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New York State Unified Court System


RULES OF THE CHIEF ADMINISTRATIVE JUDGE

 * Rules
 * 100 - Judicial Conduct
 * 101 - Advisory Committee On Judicial Ethics
 * 102 - Reimbursement Of Traveling Expenses In Connection With Performance Of
   Judicial Duties
 * 103 - Administrative Rules And Orders Effective April 1, 1978
 * 104 - Retention And Disposition Of Court Records
 * 105 - Expedited Criminal Appeal Of An Order Reducing An Indictment ...
 * 106 - Electronic Court Appearances
 * 107 - Salary Schedule For Certain Nonjudicial Officers & Employees Of UCS
 * 108 - Format Of Court Transcripts And Rates Of Payment Therefor
 * 109 - Attendance Of Persons At Hearings To Determine The Mental Condition Of
   A Person
 * 110 - Procedure Under CPL 330.20
 * 111 - Procedure Under CPL Article 730
 * 112 - Rules Of The Chief Administrator Pursuant To CPLR Rules 5529 & 9703
 * 113 - Procedure To Evaluate Fitness Of Judges Or Justices Who Become Ill
 * 115 - Caseload Activity Reporting
 * 116 - Community Dispute Resolution Centers Program
 * 117 - Court Appointed Special Advocates Programs
 * 118 - Registration of Attorneys, In-House Counsel, and Foreign Legal
   Consultants
 * 121 - Temporary Assignment Of Judges To The Supreme Court
 * 122 - Judicial Hearing Officers
 * 123 - Requirements Relative To Material Submitted To Supreme Court Law
   Libraries
 * 124 - Public Access To Records
 * 125 - Uniform Rules For The Engagement Of Counsel
 * 126 - Compensation & Expenses Of Judges & Justices Temporarily Assigned ...
 * 127 - Assignment & Compensation Of Counsel, Psychiatrists, ...
 * 128 - Uniform Rules For The Jury System
 * 129 - Fair Treatment Standards For Crime Victims
 * 130 - Costs And Sanctions
 * 131 - Audio-Visual Coverage Of Judicial Proceedings
 * 132 - Unified Court System Employee Suggestion Incentive Program
 * 133 - Unified Court System Merit Performance Award Program
 * 134 - Reporting Of Family Offenses By Courts Exercising Criminal Jurisdiction
 * 135 - Sick Leave Bank Program
 * 136 - Fee Arbitration in Domestic Relations Matters
 * 137 - Fee Dispute Resolution Program
 * 138 - Justice Court Assistance Program
 * 140 - Civil Actions Or Proceedings Brought By Inmates
 * 141 - Integrated Domestic Violence Parts and Domestic Violence Parts
 * 142 - Criminal Division of Supreme Court in Bronx County
 * 143 - Superior Courts for Drug Treatment
 * 144 - New York State Parent Education and Awareness Program
 * 145 - Integrated Youth Court in Westchester County
 * 146 - Guidelines For Qualifications & Training Of ADR Neutrals Serving On
   Court Rosters
 * 147 - Superior Court Sex Offense Parts
 * 148 - Relief From Federal Firearms Disabilities Program
 * 149 - Superior Court Adolescent Diversion Parts
 * 150 - Repealed
 * 151 - Rules Governing the Assignment of Cases Involving Contributions ...
 * 152 - Mental Health Parts
 * 154 - Requests for Exemption From Public Disclosure of Client Information ...
 * 160 - Alternative Dispute Resolution in the Trial Courts


PART 118. REGISTRATION OF ATTORNEYS, IN-HOUSE COUNSEL, AND FOREIGN LEGAL
CONSULTANTS

118.1 Filing requirement
118.2 Public access to attorney registration information
Registration of In-House Counsel and Foreign Legal Consultants
118.3 Filing requirement
118.4 Public access to in-house counsel registration information

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Section 118.1 Filing requirement

(a) Every attorney admitted to practice in New York State on or before January
1, 1982, whether resident or nonresident, and whether or not in good standing,
shall file a registration statement with the Chief Administrator of the Courts
no later than March 1, 1982, and during each alternate year thereafter, within
30 days after the attorney's birthday, for as long as the attorney remains duly
admitted to the New York bar.

(b) Every attorney admitted to practice in New York State after January 1, 1982,
and on or before January 1, 1986, whether resident or nonresident, and whether
or not in good standing, shall file a registration statement within 60 days of
the date of such admission, and during each alternate year thereafter, within 30
days after the attorney's birthday, for as long as the attorney remains duly
admitted to the New York bar.

(c) Every attorney admitted to practice in New York State after January 1, 1986,
whether resident or nonresident, and whether or not in good standing, shall file
a registration statement prior to taking the constitutional oath of office, and
during each alternate year thereafter, within 30 days after the attorney's
birthday, for as long as the attorney remains duly admitted to the New York bar.

(d) The registration statement shall be filed with the Office of Court
Administration by means of an online program implemented by the Chief
Administrator.

The report of pro bono services and charitable contributions described in
section 118.1(e)(14) shall be filed in the manner directed by the Chief
Administrator of the Courts.

(e) The registration statement shall be on a form provided by the Chief
Administrator and shall include the following information, attested to by
affirmation:

(1) name of attorney;

(2) date of birth;

(3) name when admitted to the bar;

(4) law school from which degree granted;

(5) year admitted to the bar;

(6) judicial department of admission to the bar;

(7) office addresses (including department);

(8) home address;

(9) business telephone number,

(10) social security number;

(11) e-mail address(optional);

(12) race, gender/gender identity, sexual orientation, ethnicity and employment
category (optional);

(13) compliance with child support obligations;

(14) in a separate statement, filed anonymously in a manner directed by the
Chief Administrator, (a) a mandatory report of pro bono services and
contributions, as defined in Rule 6.1 of the attorney Rules of Professional
Conduct, performed or contributed by the attorney in the previous two calendar
years, and (b) a report of such other pro bono service and contributions over
the same period as the attorney may choose to describe.

(f) In the event of a change in the name of attorney, office addresses, home
address, business telephone number, or e-mail address reported pursuant to
subdivision (e) of this section, the attorney shall file an amended statement
within 30 days of such change.

(g) Each registration statement filed pursuant to this section shall be
accompanied by a registration fee of $375. No fee shall be required from an
attorney who certifies that he or she has retired from the practice of law. For
purposes of this section, the "practice of law" shall mean the giving of legal
advice or counsel to, or providing legal representation for, particular body or
individual in a particular situation in either the public or private sector in
the State of New York or elsewhere, it shall include the appearance as an
attorney before any court or administrative agency. An attorney is "retired"
from the practice of law when, other than the performance of legal services
without compensation, he or she does not practice law in any respect and does
not intend ever to engage in acts that constitute the practice of law. For
purposes of section 468-a of the Judiciary Law, a full-time judge or justice of
the Unified Court System of the State of New York or of a court of any other
state or of a federal court, shall be deemed "retired" from the practice of law.
An attorney in good standing, at least 55 years old and with at least 10 years
experience, who participates without compensation in an approved pro bono legal
services program, may enroll as an "attorney emeritus."

(h) Failure by any attorney to comply with the provisions of this section shall
result in referral for disciplinary action by the Appellate Division of the
Supreme Court pursuant to section 90 of the Judiciary Law.

Historical Note
Sec. filed Dec. 30, 1981; amds. filed: Oct. 30, 1985; June 30, 1986; Oct. 27,
1989; July 2, 1990; Oct. 4, 1990; Sept. 3, 1997; May 17, 1999; Oct. 13, 1999
eff. Jan. 1, 2000. Amended (e).

Amended (e) & (g) effective Jan. 1, 2010

Amended (g) effective Sept. 1, 2010

Amended (e) & (g) on Dec. 17, 2010

Amended (d) effective Apr. 1, 2011

Added (e) (14) effective May. 1, 2013

Amended (d), (e) (14), (f) on Apr 15, 2015 effective May 1, 2015

Amended 1(e)(12), 2(b)(2), 3(c)(12), & 4(b)(2) on Oct. 14, 2020 effective
November 30, 2020

Amended (a) on Oct. 20, 2023 effective December 1, 2023



--------------------------------------------------------------------------------

Section 118.2 Public access to attorney registration information

(a) Except as otherwise provided in this section, the information contained in
the registration statement filed pursuant to section 118.1 of this Part shall be
made available to the public upon submission of a written request and the
payment of a charge for production, pursuant to the following schedule:

(1) Information for individual registered attorney by name:

(i) no charge for single inquiry;

(ii) $2.50 for each additional name.

(2) Names and business addresses of registered attorneys by geographical area:

(i) $25.00 for 100 or fewer names;

(ii) $1.00 for each additional 100 names;

(iii) $100.00 for list of all registered attorneys.

Other requests may entail additional fees as circumstances warrant. Fees may be
waived for requests by government agencies. Written requests for information
shall be made to the Attorney Registration Unit, Office of Court Administration,
25 Beaver Street, New York, NY 10004.

(b)

(1) The home address of an attorney shall be made available to the public only
in the following circumstances:

(i) where no office is listed, the home address will be made public;

(ii) where an office address is listed, but a request for information alleges
that the attorney cannot be located at that address, the home address will be
made public only if the Chief Administrator determines, by independent inquiry,
that the attorney cannot be located at the listed office address.

(2)  The date of birth, social security number, race, gender, gender identity,
sexual orientation, ethnicity and employment category of the attorney shall not
be made available to the public.

(c) All information relating to a particular attorney will be provided to that
attorney or, on the attorney's written request, to any person or agency.

(d) All information, other than anonymous pro bono data, will be available at
all times to the attorney grievance committees of the Appellate Divisions.

(e) Upon a showing of good cause in individual cases, a Presiding Justice of the
Appellate Division may direct the non-disclosure of information otherwise
available pursuant to this section.

Historical Note
Sec. filed Dec. 30, 1981; amds. filed: Feb. 11, 1982; Jan. 14, 1983; Sept. 3,
1997; May 1, 1998; Oct. 13, 1999 eff. Jan. 1, 2000. Amended (b).

Amended (b)(2) effective Jan. 1, 2010

Amended (b)(2) on Mar 8, 2012

Amended (d) on Apr 15, 2015 effective May 1, 2015

Added (e) on May 26, 2015 effective June 1, 2015

Amended (d) on Mar. 12, 2018

Amended 118.1(e)(12), 118.2(b)(2), 118.3(c)(12), & 118.4(b)(2) on Oct. 14,
2020 effective November 30, 2020



 

--------------------------------------------------------------------------------

Registration of In-House Counsel and Foreign Legal Consultants

Section 118.3 Filing requirement

(a) Every in-house counsel and every foreign legal consultant approved by an
Appellate Division for registration in New York State shall file an initial
registration statement with the Chief Administrator of the Courts within 30 days
of the date of receipt notice of such approval, or at such other time as the
Chief Administrator may direct. During each alternate year thereafter, each such
registrant shall file a subsequent registration statement within 30 days after
the registrant's birthday, for as long as the registrant remains eligible for
registration pursuant to the Rules of the Court of Appeals.

(b) The initial registration statement and subsequent registration statements
shall be filed by an online program established for that purpose.

(c) The registration statement shall be on a form provided by the Chief
Administrator and shall include the following information, attested to by
affirmation:

(1) name of the registrant;
(2) date of birth;
(3) name when first registered;
(4) law school from which degree granted;
(5) year of initial registration;
(6) judicial department of registration;
(7) office addresses (including department);
(8) home address;
(9) business telephone number,
(10) social security number;
(11) e-mail address;
(12) race, gender/gender identity, sexual orientation, ethnicity and employment
category (optional);
(13) compliance with child support obligations; and
(14) if registering as a foreign legal consultant, the name of the foreign
country of his or her admission to practice.

(d) In the event of a change in any of the information required to be provided
pursuant to subdivision (c) of this section, the registrant shall file an
amended statement within 30 days of such change.

(e) Failure by any in-house counsel or foreign legal consultant to comply with
the provisions of this section shall result in termination of the registrant's
status as foreign legal consultant or in-house counsel pursuant to Part 521 or
Part 522 of the Rules of the Court of Appeals, as well as disciplinary action by
the Appellate Division of the Supreme Court.

Historical Note

Added 118.3 on May 18, 2011

Amended 118.3 on Dec. 6, 2017, effective Jan 1, 2018

Amended 118.1(e)(12), 118.2(b)(2), 118.3(c)(12), & 118.4(b)(2) on Oct. 14,
2020 effective November 30, 2020

Amended (b) on Nov. 13, 2023 effective December 1, 2023



 

--------------------------------------------------------------------------------

Section 118.4 Public access to registration information

(a) Except as otherwise provided in this section, the information contained in
the registration statement filed pursuant to section 118.3 of this Part shall be
made available to the public upon submission of a written request and the
payment of a charge for production, pursuant to the following schedule:

(1) Information for individual registrants by name:

(i) no charge for single inquiry;
(ii) $2.50 for each additional name.

(2) Names and business addresses of registrants by geographical area:

(i) $25.00 for 100 or fewer names;
(ii) $1.00 for each additional 100 names;
(iii) $100.00 for list of all registrants. Other requests may entail additional
fees as circumstances warrant. Fees may be waived for requests by government
agencies. Written requests for information shall be made to the Attorney
Registration Unit, Office of Court Administration, 25 Beaver Street, New York,
NY 10004.

(b)

(1) The home address of a registrant shall be made available to the public only
in the following circumstances:

(i) where no office is listed, the home address will be made public;
(ii) where an office address is listed, but a request for information alleges
that the registrant cannot be located at that address, the home address will be
made public only if the Chief Administrator determines, by independent inquiry,
that the registrant cannot be located at the listed office address.

(2)  The date of birth, social security number, race, gender, gender identity,
sexual orientation, ethnicity and employment category of the registrant shall
not be made available to the public.

(c) All information relating to a particular registrant will be provided to that
registrant or, on the registrant's written request, to any person or agency.

(d) All information will be available at all times to the attorney grievance
committees of the Appellate Divisions.

Historical Note

Added 118.4 on May 18, 2011

Amended (b)(2) on Mar 8, 2012

Amended 118.3 on Dec. 6, 2017, effective Jan 1, 2018

Amended (d) on Mar. 12, 2018

Amended 118.1(e)(12), 118.2(b)(2), 118.3(c)(12), & 118.4(b)(2) on Oct. 14,
2020 effective November 30, 2020




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