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Text Content

Click Here to Verify Employment>

877-219-9283 - sales@tenstreet.com

Carrier Login>


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DOT EMPLOYMENT VERIFICATIONS

Go digital, simplify the verification process, & optimize your workflow Sign Up
for Free







YOUR TOP 5 DOT VERIFICATION QUESTIONS ANSWERED

WHAT IS DOT EMPLOYMENT VERIFICATION?

Department of Transportation (DOT) employment verification is a mandatory DOT
background check on a driver prior to hiring. Information collected during the
DOT verification and, ultimately, the truck driver recruiting process include:

 * Contact of past employers (for driving and non-driving positions)
 * Type of motor vehicle driven with previous job
 * How long you’ve been working with previous job
 * DOT previous employment verification form
 * Accident history, including details on injuries and fatalities
 * Previous alcohol test results with .04 or higher
 * Previous drug test results
 * Any refusals to take drug or alcohol test
 * Any other safety performance history
 * If there were any infractions, did the employee complete the return-to-duty
   process?

According to CFR 391.23, DOT verification requires these details from the past
three years for all commercial drivers.

WHO NEEDS DOT VERIFICATION?

Any person who intends to drive a commercial motor vehicle requires DOT
employment verification. Commercial motor vehicles, as defined by the Federal
Motor Carrier Safety Administration (FMCSA), are regulated by the DOT.

According to the Department of Transportation, any vehicle weighing over 10,000
pounds is considered a commercial motor vehicle. If the vehicle transports more
than a certain amount of passengers or is used in transporting hazardous
materials, it may qualify as a commercial vehicle as well.

Note that possessing a commercial driver’s license (CDL) has no bearing on
whether you require DOT verification or not. As long as the driver is applying
to drive a commercial vehicle as defined by the DOT, DOT verification is
mandatory.

WHAT DO EMPLOYERS NEED TO KNOW ABOUT EMPLOYMENT VERIFICATION?

All American trucking companies operating fleets are regulated by the DOT. The
DOT sets out standards that are monitored and enforced by the Federal Motor
Carrier Safety Administration (FMCSA). By abiding by these standards, the aim is
to prevent crashes, injuries, and fatalities on American roads.

One of these standards is the requirement for employers to conduct employment
verification. As an employer, you want to verify the candidate’s experience,
skills, and integrity. Too often than not, resumes can be embellished to paint a
picture that’s not representative of the candidate.

Some items employers need to look out for when conducting employment
verification:

 * Reasons for leaving previous jobs
 * Length of time working for former employers
 * Gaps in employment history
 * DOT employment verification
 * Technical skills and experience

Whether it’s by manually verifying the candidate yourself or using an online
employment verification system, ensure you do your due diligence when conducting
background checks on potential employees.

HOW LONG DOES A DOT BACKGROUND CHECK TAKE?

DOT background checks are required as part of current government regulations.
Your DOT employment verification form is a necessary part of getting your driver
on the road in your state.

Conducting a DOT verification of employment, obtaining driver records, and
performing a criminal background search is time-consuming. Employing a
professional service to figure out what is required by DOT on an employment
verification, understanding DOT employment verification requirements, and
ensuring you remain compliant with fair hiring laws can save you time and
headaches.

The time it takes to conduct a compliant DOT previous employment verification
varies depending on the services you use, how quickly you can access the correct
records, and the number of years your driver has been in the business. With a
professional, it can take as little as three days to one week. Without one, it
could take much longer to perform a comprehensive driver verification.

HOW DO I COMPLY WITH A DOT BACKGROUND CHECK?

In order to comply with a DOT background check you’ll need to complete the
following:


MVR (MOTOR VEHICLE RECORD) BACKGROUND CHECK

Verify the driver’s motor vehicle record for the past three years. The MVR
indicates any records of violations or infractions.


EMPLOYMENT HISTORY CHECK

Ensure a DOT request for information from previous employer is made to validate
the claims made in the employment application or resume. 


MEDICAL EXAMINATION CHECK

Medical clearance from an approved medical examiner needs to be verified and
kept on file.


DRUG AND ALCOHOL TEST

The FMCSA details which drugs are prohibited while operating a commercial
vehicle. Alcohol levels must also be under an acceptable level. 


ROAD TEST

Passing a road test is also mandatory to comply with the DOT background check.
Even those with a commercial driver’s license may need to complete a road test
when applying for a new company.


DOS AND DON’TS FOR CONDUCTING A BACKGROUND CHECK

While it can be a straightforward process, there are still nuances to consider
when conducting a background check:


UNDERSTAND DOT REGULATIONS


Non-compliance with DOT regulations can be costly to the employer, employee, and
even the public. As an employer, you can face fines and penalties. Ensure you
understand all aspects of DOT regulations.


 


CUT CORNERS


The DOT background check is extensive and requires lots of paperwork. Make sure
you are thorough in ensuring all the necessary checks are completed. Having a
system in place to monitor DOT compliance can also help.


 


CONVEY YOUR BACKGROUND CHECK POLICY


Ensure the applicant knows what type of background or screening checks you are
conducting. Your check policy should be clear and in writing, and include
contact information in the case the applicant wants to file a dispute.


 


JUMP TO CONCLUSIONS


Don’t assume that because a person has a criminal record, they’re immediately
disqualified. A criminal record can be old or non-serious in nature and a person
could still be qualified for the position, despite their past.


 


HOW TENSTREET SOFTWARE WORKS WITH DOT VERIFICATION

 * FREE & EASY NETWORK
   
   Tenstreet software makes verifications and providing simple and easy to
   manage. Over 50% of your verifications can be handled electronically via
   Xchange. Any carrier can sign up for free.

 * ONLINE VERIFICATIONS
   
   Instead of wasting time on the fax machine, our Xchange software saves you
   the trouble of looking up fax numbers, streamlining your verification process
   and removing paper from the process.

 * BUILT-IN GAP DETECTION
   
   Quickly verify previous employment, education, and military history. Any gaps
   in employment will be automatically detected. You can also track and store
   all your verification requests.

 * MINUTES VS. WEEKS
   
   Move to a software platform that speeds up the cumbersome verification
   process, saving you from missing out on qualified candidates and getting
   drivers in trucks faster. 


REQUEST EMPLOYMENT VERIFICATIONS AT NO CHARGE!

THERE'S NO CATCH.

Any carrier can request (and/or provide) their verification via our Xchange
network at no charge. Verifications are returned 40% faster than the traditional
method of faxing paper requests and releases. Xchange completely revolutionizes
the driver employee verification process, and it’s free.

Sign Up for Free!


LEARN HOW XCHANGE SAVES YOU TIME

SEE HOW XCHANGE LETS YOU GO DIGITAL, SIMPLIFIES THE VERIFICATION PROCESS, AND
OPTIMIZES YOUR WORKFLOW

Learn more about Xchange

DRIVER HIRING SERVICES

--------------------------------------------------------------------------------

Truck Driver Recruiting
IntelliApp
Marketing
DOT Verifications & Providing
Driver Pulse App
Small Fleet Platform
Private Fleet Platform


DRIVER MANAGEMENT SERVICES

--------------------------------------------------------------------------------

Onboarding
Safety
Enhanced Driver Qualification Files (DQF)
Retention
True Fuel
True Load Time
Compliance


RESOURCES

--------------------------------------------------------------------------------

About Us
Integrations
Carrier Blog
News
Webinars & Events
Careers
Privacy Policy
Security
Contact Us


FOR TRUCK DRIVERS

--------------------------------------------------------------------------------

Download Driver Pulse
Driver Blog


TENSTREET

120 W 3rd St,

Tulsa, OK 74103

877-219-9283

support@tenstreet.com

sales@tenstreet.com

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Copyright Tenstreet 2023



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 * Home
 * Solutions
   * Hiring Drivers
     * Employment Verifications
       * Xchange
     * Marketing
       * Job Store
     * Recruiting
       * IntelliApp
       * Xpress
   * Managing Drivers
     * Onboarding
       * Driver Training
     * Safety
       * DQF Services
     * Engagement & Retention
     * Compliance
     * True Fuel
     * True Load Time
   * Driver Pulse For Carriers
   * Private Fleets
   * Small Fleet Platform
   * Integrations
 * Blog
 * Resources
   * Webinars & Events
   * Leave a Testimonial
   * Driver Blog
   * Driver Pulse for Drivers
   * News & Industry Involvement
   * Careers
   * Contact Us
 * Privacy & Security
 * Drivers
 * Talk to Tenstreet



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