everbridge.efm.hrsd.ultipro.com
Open in
urlscan Pro
135.84.64.200
Public Scan
URL:
https://everbridge.efm.hrsd.ultipro.com/document-signing/CORFEILTNFMQIKD/terms/
Submission: On December 04 via manual from IN — Scanned from US
Submission: On December 04 via manual from IN — Scanned from US
Form analysis 2 forms found in the DOM
POST
<form method="POST">
<input type="hidden" name="csrfmiddlewaretoken" value="1sYqUGml5g6sfpTdKhGOlexHJDZWp0Mj2ClJoybvk5Rm4VfLm0PGAH4Vj0jcev7t">
<div class="checkbox">
<input name="terms" type="checkbox" id="terms" class="checkbox__input">
<label for="terms" class="checkbox__label">
<span class="checkbox__control">
<svg class="checkbox__icon icon" aria-hidden="true" focusable="false">
<use xlink:href="/static/peopledoc-ui/icons.36711fc1697a.svg#checkmark"></use>
</svg>
</span>
<span class="checkbox__display">I accept the <a data-toggle="modal terms" href="#">terms of service</a></span>
</label>
</div>
<div class="modal" data-modal="terms">
<div class="modal__wrapper">
<div class="modal__header">
<div class="modal__title">Terms of service</div>
<button class="modal__close-button button" data-close="" aria-label="Close" type="button">
<svg class="button__icon icon" aria-hidden="true" focusable="false">
<use xlink:href="/static/peopledoc-ui/icons.36711fc1697a.svg#close"></use>
</svg>
</button>
</div>
<div class="modal__body">
<h1>Terms of Use for UKG’s E-Signature</h1>
<h2>PREAMBLE:</h2>
<p>UKG has developed a secure solution for the dematerialization of HR procedures, including the use of electronic signatures for certain documents (“Service”).</p>
<p>You must first confirm that:</p>
<ul>
<li>You have read and understood the Terms of Use for UKG’s E-Signature (“Terms of Use”) ;</li>
<li>You have obtained all necessary information prior to using the Service;</li>
<li>You have all the necessary skills and access rights to access and use the Service in optimal conditions;</li>
<li>You have been informed of the purpose and objectives of this document, which constitutes an agreement on evidence according to the applicable law.</li>
</ul>
<h2>1. Definitions</h2>
<dl>
<p>The terms defined below shall be understood by you to have the following meanings:</p>
<dt>You</dt>
<dd>any person who uses the Service and has been previously identified by an employer (“Employer”), a UKG Customer;</dd>
<dt>Signature portal</dt>
<dd>online space which can only be accessed by the user,someone who is asked to log in in order to electronically sign documents;</dd>
<dt>Authentication SMS or Authentication e-mail</dt>
<dd>SMS or e-mail containing a temporary single-use code which is sent to the userísyour mobile terminal to enable authentication;</dd>
<dt>Third-party certifier</dt>
<dd>provider of electronic certification services for the purposes of electronically signing digital documents;</dd>
<dt>Evidence file</dt>
<dd>a set of elements which can be used to show that an electronic action or exchange did indeed take place;</dd>
<dt>Time countermark</dt>
<dd>piece of data which links the representation of another piece of data to a particular time, expressed in UTC, thereby establishing the proof that said data existed at that particular moment.</dd>
</dl>
<h2>2. Enforceability</h2>
<p>2.1. These Terms of Use can be enforced on you by virtue of your acceptance in electronic format. Usage of the Service is understood as a reiteration of your consent to the terms herein.</p>
<p>2.2. The Terms of Use displayed online takes precedence over all earlier printed versions. UKG reserves the right to amend these Terms of Use in a way that it deems necessary and useful.</p>
<p>2.3. These Terms of Use may change in accordance with: (i) the legal context; (ii) or technical developments; and/or (iii) third-party certifier related change.</p>
<p>2.4. Usage of the Service following an update of the Terms of Use is understood as a reiteration of your consent to the terms herein.</p>
<h2>3. Agreement on evidence</h2>
<p>These Terms of Use constitute an agreement on evidence according to the applicable law.</p>
<h2>4. Duration and Effective date</h2>
<p>This Terms of Use shall take effect once you have accepted them and shall apply throughout the duration of usage of the Service.</p>
<h2>5. Identification</h2>
<p>5.1. You recognize and agree that the nature of all information provided by the Employer or future Employer satisfy the requirement concerning your identification. The Employer is a UKG customer and the commercial relationship between the
employer and UKG is governed beside this Terms of Use.</p>
<p>5.2. The information needed to identify you shall be communicated by the Employer, who alone takes responsibility for entering the following information:</p>
<ul>
<li>surname and first name(s);</li>
<li>mobile telephone number (optional);</li>
<li>email address;</li>
</ul>
<p>5.3. The Employer must ensure that the information provided reflects the truth and, where necessary, must verify the exactitude of this information based on documentary evidences provided in advance by you.</p>
<p>5.4. You recognize that the information provided by the Employer cannot be rejected, except where proof can be provided of its inadmissibility.</p>
<h2>6. Authentication</h2>
<p>6.1. Authentication consists in verifying your identity as an user of the Service. You recognize and agree that you could be authenticated in respect of the applicable law by clicking on the link received via email and entering the
temporary single-use verification code received as an Authentication SMS or an Authentication e-mail. Entering the temporary single-use verification code received as an Authentication SMS or an Authentication e-mail is a way of making sure
that you are in possession of the mobile telephone for which the corresponding number was provided by the Employer.</p>
<p>6.2. UKG ensures the authentication for the electronically signed documents according to the applicable law if the Authentication SMS or an Authentication e-mail is activated.</p>
<p>6.3. If the mobile telephone number provided by the Employer is not valid, you will not receive the temporary verification code and may not be able to electronically sign the documents sent to you by email unless corrective action is taken
by the Employer.</p>
<p>6.4. You agree to alert the Employer as soon as possible in the event that you lose their mobile or change your mobile telephone number.</p>
<h2>7. Data integrity, Durability, and Perenniality</h2>
<p>7.1. Data integrity refers to a characteristic of information which has not undergone any destruction, alterations or modification, whether intentional or accidental. Durability refers to the indelible reproduction of the original, which
results in an irreversible modification of its format. Documents electronically signed by the parties are stored in conditions that guarantee their durability and perenniality.</p>
<p>7.2. In order to satisfy the data integrity requirement, UKG stores electronically signed documents in its electronic archiving system in accordance with the applicable standards.</p>
<p>7.3. The information relating to the signature of a document is stored within the electronically signed document itself.</p>
<p>7.4. You recognize and agree that the storage of electronically signed documents is sufficient to satisfy the requirement of integrity, durability and perenniality.</p>
<h2>8. Archiving</h2>
<p>UKG stores electronically the signed documents using its archiving solution in accordance with the law requirements.</p>
<h2>9. Timestamping</h2>
<p>9.1. Timestamping makes it possible to certify the date and time of file creation and issuance and the receipt of information of any kind.</p>
<p>9.2. The effect of electronically signing documents is an evidence file generated by UKG or the third-party certifier, which uses time countermarks to confirm the date and time at which a given document was signed.</p>
<p>9.3. The evidence file generated by the third-party certifier is kept for archiving by the third-party certifier and recovered in some cases by UKG.</p>
<p>9.4. You recognize that the evidence file generated by the third-party certifier and archived by the third party certifier and/or recovered in some cases by UKG confirms the date and time at which documents were signed, regardless of their
legal status.</p>
<h2>10. Traceability</h2>
<p>10.1. UKG stores some of your connection and navigation data within the Service.</p>
<p>10.2. You recognize and agree that the connection and navigation data stored by UKG make it possible to establish accurately all operations carried out within the Service; and agree that these data have probative force.</p>
<p>10.3. Connection and navigation data are stored by UKG for a duration of six months, in the absence of any specific legal obligation.</p>
<p>10.4. These data may be communicated by UKG based on a justified request sent by registered letter with notification of receipt, in the event of a dispute and based only on a decision by a competent judicial body.</p>
<h2>11. Electronic signatures</h2>
<p>11.1. An electronic signature involves the use of a reliable identification procedure guaranteeing the link between it and the deed with which it is associated. The electronic signature is made possible by electronic certificates that are
provided and/or hosted by a third-party certifier.</p>
<p>11.2. Your electronic signature is produced by the third-party certifier using an electronic certificate which it generates at the time of signing. Your electronic signature is integrated into the electronically signed document itself.</p>
<p>11.3. You recognize and agree that the certificates used to sign documents of any kind via the Service provide a sufficient level of reliability to identify the signatory.</p>
<p>11.4. Subject to the identification made by the employer, the Service comply with the advanced electronic signature requirements according to the European Regulation n°910/2014 of July 23, 2014 « eIDAS ».</p>
<h2>12. Data Privacy</h2>
<p>12.1. Data collected in the context of providing the Service shall be subject to data processing intended to (i) offer a secure solution for the dematerialization of HR procedures and (ii) offer the use of electronic signatures for certain
documents.</p>
<p>12.2. By accepting these Terms of Use, You consent to have your personal data collected, transmitted, processed and stored for the purposes of providing this Service. You can find out more about UKG's data protection and privacy practices
in the UKG Services Privacy Policy available at <a href="https://www.ukg.com/privacy">https://www.ukg.com/privacy.</a></p>
<p>12.3. Generally, You are entitled to access, change, rectify or delete any of your data. You may object to the processing of this data, by providing legitimate reasons. You may also give specific instructions on how You would like your
rights to be exercised after your death.</p>
<p>12.4. To exercise your rights and obtain access to your personal data, You may write directly to <a href="mailto:privacy@ukg.com">privacy@ukg.com</a> or to UKG SAS, 53 rue d’Hauteville, 75010 Paris or any other postal address which may
substitute it during the applicable term of the Terms of Use.</p>
<p>12.5. In any event, You must provide a valid proof of identity such as a copy of an identity card, a passport or a driver’s license. UKG requires this information in order to confirm that it is communicating with You and You alone.</p>
<p>12.6. UKG undertakes to take any and all useful precautions in order to ensure the security of Documents and, in particular, to prevent them from being damaged, distorted or disclosed to unauthorized people. UKG subjects itself to regular
audits and has obtained certifications (including ISO 27001) to guarantee that the design and operations of the Service comply with the strictest protection measures.</p>
<p>12.7. UKG will, to the best of its ability, (i) comply with the following obligations and (ii) ensure compliance to the following regulations on the part of its staff: </p>
<ul>
<li>To not make any copies of your personal data, except as necessary for the fulfilment of these Terms of Use;</li>
<li>To not use your personal data for any purposes other than those specified in these Terms of Use;</li>
<li>To not disclose your personal data to any third parties whatsoever, irrespective of whether these are public or private persons, individuals or legal entities;</li>
<li>To take any and all useful measures to avoid all fraudulent use of your personal data during the applicable term of these Terms of Use. </li>
<li>To take any useful security measures, particularly concerning hardware security, to ensure the safekeeping and integrity of your personal data during the applicable term of these Terms of Use. </li>
</ul>
<p>12.8. UKG undertakes to inform You of any security breach having a direct impact on the processing of personal data. This notification shall be sent promptly upon discovery of any such security breach.</p>
<h2>13. Sub-processing</h2>
<p>13.1. You agree that in its capacity as Data Processor, UKG is authorized to sub-process part of the Services, following the procedure and information provided here:
<a href="https://www.ukg.com/about-us/esg/governance/privacy-and-data-protection">https://www.ukg.com/about-us/esg/governance/privacy-and-data-protection</a></p>
<p>13.2. In this event, UKG remains obliged the execution by the sub-processor of all of the commitments described in these Terms of Use.</p>
<h2>14. Limitation</h2>
<p>Except in the case of provisions of public order to the contrary, there is a limitation on legal actions between the parties of two years from the time of the initial claim made by registered letter with notification of receipt.</p>
<h2>15. Applicable law</h2>
<p>These Terms of Use are governed by French law. This applies both to substantive and procedural rules, regardless of the place in which substantive or subsidiary obligations are executed.</p>
</div>
<div class="modal__footer">
<button class="button button--primary" data-close="data-close" type="button"> Close </button>
<button class="button" data-close="" type="button"> Cancel </button>
</div>
</div>
</div>
<div class="vertical-margin">
<input class="button button--primary" type="submit" value="Access document">
</div>
</form><form action="">
<fieldset class="select select--no-clear-button select--auto-expand-width select--top select--closed" id="language" aria-label="Select language">
<div class="select__header" aria-expanded="false" role="button" tabindex="0" data-toggle="select" style="width: 112px; white-space: normal;">
<span class="select__title">English (US)</span>
<svg class="select__toggle-icon select__toggle-icon--closed icon" aria-hidden="true" focusable="false">
<use xlink:href="/static/peopledoc-ui/icons.36711fc1697a.svg#menu-caret-down"></use>
</svg>
</div>
<div class="select__body" style="width: 102px;">
<ul class="select__option-container">
<li class="select__option radio">
<input name="set_lang" type="radio" value="ar" id="language-ar" class="radio__input">
<label for="language-ar" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">العربية</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="bg" id="language-bg" class="radio__input">
<label for="language-bg" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Български</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="cs" id="language-cs" class="radio__input">
<label for="language-cs" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Čeština</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="da" id="language-da" class="radio__input">
<label for="language-da" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Dansk</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="de" id="language-de" class="radio__input">
<label for="language-de" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Deutsch</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="el-gr" id="language-el-gr" class="radio__input">
<label for="language-el-gr" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Ελληνικά</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="en" id="language-en" class="radio__input" checked="">
<label for="language-en" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">English (US)</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="en-gb" id="language-en-gb" class="radio__input">
<label for="language-en-gb" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">English (GB)</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="es" id="language-es" class="radio__input">
<label for="language-es" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Español</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="es-419" id="language-es-419" class="radio__input">
<label for="language-es-419" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Español (América Latina)</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="fi" id="language-fi" class="radio__input">
<label for="language-fi" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Suomi</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="fr" id="language-fr" class="radio__input">
<label for="language-fr" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Français</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="fr-ca" id="language-fr-ca" class="radio__input">
<label for="language-fr-ca" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Français (CA)</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="he" id="language-he" class="radio__input">
<label for="language-he" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">עברית</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="hu" id="language-hu" class="radio__input">
<label for="language-hu" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Magyar</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="it" id="language-it" class="radio__input">
<label for="language-it" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Italiano</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="ja" id="language-ja" class="radio__input">
<label for="language-ja" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">日本語</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="ko" id="language-ko" class="radio__input">
<label for="language-ko" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">한국어</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="nb" id="language-nb" class="radio__input">
<label for="language-nb" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Norsk</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="nl" id="language-nl" class="radio__input">
<label for="language-nl" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Nederlands</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="pl" id="language-pl" class="radio__input">
<label for="language-pl" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Polski</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="pt" id="language-pt" class="radio__input">
<label for="language-pt" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Português (PT)</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="pt-br" id="language-pt-br" class="radio__input">
<label for="language-pt-br" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Português (BR)</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="ro-ro" id="language-ro-ro" class="radio__input">
<label for="language-ro-ro" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Română</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="ru" id="language-ru" class="radio__input">
<label for="language-ru" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Русский</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="sk-sk" id="language-sk-sk" class="radio__input">
<label for="language-sk-sk" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Slovenčina</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="sl-si" id="language-sl-si" class="radio__input">
<label for="language-sl-si" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Slovenščina</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="sr-rs" id="language-sr-rs" class="radio__input">
<label for="language-sr-rs" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Српски</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="sv" id="language-sv" class="radio__input">
<label for="language-sv" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Svenska</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="th" id="language-th" class="radio__input">
<label for="language-th" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">ภาษาไทย</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="tr" id="language-tr" class="radio__input">
<label for="language-tr" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Türkçe</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="uk" id="language-uk" class="radio__input">
<label for="language-uk" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Українська</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="vi-vn" id="language-vi-vn" class="radio__input">
<label for="language-vi-vn" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">Tiếng Việt</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="zh-hans" id="language-zh-hans" class="radio__input">
<label for="language-zh-hans" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">中文(简体)</span>
</label>
</li>
<li class="select__option radio">
<input name="set_lang" type="radio" value="zh-hant" id="language-zh-hant" class="radio__input">
<label for="language-zh-hant" class="select__label radio__label">
<span class="radio__control"></span>
<span class="select__display radio__display" style="white-space: normal;">中文(繁體)</span>
</label>
</li>
</ul>
</div>
</fieldset>
</form>Text Content
We use optional third-party cookies to understand how you use UKG products so we can build them better. View our partners Learn More →Disagree and closeAgree and close Skip to content Menu main SIGNATURE PORTAL A QUICK CONFIRMATION I accept the terms of service Terms of service TERMS OF USE FOR UKG’S E-SIGNATURE PREAMBLE: UKG has developed a secure solution for the dematerialization of HR procedures, including the use of electronic signatures for certain documents (“Service”). You must first confirm that: * You have read and understood the Terms of Use for UKG’s E-Signature (“Terms of Use”) ; * You have obtained all necessary information prior to using the Service; * You have all the necessary skills and access rights to access and use the Service in optimal conditions; * You have been informed of the purpose and objectives of this document, which constitutes an agreement on evidence according to the applicable law. 1. DEFINITIONS The terms defined below shall be understood by you to have the following meanings: You any person who uses the Service and has been previously identified by an employer (“Employer”), a UKG Customer; Signature portal online space which can only be accessed by the user,someone who is asked to log in in order to electronically sign documents; Authentication SMS or Authentication e-mail SMS or e-mail containing a temporary single-use code which is sent to the userísyour mobile terminal to enable authentication; Third-party certifier provider of electronic certification services for the purposes of electronically signing digital documents; Evidence file a set of elements which can be used to show that an electronic action or exchange did indeed take place; Time countermark piece of data which links the representation of another piece of data to a particular time, expressed in UTC, thereby establishing the proof that said data existed at that particular moment. 2. ENFORCEABILITY 2.1. These Terms of Use can be enforced on you by virtue of your acceptance in electronic format. Usage of the Service is understood as a reiteration of your consent to the terms herein. 2.2. The Terms of Use displayed online takes precedence over all earlier printed versions. UKG reserves the right to amend these Terms of Use in a way that it deems necessary and useful. 2.3. These Terms of Use may change in accordance with: (i) the legal context; (ii) or technical developments; and/or (iii) third-party certifier related change. 2.4. Usage of the Service following an update of the Terms of Use is understood as a reiteration of your consent to the terms herein. 3. AGREEMENT ON EVIDENCE These Terms of Use constitute an agreement on evidence according to the applicable law. 4. DURATION AND EFFECTIVE DATE This Terms of Use shall take effect once you have accepted them and shall apply throughout the duration of usage of the Service. 5. IDENTIFICATION 5.1. You recognize and agree that the nature of all information provided by the Employer or future Employer satisfy the requirement concerning your identification. The Employer is a UKG customer and the commercial relationship between the employer and UKG is governed beside this Terms of Use. 5.2. The information needed to identify you shall be communicated by the Employer, who alone takes responsibility for entering the following information: * surname and first name(s); * mobile telephone number (optional); * email address; 5.3. The Employer must ensure that the information provided reflects the truth and, where necessary, must verify the exactitude of this information based on documentary evidences provided in advance by you. 5.4. You recognize that the information provided by the Employer cannot be rejected, except where proof can be provided of its inadmissibility. 6. AUTHENTICATION 6.1. Authentication consists in verifying your identity as an user of the Service. You recognize and agree that you could be authenticated in respect of the applicable law by clicking on the link received via email and entering the temporary single-use verification code received as an Authentication SMS or an Authentication e-mail. Entering the temporary single-use verification code received as an Authentication SMS or an Authentication e-mail is a way of making sure that you are in possession of the mobile telephone for which the corresponding number was provided by the Employer. 6.2. UKG ensures the authentication for the electronically signed documents according to the applicable law if the Authentication SMS or an Authentication e-mail is activated. 6.3. If the mobile telephone number provided by the Employer is not valid, you will not receive the temporary verification code and may not be able to electronically sign the documents sent to you by email unless corrective action is taken by the Employer. 6.4. You agree to alert the Employer as soon as possible in the event that you lose their mobile or change your mobile telephone number. 7. DATA INTEGRITY, DURABILITY, AND PERENNIALITY 7.1. Data integrity refers to a characteristic of information which has not undergone any destruction, alterations or modification, whether intentional or accidental. Durability refers to the indelible reproduction of the original, which results in an irreversible modification of its format. Documents electronically signed by the parties are stored in conditions that guarantee their durability and perenniality. 7.2. In order to satisfy the data integrity requirement, UKG stores electronically signed documents in its electronic archiving system in accordance with the applicable standards. 7.3. The information relating to the signature of a document is stored within the electronically signed document itself. 7.4. You recognize and agree that the storage of electronically signed documents is sufficient to satisfy the requirement of integrity, durability and perenniality. 8. ARCHIVING UKG stores electronically the signed documents using its archiving solution in accordance with the law requirements. 9. TIMESTAMPING 9.1. Timestamping makes it possible to certify the date and time of file creation and issuance and the receipt of information of any kind. 9.2. The effect of electronically signing documents is an evidence file generated by UKG or the third-party certifier, which uses time countermarks to confirm the date and time at which a given document was signed. 9.3. The evidence file generated by the third-party certifier is kept for archiving by the third-party certifier and recovered in some cases by UKG. 9.4. You recognize that the evidence file generated by the third-party certifier and archived by the third party certifier and/or recovered in some cases by UKG confirms the date and time at which documents were signed, regardless of their legal status. 10. TRACEABILITY 10.1. UKG stores some of your connection and navigation data within the Service. 10.2. You recognize and agree that the connection and navigation data stored by UKG make it possible to establish accurately all operations carried out within the Service; and agree that these data have probative force. 10.3. Connection and navigation data are stored by UKG for a duration of six months, in the absence of any specific legal obligation. 10.4. These data may be communicated by UKG based on a justified request sent by registered letter with notification of receipt, in the event of a dispute and based only on a decision by a competent judicial body. 11. ELECTRONIC SIGNATURES 11.1. An electronic signature involves the use of a reliable identification procedure guaranteeing the link between it and the deed with which it is associated. The electronic signature is made possible by electronic certificates that are provided and/or hosted by a third-party certifier. 11.2. Your electronic signature is produced by the third-party certifier using an electronic certificate which it generates at the time of signing. Your electronic signature is integrated into the electronically signed document itself. 11.3. You recognize and agree that the certificates used to sign documents of any kind via the Service provide a sufficient level of reliability to identify the signatory. 11.4. Subject to the identification made by the employer, the Service comply with the advanced electronic signature requirements according to the European Regulation n°910/2014 of July 23, 2014 « eIDAS ». 12. DATA PRIVACY 12.1. Data collected in the context of providing the Service shall be subject to data processing intended to (i) offer a secure solution for the dematerialization of HR procedures and (ii) offer the use of electronic signatures for certain documents. 12.2. By accepting these Terms of Use, You consent to have your personal data collected, transmitted, processed and stored for the purposes of providing this Service. You can find out more about UKG's data protection and privacy practices in the UKG Services Privacy Policy available at https://www.ukg.com/privacy. 12.3. Generally, You are entitled to access, change, rectify or delete any of your data. You may object to the processing of this data, by providing legitimate reasons. You may also give specific instructions on how You would like your rights to be exercised after your death. 12.4. To exercise your rights and obtain access to your personal data, You may write directly to privacy@ukg.com or to UKG SAS, 53 rue d’Hauteville, 75010 Paris or any other postal address which may substitute it during the applicable term of the Terms of Use. 12.5. In any event, You must provide a valid proof of identity such as a copy of an identity card, a passport or a driver’s license. UKG requires this information in order to confirm that it is communicating with You and You alone. 12.6. UKG undertakes to take any and all useful precautions in order to ensure the security of Documents and, in particular, to prevent them from being damaged, distorted or disclosed to unauthorized people. UKG subjects itself to regular audits and has obtained certifications (including ISO 27001) to guarantee that the design and operations of the Service comply with the strictest protection measures. 12.7. UKG will, to the best of its ability, (i) comply with the following obligations and (ii) ensure compliance to the following regulations on the part of its staff: * To not make any copies of your personal data, except as necessary for the fulfilment of these Terms of Use; * To not use your personal data for any purposes other than those specified in these Terms of Use; * To not disclose your personal data to any third parties whatsoever, irrespective of whether these are public or private persons, individuals or legal entities; * To take any and all useful measures to avoid all fraudulent use of your personal data during the applicable term of these Terms of Use. * To take any useful security measures, particularly concerning hardware security, to ensure the safekeeping and integrity of your personal data during the applicable term of these Terms of Use. 12.8. UKG undertakes to inform You of any security breach having a direct impact on the processing of personal data. This notification shall be sent promptly upon discovery of any such security breach. 13. SUB-PROCESSING 13.1. You agree that in its capacity as Data Processor, UKG is authorized to sub-process part of the Services, following the procedure and information provided here: https://www.ukg.com/about-us/esg/governance/privacy-and-data-protection 13.2. In this event, UKG remains obliged the execution by the sub-processor of all of the commitments described in these Terms of Use. 14. LIMITATION Except in the case of provisions of public order to the contrary, there is a limitation on legal actions between the parties of two years from the time of the initial claim made by registered letter with notification of receipt. 15. APPLICABLE LAW These Terms of Use are governed by French law. This applies both to substantive and procedural rules, regardless of the place in which substantive or subsidiary obligations are executed. Close Cancel Set cookie preferences English (US) * العربية * Български * Čeština * Dansk * Deutsch * Ελληνικά * English (US) * English (GB) * Español * Español (América Latina) * Suomi * Français * Français (CA) * עברית * Magyar * Italiano * 日本語 * 한국어 * Norsk * Nederlands * Polski * Português (PT) * Português (BR) * Română * Русский * Slovenčina * Slovenščina * Српски * Svenska * ภาษาไทย * Türkçe * Українська * Tiếng Việt * 中文(简体) * 中文(繁體) Support