who print our magazines and organise for them to be sent
   out
 * Royal Mail Plc, who post out magazines to our customers
 * National Geographic, who look after backups of our customer data


HOW DO WE LOOK AFTER YOUR INFORMATION?

We are always looking to minimise the amount of personal information that we
hold about you. Whenever possible, we anonymise your information, which means
that we still have the data, but it can’t be traced or connected to you – it’s
as if it belongs to an imaginary person. We also use security measures to
protect your information against any unlawful use or unauthorised access.


HOW LONG DO WE KEEP YOUR DATA FOR?

We will keep hold of your information for as long as is necessary. This means,
for example, that we will hold information that is needed to make your website
account work, until you delete your account on our website.

We look to find ways to reduce the amount of information that we store, by doing
things like regularly archiving our emails, using password protected folders to
restrict access to information, and deleting any information we no longer
require.


WHAT ARE YOUR RIGHTS AND CHOICES?

You have the right to object to our using your information, and can do so by
contacting us using the details provided below. Your parent or guardian can also
withdraw their consent at any time. If you are at all unhappy about the way your
information is being used, or have any questions, you can contact us and we will
try to resolve the problem.




GROWN-UPS!

This privacy notice (Privacy Notice), together with our Cookies Policy, sets out
the ways in which Creature Media Ltd (publisher of National Geographic Kids
magazine UK), Creature Media (Pty) Ltd (publisher of National Geographic Kids
magazine South Africa) and Creature Media Australia Pty Limited (publisher of
National Geographic Kids Australia and New Zealand) (we, us, our) collect, use
and share your personal data (your information) in connection with our
publishing business. It also explains what rights you have to access or change
your personal data.

Creature Media publishes children’s print magazine National Geographic Kids, a
digital edition IOS app, children’s website www.natgeokids.com and downloadable
teaching resources for the UK, South Africa, Australia and New Zealand.

This policy applies to the processing of your information by Creature Media Ltd
as data controller. The data controller decides how your information is used and
protected. We take your privacy and our responsibility to protect your
information seriously and will take care in use and handling of your personal
data.  Read our privacy notice to understand:

 * Who we are 
 * Children
 * What information we collect about you
 * How we use your information
 * Who can see your information 
 * When we share your information
 * How we look after your information
 * How long we keep your information
 * International Transfers of your information
 * Rights and choices




WHO WE ARE

Creature Media Ltd is the publisher of National Geographic Kids magazine in the
UK and a company registered in England under company number 07693866 with our
registered address as set out below.

Creature Media (Pty) Limited is the publisher of National Geographic Kids
magazine in South Africa and a company registered in South Africa under company
number 2013/121855/07 with our registered address as set out below.

Creature Media Australia Pty Limited is the publisher of National Geographic
Kids magazine in Australia and New Zealand and a company registered in Australia
under company number 26603910783 with our registered address as set out below.

You can contact us as follows:

Creature Media Ltd and Creature Media (Pty) Limited
FAO:     HEAD OF DATA PROTECTION
Address:    76 Marylebone High Street, London, W1U 5JU.
Email:   privacy@ngkids.co.uk

Creature Media Australia Pty Limited
FAO:     HEAD OF DATA PROTECTION
Address:     NAB Cash Manager, 2802 UB, 800 Burke Street, Docklands, Victoria
3008
Email:  privacy@ngkids.co.uk



CHILDREN

Creature Media Ltd websites are directed at children for entertainment and
education purposes only. We will ensure that the required parental consent has
been obtained by parents of children under the ages of 16 who are registering on
our site for comments, competitions and downloads.

We collect a child’s information when they:

 * create an account in our website;
 * enter into our competitions;
 * interact or correspond with us by letter, phone, SMS, email or via our
   website
 * submit contributions to our publications by post or via our website



WHAT INFORMATION WE COLLECT ABOUT YOU

Information you provide

During your interaction with us, whether via our websites, by email, through
completion of surveys, use of our apps or by any other means, you may provide
information to us which might include [such as] your name, address, gender,
email address, phone number, birthday, twitter handle, the type of device you
use to connect to the internet, and the subjects you are interested in, in order
to provide you with information or reply to your queries. If you are creating an
account you will provide a password and if you are ordering products or services
from us you will provide your payment details. If you contribute as an author to
one of our textbooks or are applying for a job with the company we may also
collect information about your academic and work history, references and any
other information you may choose to supply. Your information includes anything
which identifies you so if you contribute to a blog or provide other user
generated content to us it may include personal information.

If you provide us with more sensitive information this is known as Special
Category (“Sensitive”) information and may include details about a person’s
racial or ethnic origin, political opinions, religious, philosophical or similar
beliefs, trade union membership, genetics, biometrics, health, sexual life,
sexual orientation or about criminal offences or proceedings. This type of
information will be treated differently and we will explain why we are
collecting it and it will only be used with your explicit consent.

Teachers

If you are a teacher or parent you or your school or college / institution may
have provided information about you to us which we will process as described in
section ‘How We Use Information About You‘.  This information may include your
name, job title, school or college address, email address, telephone number,
subject preferences.

We collect your information when you:

 * create an account in our website;
 * subscribe to our newsletters
 * subscribe to or purchase our magazines
 * apply for a free sample copy of our magazine
 * apply for customer support via our help desk
 * interact or correspond with us by letter, phone, SMS, email or via our
   website
 * complete one of our surveys
 * use our mobile devices or website applications (apps)
 * submit contributions to our publications by post or via our website or our
   author contact form
 * enter a prize competition or draw

Protection of Personal Data

You are responsible for ensuring that personal data is transferred to us
securely.  We will take all reasonable precautions to ensure that all the
personal data that is submitted to us for the purposes above remains secure and
have procedures to protect the storage and disclosure of personal data. You must
ensure passwords are not shared and are kept securely.

Cookies and how you use our website and apps

We also collect certain information about how you use our website and apps and
the device that you use to access them. This includes your IP address,
geographical location, device information (such as your hardware model, mobile
network information, unique device identifiers) browser type, referral source,
length of visit to the website, number of page reviews, the search queries you
make on the website and similar information. This information is collected by
Google Analytics on our behalf and by some of our apps using cookies. To opt out
of being tracked by Google Analytics across all websites,
visit http://tools.google.com/dlpage/gaoptout. For more information on cookies
please read our Cookies Policy.

Our website may include links to third party websites, plug-ins and
applications. By clicking on those links or enabling these connections you may
allow third parties to collect or share data about you. We do not control these
websites and are not responsible for their privacy notices. Please ensure that
you read the privacy notices on any such external websites.

Information we receive from third parties

In certain circumstances, we will receive information about you from third
parties. For example:

 * if you are a job applicant we may contact your referees to provide
   information about you;
 * if you give permission for us to contact you via a third party running a
   competition or other event involving our magazine.
 * If you purchase a product or subscription via a third party.



HOW WE USE YOUR INFORMATION

We use your information lawfully. We do not sell your information to third
parties. However we may share your information as set out in the section ‘When
We Share Your Information‘. The details of how we use your information and the
legal bases for our use are set out below:

We may use such personal data collected to:

 * process your request, for example, to purchase products or access services
   and to administer your account
 * communicate with you and provide information about our products and services
 * send you marketing communications about products, services, activities,
   promotions or other matters that we feel may be of interest or use to you
 * contact you about products you have bought or services you have subscribed to
 * if you are a school, communicate with you and your school to provide Support
   services to resources on our site
 * analyse your use of our websites, our apps and response to our communications
   and improve the services we offer, including personalising our communications
   with you.

If you are a teacher or staff of a School or college, we will process your
information provided to us by your School or by you:

 * to support you teaching and use of any primary resources
 * to process any orders you make for products and services on behalf of the
   School or Institution or on your own behalf as the case may be.
 * Obtain feedback from you in surveys relating to our products and services/
   educational topics

When we have your consent to contact you, we may use your information to:

 * keep in contact with you and provide you with marketing communications about
   our news, resources or products published by Creature Media Ltd;
 * tell you about new website features or services;
 * send you newsletters.

In the following circumstances we will use your information to carry out our
contract with you:

 * to process your requests to purchase our products from our website;
 * to provide customer service and support.

Sometimes we will use your information on the basis of our ‘legitimate business
interests’ (legitimate interests). This means our legitimate interests in
conducting and managing our business and our relationship with you.

Where we use your information for our legitimate interests, we make sure that we
take into account any potential impact that such use may have on you,
particularly where we process children’s personal data.  Our legitimate
interests don’t automatically override yours and we won’t use your information
if we believe your interests should override ours unless we have other grounds
to do so (such as your consent or a legal obligation). If you have any concerns
about our processing you have rights and choices which include the right to
object (please see the section headed ‘Your Rights and Choices’).

We may use your information for the purposes listed below on the basis of our
legitimate interests:

 * to contact you about products you bought from us;
 * to contact you about submissions you made or content you provided to us;
 * to respond to your queries and correspondence;
 * to collect and store accurate data of our customers;
 * to administer your account with us;
 * to deal with enquiries or complaints as necessary to provide customer support
   in providing the correct products and services to our website users;
 * to carry out aggregated and anonymised research about general engagement with
   our website in providing the right kinds of products and services to our
   website users;
 * to measure or understand the effectiveness of advertising;
 * to deliver relevant advertising and make relevant recommendations and
   suggestions to you about our products and services;
 * to analyse your use of our websites and apps and your responses to our
   communications;
 * to personalise, enhance, modify or otherwise improve the services and/or
   communications that we provide to you;
 * to detect and prevent fraud and unauthorised access or illegal activity;
 * to improve security and optimisation of our network sites and services
   including trouble shooting, testing and software development and support;
 * to operate a safe and lawful business or where we have a legal obligation;
 * to enable us to comply with our policies and procedures and enforce our legal
   rights, or to protect the rights, property or safety of our employees;



WHO CAN SEE YOUR INFORMATION?

Your information may be processed by our staff or by the staff of third parties
we work with to deliver our business. Processing can mean any activity that
involves the use of information about someone that can identify them. All uses,
for example, obtaining, recording, storing, disclosing, organising, retrieving,
deleting and destroying are types of data processing. We take measures to ensure
that third parties processing your information on our behalf are acting lawfully
in accordance with our instructions and are subject to appropriate
confidentiality requirements. We also have adequate technical and organisational
safeguards in place in our company and with third party processors to protect
your information. Third party processors of your information include:

 * our website hosts and operators, IT support providers, database operators,
   site analytics providers and software developers;
 * our customer support team;
 * our marketing or publicity services providers;
 * our financial services;
 * our warehousing and delivery service providers;
 * our auditors, technical consultants and legal advisors;
 * our fraud detection services;



WHEN WE SHARE YOUR INFORMATION

We share your information within Creature Media Ltd and our partner third
companies (see How We Use Information About You/Who Can See Your Information) in
order to process it legally. Where we share your information outside our company
you will be asked to consent to a third party sharing your information and if
you choose to give your permission any interaction you have with a third party
is governed by their privacy terms. The third party becomes a joint data
controller of your information with us. This means that the third party can make
decisions about how to use your information. Before we share your information,
we require third parties to enter into a data sharing agreement which stipulates
that they must maintain appropriate security to protect your information from
unauthorised access, processing or use.

We will share your information with the following third parties:

 * selected marketing partners;
 * National Geographic Partners and its Affiliates, when there is legitimate
   interests for National Geographic Partners to receive subscribers’ data to
   maintain brand reputation and customer loyalty. For example, in order to
   transfer them to another licensee (other than Creature Media Ltd.) for
   continuation of their magazine subscription in case of termination with the
   current licensee.

 * MPP Global Ltd which manages our customer relationship system (eSuite) to
   ensure up to date and accurate contact details and purchase records are
   maintained.
 * Safeship Fulfilment Ltd, who provide our customer service support;
 * LSC Communications Ltd, who print our magazines and organise for them to be
   sent to customers;
 * Royal Mail Plc who post out magazines to our customers
 * National Geographic require us to provide them with all customer data as a
   back up which we provide on a 6 monthly bases.
 * any other third parties (including legal or other advisors, regulatory
   authorities, courts and government agencies) where necessary to enable us to
   enforce our legal rights, or to protect the rights, property or safety of our
   employees or where such disclosure may be permitted or required by law or
   where we have a legal obligation to do so.



HOW WE LOOK AFTER YOUR INFORMATION

We look for opportunities to minimise the amount of personal information we hold
about you.  Where appropriate we anonymise and pseudonymise your information. We
use appropriate technological and operational security measures to protect your
information against any unauthorised access or unlawful use, such as:

 * ensuring the physical security of our offices, warehouses or other sites;
 * ensuring the physical and digital security of our equipment and devices by
   using appropriate password protection and encryption;
 * maintaining a data protection policy for, and delivering data protection
   training to, our employees;
 * limiting access to your personal information to those in our company who need
   to use it in the course of their work and ensure it is kept behind a user
   password verification system.

You are responsible for ensuring that any passwords you create to access
information on our website are not shared and are kept securely.



HOW LONG WE KEEP IT FOR

We will retain your information for as long as is necessary to provide you with
the services that you have requested from us or for as long as we reasonably
require to retain the information for our legitimate interests, such as for the
purposes of exercising our legal rights. We operate a data retention policy and
look to find ways to reduce the amount of information we hold about you and the
length of time that we need to keep it. For example:

 * we archive our email and paper correspondence regularly and destroy
   unnecessary information;
 * We operate a best practice email retention policy requiring password
   protected folders and departmental shared drives to provide restricted access
   to information;
 * We conduct regular access reviews to keep access profiles and policies up to
   date;
 * We conduct periodic review and purge cycles of documents in accordance with
   our document retention policy;
 * we retain information relating to orders, refunds and customer queries for
   approximately 5 years;
 * we retain information relating to commercial contracts for approximately 5
   years after expiration or termination whichever is the sooner;
 * we maintain a suppression list of email addresses of individuals who no
   longer wish to be contacted by us. So that we can comply with their wishes we
   must store this information permanently;
 * we delete information collected through marketing channels and information in
   our customer relationship management system, eSuite, 2 years after our last
   interaction with you;
 * we destroy CVs and related information from job applicants who have not been
   shortlisted for interview once the recruitment process is complete.  The
   shortlisted candidates’ CVs and related information is kept until after the
   successful candidate’s probation period, which can be 6 months from their
   start date.



INTERNATIONAL TRANSFERS OF YOUR INFORMATION

Our company is located in the UK.

Whenever we transfer your personal information out of the European Economic Area
(EEA) we will take all steps necessary to ensure that it is adequately protected
and processed in accordance with this Privacy Notice by using all appropriate
cross-border transfer safeguards such as:

 * by entering into the European Commission’s Standard Contractual Clauses with
   the provider which give personal data the same protection it has in the EEA;
   and
 * where the provider is in the US, the EU-US Privacy Shield if the provider is
   part of the EU-US Privacy Shield Framework.

Please contact us if you would like additional information on the specific means
used by us when transferring your personal data outside of the EEA.



YOUR RIGHTS AND CHOICES

Your Right to Object

You have the right to object to our using your information for direct marketing
and on the basis of our legitimate interests (refer to ‘How We Use Your
Information’ above to see when we are relying on our legitimate interests). If
you want to do this you can contact us using the details in the section ‘Who We
Are‘.

Your Right to Withdraw Consent

The right to withdraw your consent for our use of your information in reliance
of your consent (refer to ‘How We Use Your Information’ to see when we are
relying on your consent), which you can do by contacting us using any of the
details in the section ‘Who We Are‘.

Your Other Rights and Choices

You also have other choices and rights in respect of the information that we
hold about you, including:

 * the right to request access to the information that we hold about you to
   check that we are acting lawfully;
 * the right to receive a copy of any information we hold about you in a
   structured, commonly-used, machine readable format or in another format of
   your choice;
 * the right to request that we transfer your information to another service
   provider in a structured, commonly used, machine-readable format;
 * the right to ask us to correct information we hold about you if it is
   inaccurate or incomplete;
 * the right to ask us, in certain circumstances, to delete information we hold
   about you;
 * the right to ask us, in certain circumstances, to restrict processing of your
   information.

You may exercise your rights and choices by contacting us using the details
above ‘Who We Are‘.

You can also prevent processing for marketing activities by checking certain
boxes on forms that we use to collect your data to tell us that you don’t want
to be involved in marketing.

Your Right to Complain

Please contact us if you have any questions or are unhappy about the way your
information is used. We hope we will be able to resolve any problems or issues
you may.

You also have the right to lodge a complaint about us and our use of your
information to the UK Information Commissioner’s Office (https://ico.org.uk/) or
the relevant authority in your country of work or residence;


CHANGES TO THIS PRIVACY NOTICE

We may make changes to this Privacy Notice from time to time. We will post any
changes to our site.

This Privacy Notice was updated on 25 May 2018.




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