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AP Outsource

Division of CTP Solutions

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ACCOUNTS PAYABLE SOLUTIONS: CAPTURE, WORKFLOW, PAYMENTS & REPORTING

 * Automate Invoice Capture
 * Streamline Approvals Workflow
 * Optimize Payment Method & Release
 * Reporting & Integration Options


INVOICE CAPTUREFOCUS ON BUSINESS, NOT DATA ENTRY & PAPERWORK

PO Box - Receive all paper documents to a dedicated PO Box

Fax - Documents are sent via fax to dedicated fax number

Email - Documents are sent as PDF attachments

EDI - Files are uploaded to a FTP server

Manual - Manual data entry by our team




OPTIMIZED WORKFLOWLEVERAGE AP AUTOMATION

Approvals - Automated workflow for the approval of non PO invoices based on
rules & roles

Vendors & Duplicates - Verify valid vendors & duplicate invoices

Resolution Processing - Resolve unmatched invoices & discrepancies

PO Matching - Match purchase order & receiving document with the invoice


SMARTER PAYMENTSBUSINESS RULES FOR CASH FLOW

Payment Release - Schedule payments to capture discounts and optimize cash flow

Payment Methods - Issue payments by check, payment card, ACH, or wire transfer

Payment Linking - Link payment information, discounts, & deductions to invoices
paid

Payment Security - Secure data encryption; digital & physical data centers




CENTALIZED ARCHIVE & SYNC24/7 ACCESS TO REPORTS & DOCUMENTS

Centralized - All documents are located in the cloud

Visibility - Can be accessed by employee personel and vendors with appropriate
credentials

Audit & Reporting - All documents are linked together for audit and reporting
purposes

Accounting Sync - Sync accounting systems for streamlined book keeping


TAKE THE 2 MINUTE ACCOUNTS PAYABLE Q & A

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TURN A/P INTO A STRATEGIC FUNCTION

We'll ensure the long term efficiency and success of your A/P department. Our
solutions are designed for mid-large enterprises that process large volumes of
invoices and have complex needs. Whether, it's invoice digitizing, automated
approvals, or vendor management we'll develop a comprehensive solution. With
over 30 years of optimizing business back office processes, we've fined tuned
the A/P function and are committed to helping you simplify your workflow and
lower processing costs.

 * 45% Reduction in Time Savings
 * < 1% Error & Fraud Rate
 * 99% Partner Satisfaction




PARTNER INTEGRATIONS


Spending too much time answering vendor inquiries Our vendor portal provides
businesses with the abilty to view document status for approval status,
credit/debit memos, & payments completed.
YesNo
Manually entering bills & transactions into accounting system We deploy a series
of data capture methods that combines OCR and keying correction technology.
Integrates with accounting system to improve the validation and reporting.
YesNo
Sending payments through different payment providers Unified payments platform
that accepts ACH, Wire transfer, check, or international payments. Outgoing
payments are released to receive discuss or optimize cash flow to vendor terms
YesNo
Missing early pay discounts Better managed DPO and invoice visibility with
automated reminders for approvals. Payments are optimized by scheduling for each
vendors terms
YesNo
Waste time processing invoices to only find out that it's a duplicate invoice
Artificial intelligence does 2 and 3-way matching of invoices with purchase
orders and receiving records to ensure that correct amounts
YesNo
Risks in payment process Design for controls over segregation of duties, with
different levels of authority. Dollar limits can be set in the event of multiple
signers, transaction level logging
YesNo
Preparing remittance information is a slow process We deploy a series of data
capture methods that combines OCR and keying correction technology. Integrates
with accounting system to improve the validation and reporting
YesNo
Wasting time with paper based processes Our team handles all incoming mail,
scans documents utilizing optimal character recognition and deploys electronic
processes wherever possible to minimize your cost
YesNo
Linking of PO documents to Invoices A the time of approval, our software queries
other purchasing system for matching records
YesNo
Can't access documents from anywhere All bills are uploaded to a centralized
inbox, where employees can access the files from anywhere
YesNo
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ABOUT

AP solutions streamline invoice capture, approvals workflow, payment processing
& accounting functions. Reduce manual labor and costs in your AP Department by
utilizing custom software and workflow solutions.

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