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GROUP PRIVACY NOTICE



You have certain rights in relation to the personal information that we collect
and hold about you when you use one of our websites, when your visit our
offices, when we contact you about our services, when you register for an event
we organise or when you are providing products or services to us. For clarity,
“we” refers to Inside Ideas Group Limited, as will “our”, “business”, “company”
and “us”. “You” are the person, firm, business, representative, or organisation
reading this notice.

As a business, we are committed to respecting and protecting the privacy of all
individuals with whom we interact. We will process your personal information at
all times in accordance with applicable privacy and data protection laws.

Inside Ideas Group Limited and its subsidiary companies is the controller of
your personal information that you provide to us on our websites, when visiting
our offices, or in the course of our sales, marketing and event organisation
activities. Inside Ideas Group Limited is registered in the United Kingdom under
the number 09323085 and has for registered address 151 Rosebery Avenue, London,
EC1R 4AB, United Kingdom.

This note is to make sure you are fully aware of how we may use your personal
information.  It covers the areas set out below:

 * How we collect information about you
 * What information we process, what are the purposes and legal bases for that
   use
 * How we deploy cookies
 * Who we share your personal information with
 * Where we process your personal information and the safeguards we have taken
   for it
 * How long we keep your personal information
 * Our commitment to you
 * What rights you have over your personal information
 * Our details

 

How we collect information about you

We receive information about you in a number of ways.

 * You may give us the information. This may happen when you:
   * Ask for information about our products or services;
   * Register for an event we organise;
   * Visit our offices and provide information we request at the reception;
   * Sign a contract with us for a product or service we provide;
   * Are engaged to provide services to us or you sign a contract with us to
     provide a product or service.
 * We may obtain it from publicly available sources, such as your LinkedIn or
   Twitter profile when you make such information public.
 * We may receive your CCTV footage when you attend our premises for meetings or
   events.

When you give us your explicit consent, we may collect ‘sensitive’ information
when processing your disability or health information, race or ethnicity, or
your dietary requirements for events we organise, which may reveal your
religious or ideological beliefs. We will only process such data if you provide
it to us and will seek to dispose of it immediately when we do not need it
anymore. This information will not be used for any other purpose.

We do not actively seek to collect information about children aged 13 or under
or create interest segments specifically designed for the purpose of targeting
children. If we are collecting information about a child, we will seek the
appropriate consents from their guardian. If you have any concerns about your
child’s privacy in relation to our services, or if you believe that your child
may have entered personal data onto our website, please contact us at
privacyofficer@oliver.agency.

What information we process, what are the purposes and legal bases for that use

Depending on the reason why we collect your data, we process the following
categories of personal information:

 * Information related to your contact details and professional profile: this
   information varies from your name, address, phone number, email address,
   title, organisation, employment history, your preferences in receiving
   marketing from us and our third parties and your communication preferences,
   as well as your emails with us. When you ask us for information about our
   products our services, in order to undertake steps necessary before entering
   in a contract with you, we use this information to communicate with you about
   the information you have asked us, such as our newsletter. We may also retain
   this information for a defined period to keep the records of our sales
   process in order to address any legal claims as per our legitimate interest.
   We also rely on legitimate interest to use this information later on to
   provide you information about similar products or service or in relation to
   requesting similar products and services form you. For marketing
   communications from us, you can object to our communications at any time by
   clicking the unsubscribe button at the bottom of our emails or by contacting
   us.
 * Information related to your disability or dietary requirements: we may
   process information about whether you are disabled in order to make any
   reasonable adjustments for attending an event, or when you provide your
   dietary requirements, which may reveal your religious or ideological beliefs.
   This is strictly optional, and we rely on your explicit consent to process
   such information. We usually delete this information after the event when we
   do not need it anymore.
 * Information related to your age, gender and nationality: we may process
   information regarding your age, gender and nationality if you are providing
   us with production related services.
 * Your CCTV footage: if you are invited to attend a meeting or an event at our
   premises, your images will be recorded by our CCTV cameras in communal areas.
   This footage will be used for our legitimate interest necessary to ensure the
   safety of our premises, assets and staff.

How we deploy “cookies”

Cookies are small packets of information stored by your web browser when you
visit certain websites, including our website. Cookies are generally used by
websites to improve your user experience by enabling that website to ‘remember’
you, either strictly for the duration of your visit (using a “session” cookie
which is erased when you close your browser) or for repeat visits (using a
“permanent” cookie).

We do not use cookies to store any personally identifiable information about
you.

Our sites uses the following types of cookies:

 * Strictly necessary cookies: We deploy cookies to help us to identify how
   users navigate to and around our website and to enable some of the features
   within the site that may be beneficial to you (for example, language
   preferences, or print page features). This helps us deliver an effective
   online service to you. These are known as “First Party” cookies.
 * Performance cookies: We may also use cookies issued by third parties (“Third
   Party” cookies) to track the websites you visited or search terms you used
   immediately prior to visiting this site, or to collect information about how
   visitors use the site. We use Google Analytics for this purpose. Google
   Analytics uses its own cookies. These cookies don’t collect information that
   identify a visitor. All information these cookies collect is aggregated and
   therefore anonymous. It is only used to improve how the site works. You can
   find out more about Google Analytics cookies here.

You can avoid the use of Google Analytics relating to your use of our site by
downloading and installing the Browser Plugin available visit: this link.

 * Social Media Cookies: These cookies are used when you share information using
   a social media sharing button or “like” button on our site or you link your
   account or engage with our content on or through a social networking site
   such as Facebook, Twitter or Google+. The social network will record that you
   have done this. This information may be linked to targeting/advertising
   activities.
 * Functionality Cookies: These cookies allow our sites to remember choices you
   make (such as user name, or the region you are in) and provide enhanced, more
   personal features. These cookies can also be used to remember changes you
   have made to text size, fonts and other parts of web page which you can
   customise. The information these cookies collect may be anonymised and they
   cannot track your browsing activity on other websites.

If you don’t want to receive cookies, you can alter your browser settings. The
procedure for doing so varies from one browser application to another. If you
wish to reject cookies from our site, but wish to accept those from other sites,
you may choose the option in your browser settings to receive a notice before a
cookie is stored on your device. Please consult the “Help” section of your
browser for more information. To find out more, please consult the following and
www.youronlinechoices.com. By disabling cookies, you may be prevented from
accessing some features of our site or certain content or functionality may not
be available.

When you visit our website for the first time, we will show you a pop-up with an
explanation about cookies and the options available. Functional cookies cannot
be declined as they are necessary for this website to work properly. You can
consent by opting-in to the use of performance, social media and functionality
cookies. As soon as you click on “Save preferences”, the relevant cookies and
plug-ins as described in the pop-up and this cookie statement will be used by
us.

This section related to cookies is limited to the personal information which we
collect and use via this website. We do provide links within this site to other
websites, including social media sites such as Facebook, Twitter and LinkedIn
and sites operated by other brands within the Inside Ideas Group (eg Oliver,
Dare, Adjust Your Set and Aylesworth Fleming). If you follow these links, you
should use these sites in conjunction with their applicable user and privacy
policies as their data practices fall outside the scope of this Privacy Policy.
Further, we can have no responsibility for or control over the information
collected by any third party website and we cannot be responsible for the
protection and privacy of any information which you may provide on such
websites.

Who we share your personal information with

If you are attending an event, we will share your information with our event
providers (if any). Apart from that, we generally only use your information
within Inside Ideas Group and our subsidiaries.

However, sometimes we use other organisations that provide certain services for
us, for instance our customer relationship management system or our cloud
provider.

We will share your personal information with these organisations to a certain
extent depending on the nature and scope of services they are providing to us.
We have appropriate contracts in place to make sure they are processing personal
information in accordance to our instructions.

If you are providing products or services to us, we may share your information
with third parties such as our clients or other suppliers to the extent that it
is necessary to facilitate the purpose for which the information was collected
or with your consent.

Sometimes we receive requests for information from government departments, the
police and other enforcement agencies. If there is a legal requirement for
sharing your personal information, we will provide it to the organisation that
is asking for it.

We currently do not engage with third party advertising providers.

Where we process your personal information and the safeguards we have taken for
it

Normally, we will only store and use your personal information in our systems,
which are mainly located in the United Kingdom. However, sometimes, we may need
to transfer your information to Inside Ideas Group companies located outside the
United Kingdom and the European Economic Area. In order to ensure a sufficient
protection of such transfers we have put in place data sharing agreements
amongst our companies.

Moreover, some of our service providers are located overseas. We have taken
steps to make sure that your personal information is transferred only to those
organisations which have appropriate safeguards in place such as Standard
Contractual Clauses, Binding Corporate Rules or other mechanisms.

How long we keep your personal information

Except for dietary requirements and disability information which we delete
immediately after an event, we usually keep your data for no more than 3 years
after the end of our customer relationship or from your last interaction with
us.

If you are providing us with products or services, we will usually keep your
data for no more than 7 years after you provided us with services.

Our commitment to you

We will process your personal information in line with applicable laws. This
means that we will:

 * only collect and hold information about you which we need for a particular
   purpose;
 * keep your personal information up to date and accurate (to help us do this,
   please let the Sales and Marketing Team know if any of your details change);
 * comply with your communication preferences and with any objection you may
   have about the way we communicate with you;
 * take appropriate steps to secure and protect your personal information from
   being used without permission, or illegally, and to safeguard your rights;
   and
 * destroy your personal information in a secure way once we no longer need it.

 

What rights you have over your personal information

You have certain rights over your personal information, such as:

 * the right to access your personal information;
 * the right to correct your personal information;
 * the rights to erase your personal information or restrict the processing;
 * the right to object to being contacted (opt-out); and
 * the right to transfer your personal information to another controller.

You will not have to pay a fee to access your personal data (or to exercise any
of the other rights) if the request is legitimate. However, we may charge a
reasonable fee if your request is clearly unfounded, repetitive or excessive.
Alternatively, we may refuse to comply with your request in these circumstances
whereby we can legally to do so. Inside Ideas will never refuse any request
without first reviewing the request and considering the circumstance.

Please be aware that where you opt out of receiving marketing messages, this
will not apply to personal data provided to us as a requirement for continuing
to receive our services or continue our business operations with you this will
have been provided to us, by you, during a separate transaction.

You have the right to make a complaint at any time to the Information
Commissioner’s Office (ICO), the UK supervisory authority for data protection
issues (www.ico.org.uk). We would, however, appreciate the chance to solve your
concerns first before you approach the supervisory authority, so please do
contact us in the first instance.

We may need to request specific information from you to help us confirm your
identity and ensure your right to access your personal data (or to exercise any
of your other rights). This is a security measure to ensure that personal data
is not disclosed to any person who has no right to receive it. We may also
contact you to ask you for further information in relation to your request to
speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it
may take us longer than a month if your request is particularly complex or you
have made a number of requests. In this case, we will notify you and keep you
updated.

If you wish to exercise any of your rights or have any questions about this
notice, please contact our Privacy Team at privacyofficer@oliver.agency

Last updated: 18 May 2021

Our global hubs and offices

LONDON



151 Rosebery Avenue
London
EC1R 4AB

+44 (0)20 3 142 3500

London@oliver.agency

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Strawinskylaan 3051
1077 ZX Amsterdam

Amsterdam@oliver.agency

BOURNEMOUTH



Holland House
St Paul’s Place
BH8 8GG

Bournemouth@oliver.agency

CHINA



3rd Floor
888 Huashan Road
Shanghai

China@oliver.agency

DUBAI



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Burjuman Business Tower
18th Floor

Dubai@oliver.agency

DUBLIN



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Glasnevin
Dublin 11

Dublin@oliver.agency

ERLANGEN



Bahnhofplatz 6
Erlangen 91054
Germany

Erlangen@oliver.agency

HONG KONG



5/F Central Plaza
18 Harbour Road
Wan Chai

HongKong@oliver.agency

ISTANBUL



Büyükdere Cad. No: 201
Levent Loft Residence D: 132
34394 Levent

Istanbul@oliver.agency

JOHANNESBURG



PPI House
9a Sturdee Avenue
Rosebank
2196

Johannesburg@oliver.agency

KUALA LUMPUR



Surian Tower, Level 4,
Unit 4.1, 1, Jalan PJU 7/3,
Mutiara Damansara, 47820 Petaling Jaya, Selangor

KualaLumpur@oliver.agency

SAN FRANCISCO



95 Bluxome Street
94107

SanFrancisco@oliver.agency

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578 Broadway FL 7
New York NY 10012

NewYork@oliver.agency

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75009
Paris

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BB Centrum
140 00 Prague 4
Michelska Street

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5h floor – Sao Paulo
01418-902

SaoPaulo@oliver.agency

SINGAPORE



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The Herencia
#03-19 Singapore
239351

Singapore@oliver.agency

TORONTO



160 Bloor St E
Toronto
ON, M4W 3R2

Toronto@oliver.agency

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