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PRIVACY POLICY




GROUP PRIVACY POLICY


1. INTRODUCTION

This privacy policy (Privacy Policy) sets out the ways in which Arabian World
Events may use your personal data.

In this Privacy Policy:

 * ‘we’, ‘us’ or ‘our’ means Arabian World Events.
 * ‘the site’ means the Arabian World Events website you are visiting or
   engaging with; and
 * ‘you’ and ‘your’ means you, the person engaging with us, registering for our
   events or services or visiting our site.

By registering for one of our events, subscribing to our services, visiting our
site or otherwise interacting with us, we will process your personal data in
accordance with this Privacy Policy and applicable data protection and privacy
laws.


2. HOW YOU CAN CONTACT US:

FAO the Data Protection Officer, Arabian World Events, 202 The Dome, Cluster N,
Jumeirah Lake Towers, Dubai, United Arab Emirates

Email:                          privacy@arabianworldevents.com


3.  INFORMATION WE MAY COLLECT ABOUT YOU

Information you give us:

We collect any information you provide to us when you complete registration
forms, or provide us with your details over the phone, for example when you
register an account with us, register to attend one of our events (whether as a
delegate, exhibitor, speaker or attendee) or subscribe to our mailing list. This
information might include your name, address, email address, phone number,
credit card information and other information relevant to the event or service
that you’re registering for.

Information we collect about you:

 * Personal information refers to the types of personal information that may be
   collected and used, including:
 * Collection of information contained in any correspondence between you and us
   via contact forms on websites, and emails or telephone calls.
 * Through registration forms we may collect: contact details such as name,
   email address, postal address and telephone number; educational, nationality
   and professional information; interests and business information, such as
   roles and responsibilities; survey information, comments, feedback, posts and
   any other content submitted; and payment information, such as a credit or
   debit card number or bank account details where registering for paid events
   or services.
 * We may collect identity verifying information such as passport details to
   comply with legal obligations in certain countries, as may be applicable,
   where requested, and other identifying information such as driver’s licenses
   or ID cards for verification purposes where applying for Press Passes or
   general entry to some of our events.
 * Where we operate badged access in relation to any of our events, we may
   collect information about; your location in; and engagement, within the
   event. For example, for certain events access will be granted via a badge
   which holds your registration details including personal information. You
   will be required to use your badge to gain access to the event. In this
   situation we will collect information about when you enter the event and
   which exhibitors or sponsors you have engaged with.
 * We collect information about you visiting our website and how you use it.
   This may include your IP address, geographical location, device information,
   browser type, referral source, length of visit, operating system, number of
   page views, which pages you viewed and similar information. This information
   may be collected by a third party website analytics service provider on our
   behalf and/or may be collected using cookies. We also use cookies and pixels
   in our emails to track delivery and open rates, the results of which are
   stored against your email address and profile. For more information on
   cookies please refer to section 6 below
 * We may collect publicly available information including names, job title,
   employer, telephone, social media and business email address contact details
   to allow us to send you information about our goods and services using our
   legitimate interest to do so pursuant to relevant data protection
   legislation. You can request to stop receiving such communications at any
   moment by using the unsubscribe links in the footer of the email or by
   contacting us directly.
    

Information we receive from third parties:

We may collect information about you from third parties that we work closely
with for the purposes of delivering to you the services that you request from
us. For example, we may engage third parties to assist us with our online event
registration systems or payment systems; these third parties will collect
information directly from you on our behalf. We may also engage third parties to
operate event websites on our behalf; these entities will collect information
directly from you about your visits to the website on our behalf.

We may also receive information about you from third parties where you have
consented to such third party sharing your information with us.

Sensitive personal data

If collecting or storing sensitive personal data such as information relating to
health, beliefs or political affiliation, we typically ask for your explicit
consent. However, there are some situations where it will not be possible to
request consent, such as if you have an accident at one of our events. If this
does occur, we will ensure your privacy rights are protected.

Children’s personal data

Our products and services are not intended for children under the age of 13 and
we do not knowingly collect personal data from this age group. If any
information is collected from a child under the age of 13 without verification
of parental consent, it will be deleted.


4. HOW WE USE INFORMATION ABOUT YOU

We may use your information for the following purposes, depending on the
relationship we have with you.  Prior to submitting your personal data to us, we
will provide you more specific information where necessary about how we will use
your data, and link you to this Privacy Policy.


For sales and product/event enquiries

To provide you with information that you have requested from us, in relation to
events and publications we run, or other services we provide (for example
on-demand content online webinars and e-newsletters).

Legal Basis: By specifically requesting information from us, you are consenting
to us using your personal data for the purposes of communicating such
information to you.  


General administration and organisation of our events

As a Speaker, Exhibitor, Sponsor or Attendee to our events we may use your
details for planning and logistics, to invoice you, to provide you customer
service in relation to the event, and general administration of your attendance
at the event.  We may also share your personal data with other entities that are
part of Arabian World Events for the purpose of assisting in the delivery of the
event and/or provision of the applicable service.

Legal Basis: Where you have registered to attend or exhibit at an event, we need
to use your personal data in this way to perform our contractual obligations.
 

To assess the activity of our attendees at our events

We assess how people move around and engage with our events.  We do this using
any apps you have activated or signed up to, and where you allow your badge to
be scanned by exhibitors and staff at our events.  We use this information for
analytics, and to improve and enhance our events. 

Legal Basis: It is our legitimate interest to monitor the location and
engagement of our attendees at our events.  
 

Badge Scanning Policy

Where you allow your badge to be scanned by an Exhibitor or Sponsor at one of
our events your contact details will be transferred to the Exhibitor or Sponsor.

Legal Basis: When you hand your badge to an exhibitor or sponsor for them to
scan, you are consenting to your Personal Data being passed to the exhibitor or
sponsor.  If you do not wish for your information to be passed on, please do not
allow your badge to be scanned. The third party use of your details will be in
accordance with its own privacy policy and is not covered by this Privacy
Policy.
 

Live Event Feature Areas such as seminars and VIP areas

Where an event has a feature area such as a seminar or theatre, you may be asked
to scan your badge on entry for the purpose of health and safety, analysing
attendance to improve and enhance events and share your data in some cases with
the feature area partner or sponsor.

Legal Basis: When we scan your badge for entry to feature areas we use
legitimate interest for the purposes prescribed above.

If you wish your data to not be shared with a sponsor or partner of a feature
area, advice will be given on how to notify us of your preference at the area
entrance, dependent on the format of the feature area.
 

Enhance your Event experience

For exhibitors and sponsors, we engage logistic partners in order to enhance
your experience at our events, such as engaging stand builders, electricity
providers, carpeting, furniture, WIFI providers etc.

Legal Basis: We may share your details with logistic partners acting on our
behalf: (i) as and when required in order to enable the performance of the
contract we have with you; or (ii) so they may inform you of relevant services
offered by such preferred partners as approved by the event organisers using
legitimate interest or consent if and when required under applicable data
protection laws.
 

For Marketing

To keep in contact with you about other similar events or services of ours that
may be of interest to you, send you newsletters, offers or other marketing
emails that keep you up to date with our news, events and products that may be
of interest or for research purposes after an event you have attended to analyse
the effectiveness of our products and offerings to you.

Depending on the nature of your interaction with us and applicable data
protection laws, you may have actively given us your consent (i.e. opted in) or
we may be entitled to rely on your implied consent or legitimate interests to
market to you. The opportunity to opt out of future marketing will always be
provided and you have the right to amend your marketing preferences at any time
(see Your Rights in section 10). 

Legal Basis: It is our legitimate interest to keep you up to date on similar
events of ours you have attended our exhibited at in the past.  Where we rely on
legitimate interests in this way, we will always offer an unsubscribe options or
a preference management tool on any marketing or research information we send
you.
 

Online Event Content & Networking Platforms (including, without limitation,
digital apps)

As part of your registration to fully Virtual (online) Events & to Live Events
that offer online networking and content as an additional service, some of your
registration data will be passed to our Networking Application Provider to
create an account within the platform.

When entering an online event or content and networking platform you may engage
in activities such as: visiting zones or rooms such as an online event space,
exhibitor or sponsor booth; downloading content; attend/view live seminars.

As a result of such activities the platform, Arabian World Events (and any event
partner, as may be applicable) may collect, collate and share your personal
information and data about your movements and interactions whilst in the virtual
event space with the relevant sponsor or exhibitor to allow them to engage with
you, subject to applicable data protection laws.

In order to provide this service to you, your data will be given to the platform
provider.  Your data will be protected by the platform provider and not
commercialized by them. You have the right to access your data, as well as
editing or deleting it through the tools provided within the mobile application
or web platform.

Legal Basis: We share your details with the Platform Provider acting on our
behalf to enable the performance of the contract we have with you in delivering
the Networking Environment.


Recordings

Photos and videos may be taken at our events, which may feature attendees,
speakers, sponsors or exhibitors. Where we have taken photos and videos at our
events that feature you as an attendee, sponsor or exhibitor, to the extent
permitted by applicable data protection laws, those photos and videos may be
used for promotional or, where applicable, commercial purposes. You have the
right to withdraw the consent you have given at any time. This will not affect
the lawfulness of any processing carried out by the Company before you withdraw
your consent

You can find out more information on the privacy notice provided at the time you
submit your data to us or in your contract with us (if applicable).

 


5. WHO WE MIGHT SHARE YOUR DATA WITH

In certain circumstances we may share your personal information with:
 

 * Selected third parties that we work with, where necessary for the purposes of
   delivering the services to you that you request from us.  For example, when
   you register to attend an event that we host, we may need to share your
   information with third party sub-contractors and service providers. They may
   include: IT and marketing technology host suppliers, web and data hosting
   providers, mailing houses, ad servers, logistics and general service
   contractors, hotel/housing partners, freight forwarders, onsite health and
   safety partners, event registration partners, sales platform providers,
   communication tool providers, stand designers/builders/fitters, suppliers of
   sponsorship/marketing/PR collateral and other event collaboration partners.
   Where we use such third parties, we enter contracts which ensure that the
   third party is obligated to provide at least the same level of data
   protection as the Arabian World Events entity entering into that contract,
   and we take reasonable, appropriate steps to ensure that the contractor
   effectively processes the personal data in a manner consistent with this
   Privacy Policy and our internal policies relating to the protection of
   Personal Data.
    
 * Any other Arabian World Events entity or selected third party for a specific
   purpose that you consent to our sharing your information with for marketing
   purposes (such consent will be sought prior to our sharing of this data).
    
 * Any other third parties where necessary to enable us to enforce our legal
   rights, or to protect the rights, property or safety of our employees or
   where such disclosure may be permitted or required by law.
    
 * We may share your personal information with third parties outside Arabian
   World Events including the Securities Exchange in the event of a sale,
   merger, acquisition, partnership, joint venture, collaboration, or
   negotiations related to the same with respect to all or part of our business.
    
 * Some of our events and products are co-branded, co-delivered or sponsored by
   third party exhibitors or sponsors. We may share your details with these
   third party partners. Should we do so at live events, a clear notice will be
   provided that gives the opportunity to manage your preferences with regard to
   such sharing as required by applicable data protection laws. The third party
   partner’s use of your details will be in accordance with their notice
   provided and its privacy policy and is not covered by this Privacy Policy.


6. COOKIES

We use cookies to ensure that you get the most out of our site. Cookies are
small text files which we store on the device you use to access the site.
Cookies allow us to monitor your use of the software and simplify your use of
the site. For example, a temporary cookie is also used to keep track of your
"session". Without that temporary cookie (which is not stored after you quit
your browser) you would have to log on every time you access a new page. 

If you do not wish for cookies to be installed on your device, you can change
the settings on your browser or device to reject cookies. For more information
about how to reject cookies using your internet browser settings please consult
the “Help” section of your internet browser (or alternatively visit
http://www.aboutcookies.org). Please note that, if you do set your Internet
browser to reject cookies, you may not be able to access all of the functions of
our websites. 


7. THIRD PARTY CONTENT, SITES, AND CONTRIBUTIONS

Some of our websites may contain content and links to other websites or apps
that are operated by third parties. We don’t control these third party websites
or apps (including whether or not they store cookies) and this Privacy Policy
does not apply to them. Please consult the terms and conditions and Privacy
Policy of the relevant third party website or app to find out how that site/app
collects and uses your information and to establish whether and for what purpose
they use cookies.


8. HOW WE LOOK AFTER YOUR DATA AND HOW LONG WE KEEP IT FOR

We use a variety of technological and operational security measures to protect
your information against any unauthorised access to, unlawful use of, and
modification and destruction of any personal data we store.

We will retain your information for as long as is necessary to provide you with
the services that you have requested from us, or for as long as the law
otherwise permits.  Where you have not participated, attended or registered to
attend or participate in one of our events, or otherwise engaged with us in four
years, we will delete your data, unless we have an obligation to retain it for
longer (for example for taxation purposes).

Transmission of information over the internet can be insecure, and although we
employ measures to protect your information from unauthorised access we cannot
always guarantee the security of information sent over the internet.


9. WHERE WE STORE YOUR INFORMATION

Our secure servers are located in United Arab Emirates. We may also use service
providers who may process and store your data in the EU and the US. In such
circumstances, we will take all steps necessary to ensure that any of your
information is adequately protected and processed in accordance with this
Privacy Policy, and where necessary, we put in place relevant safeguards to
ensure the safe processing of your data. 


10. YOUR RIGHTS IN RELATION TO YOUR PERSONAL DATA

Arabian World Events operates in countries with data protection laws that may
provide individuals with the right to be able to access and control their
information. We will always enable you to exercise the rights provided by the
appropriate data protection laws.

10.1. Your EU Data Subject Rights

If you are a resident of the European Economic Area (EEA), we collect and
process Personal Data about you only where we have a legal basis for doing so
under applicable data protection law, including under the European General Data
Protection Regulation (GDPR). The legal bases will depend on the purpose for
which we process your Personal Data as generally described in section 4.

You have the right to:

 * Request access to your personal data
 * Request correction of your personal data
 * Request erasure of your personal data
 * Object to processing of your personal data
 * Request restriction of processing your personal data
 * Request transfer of your personal data
 * Right to withdraw consent


If you wish to exercise any of the rights set out above, please contact the DPO
(details below).

We note that we are a “controller” for those services where we make decisions on
how personal information is used in connection with our services, and we are a
“processor” for those services where we only use personal information as allowed
by our customers.

UK & EU Data Subjects – How to contact us:

FAO the Data Protection Officer, Arabian World Events, 202 The Dome, Cluster N,
Jumeirah Lake Towers, Dubai, United Arab Emirates

Email:                         privacy@arabianworldevents.com


10.2. California Privacy Rights

This section explains the rights of certain natural persons residing in the
State of California (each, a “consumer”) may have under the California Consumer
Privacy Act 2018 and such rules and regulations as may be adopted from time to
time implementing and interpreting such Act (collectively, “CCPA”). The use of
the term “personal information” does so as CCPA defines it, to mean information
that identifies, relates to, describes, is capable of being associated with, or
could reasonably be linked, directly or indirectly, with a particular consumer
or household. However, personal information does not include publicly available,
deidentified, or aggregate consumer information (which are all defined in CCPA).
Also, the definition of “personal information” does not currently apply to the
collection of personal information from job applicants, employees (whether you
are our employee or any employee of our customers), business owners, directors,
officers, medical staff or contractors.

Where we act as a “business” under CCPA (meaning we determine the manner and
reasons for why we process your personal information), we may be required to
disclose additional information regarding the categories of personal information
we collect, the sources where we obtain that information, the purposes for why
we collect that information, who we share that information with, as well as
whether we sell that personal information – all of which depends on the specific
service being provided.

Depending on your relationship with us, we may have collected each of the above
categories of Personal Information about you. In addition, we may have shared
one or more of these categories of Personal Information with third parties
during the preceding 12 months for the business purposes described in this
Privacy Policy.

California Residents - How to contact us:

If you are a resident of California and are not a job applicant,
employee/contractor, or employee/contractor of another company interacting with
us in your job role, you have the right to request what category of personal
information we collect about you, how we use that personal information, and the
categories of third parties we disclose that personal information.

You also have the right to request that we delete your information.

To make a request, you can contact us at:

FAO the Data Protection Officer, Arabian World Events, 202 The Dome, Cluster N,
Jumeirah Lake Towers, Dubai, United Arab Emirates

Email:                         privacy@arabianworldevents.com

Please provide us enough information to verify your identity. We will use
information you provide to us to verify your request. If we cannot initially
verify your identity, we may request additional information to complete the
verification process, such as, for example, a copy of your driver’s license
and/or a recent utility or credit card bill.

California residents also have certain rights regarding the “sale” of “personal
information” (as such terms may be defined by CCPA). California residents have
the right to opt out of such “sale” of their “personal information” in
accordance with CCPA by sending an email to our Data Privacy Officer
at privacy@arabianworldevents.com or in writing to: FAO the Data Protection
Officer, Arabian World Events, 202 The Dome, Cluster N, Jumeirah Lake Towers,
Dubai, United Arab Emirates

We will not discriminate against you because you have exercised any of your
privacy rights under the CCPA.


11. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. Updated privacy policies
will be updated on the relevant event website and corporate websites, or
provided to you at your request.

 

EIAS LEADERBOARD




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