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VitalSource Technologies LLC Terms and Conditions of Use

VitalSource Technologies LLC Privacy Policy

VitalSource Technologies LLC Cookies Notice


VITALSOURCE TECHNOLOGIES LLC PRIVACY POLICY

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EFFECTIVE DATE AND LAST UPDATED: AUGUST 18, 2021

This Privacy Policy ("Policy") explains VitalSource Technologies LLC's and our
affiliate VST Limited (UK)'s (collectively, "VitalSource," also "we," "our," and
"us") information practices on our services, including any of our desktop
applications, mobile applications, websites (such as www.vitalsource.com,
bookshelf.vitalsource.com), any VitalSource owned web retail store, our products
known as Bookshelf, Bookshelf Online, VitalSource Engagement Dashboard,
VitalSource and Bookshelf mobile applications, Intrepid Discover Platform,
Intrepid Learn Platform, Acrobatiq Platform, reader software, digital content,
other products controlled owned or licensed by VitalSource, and any other
products or services that include a link to this Policy (collectively, the
"Products").

You agree to the terms of this Policy when you access or use any of the Products
or websites, provide access to others (such as elementary or secondary
students), or take other actions described below. IF YOU DO NOT AGREE TO THIS
PRIVACY POLICY, PLEASE DO NOT USE THE PRODUCTS.

In the context of this Policy, VitalSource acts as a data controller for the
information we process, with the exception of information processed solely
pursuant at the instruction of your institution, business organization, or
another controller, in which case VitalSource acts as a data processor.


1. DEFINITIONS

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 a. "Information" is data that falls into three categories: data that users
    provide directly to us, data that we receive from third-parties, and data
    that we passively or automatically collect, such as from your browser or
    device.
 b. "Personal Data" is Information that can personally identify an individual,
    including but not limited to first name, last name, and contact information.
 c. "De-identified Data" is data that will has Information that is linked or
    linkable to an identifiable individual, including personal identifiers (such
    as name, student identification number, and contact information),
    disassociated, such that it cannot reasonably be used to identify any party
    with reasonable certainty. VitalSource shall not attempt to re-identify
    Deidentified Data.
 d. "Content Owners" are licensors that have rights related to the content that
    you access.
 e. "Distributor" is the academic institution, K-12 school or school district
    ("K-12 School"), employer, business organization, training firm, or other
    entity that directly licenses or provides users with access to Product(s).


2. INFORMATION WE COLLECT ABOUT YOU

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The Information that we collect depends on the Products and features within
those Products that a user of the Product or Distributor uses. We collect
Information from website visitors, potential customers, Product users,
Distributors, K-12 School personnel (collectively, "Users") and from K-12
students ("Students")

VitalSource collects information from Users and Students when they purchase,
redeem, download, access or use any content or the Products; register a Product
with VitalSource; create an account; take notes or participate in assessments in
a Product; use collaboration features; submit requests; and access Products,
including when they visit any of our websites; as described further below.

Information Provided Directly to Us


USERS

Depending on the Products, the types of Information we collect include name,
address, email address, phone number, other contact information, academic
institution, payment information collected and used by our third party payment
processors such as credit or debit card numbers, information regarding Product
use, and user-generated content such as notes, highlights, and responses to
assessments; and any other type of Information or Personal Data submitted to us.

Users can choose not to provide such Information, but, in general, most of the
Information we request is required for us to provide the Products and the lack
of such Information will prevent us from doing so. We will collect, use,
transfer and disclose this Information as described in this Policy.


STUDENTS

We collect Information from and about Students in order to provide the Products
to Students as directed by K-12 Schools.

K-12 Schools that create Student accounts with VitalSource Products authorize us
to collect the following Personal Data from and about Students to enable
Students to use our Products: name, email address, login credentials, K-12
School name, Information regarding Students’ use of the Products, and
user-generated content such as the Student’s notes, highlights, and responses to
assessments; and any other type of Information or Personal Data the Student
submits through the Products.

VitalSource also offers K-12 Schools the ability utilize certain Products
without enabling VitalSource to collect or use Students’ Personal Data, such as
name or login credentials. Specifically, VitalSource, through its integration
partners, utilizes reference accounts in order to create and manage content
through Bookshelf accounts. In such instances, VitalSource only uses and stores
the reference account number for the Student account, along with the content
made available to the Student and the Student’s notes and highlights, in
managing these accounts.


INFORMATION WE RECEIVE FROM THIRD-PARTIES

We receive Information from third parties, such as Distributors, K-12 Schools,
other educational institutions, business organizations or representatives (for
corporate customers), third-party authentication services (for Users who
interact with us through third-party sites or services) and the parties with
whom we exchange Information as described here.


INFORMATION THAT IS AUTOMATICALLY COLLECTED

VitalSource automatically collects certain Information as Users or Students use
the Products, make Product purchases or interact with us. We and our service
providers (which are third-party companies that work on our behalf), may use a
variety of technologies, including cookies and similar tools, to assist in
collecting:

 * technical data, such as domain name, browser type and language, operating
   system, Internet Protocol (IP) address, country, and city, device types,
   mobile device identifier, the date and time of requests, if any, referring
   and exit pages and URLs, platform type, landing pages, error logs, and other
   similar information; and
 * usage data, such as the date and time of requests, the number of clicks,
   information downloaded, how and which Products are used; pages viewed and the
   order of those pages, the amount of time spent on particular pages, the terms
   used in searches on our sites; information from interactive Products,
   including scores from assessments, engagement during study sessions and
   overall performance, and records of any contact we have with you by
   telephone, email or online.
 * VitalSource may collect Information about Users or Students when they visit
   the VitalSource website through the use of “cookies.” Please see our Cookie
   Policy.
 * We may use third-party web analytics services (such as those of Google
   Analytics, New Relic, and Hotjar) on our Services to collect and analyze
   usage information through cookies and similar tools; engage in auditing,
   research, or reporting; assist with fraud prevention, and provide certain
   features to you. To prevent Google Analytics from using your information for
   analytics, you may install the Google Analytics Opt-out Browser Add-on.
 * If Users receive an email from us, we may use certain analytics tools, such
   as clear GIFs to capture data such as when you open our message or click on
   any links or banners our email contains. This data allows us to gauge the
   effectiveness of our communications.

We keep Personal Data for no longer than necessary for the purposes for which it
is processed. The length of time for which we retain Personal Data depends on
the purposes for which we collected and use it, the instructions of a controller
when we act as a processor, the instructions of K-12 Schools for Student
Personal Data, and/or our requirements to comply with applicable laws.


3. USING INFORMATION

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Depending on the Product used, we use Information to:

 * meet our contractual commitments to Users,
 * administer accounts and respond to requests,
 * provide the Products requested to Users or requested by K-12 Schools to
   Students,
 * maintain and improve the Products and to develop new Products,
 * provide information related to the Products, including changes to the
   Products,
 * provide information we think Users may find useful about our products and
   services or those of carefully selected third parties, provided you have
   indicated that you do not object to being contacted for these purposes,
 * customize content supplied based on use of the Products (e.g., study
   recommendations, supplemental content),
 * track, evaluate, and analyze individual and aggregate use of the Products and
   to share, publish, or otherwise publicize information, but not Personal Data,
   describing such use,
 * provide recommendations or advertising for products and services that may be
   of interest to Users,
 * prevent, investigate and deal with fraud, violation of intellectual property
   rights and other laws and unauthorized use of Products or accounts,
 * as otherwise reasonable and appropriate to the legitimate business needs of
   VitalSource related to the Products,
 * as otherwise described in this Privacy Policy, for example in the section
   describing how we share information, including Personal Data, with third
   parties.

We will not use Student Personal Data for any purposes other than K-12 Schools’
educational purposes unless we the Data is De-identified Data. We will not use
Student Personal Data for behaviorally-targeted advertising purposes, and we do
not sell or rent such Student Personal Data to any third party for any purpose.


4. SHARING YOUR INFORMATION

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If we share Information, including Personal Data, with third parties, we require
the recipient to maintain appropriate levels of confidentiality, integrity,
availability and data protection for such Personal Data, and we will never sell
Information to any third party. We share information as follows:

 * With the Distributor, VitalSource shares User information related to use
   results from Users’ interaction with, results from assessments taken,
   user-generated content, and overall engagement with relevant Products,
   including interactive elements. Examples include:
   * An academic institution, or their affiliated store, licensing our
     e-commerce platform to provide you access to Products
   * An academic institution, or their affiliated store, licensing our Products
     to provide you access to content in your Learning Management System
   * A company licensing our Product(s) to provide you access to a course or
     training materials on our Product(s), either through a code you are given,
     or a direct integration with our Product(s)

   VitalSource does not share Students Personal Data with publishers or
   Distributors, other than the Student's own K-12 School.

 * With Content Owners in certain cases:
   * For instructors that get desk copies, samples, or free access to Content
     Owner’s Products we share your name, activity, and institution, in addition
     to the contact information that you specifically provide for purposes of
     sharing with Content Owners.
   * When we report sales to Content Owners, we include data identifying the
     institution or school associated with such sales.
   * When Users ask us to convey to Content Owners course and enrollment metrics
     so that they can provide you with pricing or other special terms.
   * For content identified as courseware, Content Owners, and not VitalSource,
     host the content that you are trying to access, we provide Content Owners
     the information required to provide you access to the Product(s) you have
     licensed, such as your name, email, and course id.
   * We share De-Identified Data of usage and user-generated data associated
     with Content Owner's content.
 * With trusted third parties performing certain tasks on our behalf. For
   example, this may include but is not limited to service providers providing
   customer support, operation and administration of the Products, processing
   information that you provide to us, and other tasks related to the Products.
   We allow these third parties to access only the information needed to perform
   those services.
 * With other visitors to the Product or users of the Product, to the extent
   that Users submit content to publicly accessible portions of the Product,
   visitors and users may be able to view your content and Personal Data that
   identifies you as the author.
 * Legal Process and Protection of VitalSource and Others. We may share
   Information if required to do so by law or in a good faith belief that such
   disclosure is reasonably necessary to: (a) comply with legal process (e.g. a
   subpoena or court order) or other lawful requests by public authorities,
   including to meet national security or law enforcement requirements; (b)
   enforce our Terms of Service, this Privacy Policy, or other contracts with
   you, including investigation of potential violations thereof; (c) respond to
   claims that any content violates the rights of third parties; (d) respond to
   your requests for customer service; and/or (e) protect the rights, property
   or personal safety of VitalSource, its agents and affiliates, its users
   and/or the public.
 * With affiliates of VitalSource, or with successors in the event of or in
   contemplation of a merger, acquisition, divestiture or reorganization, in
   whole or part, for use consistent with this Privacy Policy.
 * As otherwise described to Users at the point of collection, pursuant to User
   consent, or as otherwise permitted by law.


5. RIGHTS AND CHOICES

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K-12 STUDENTS

 * K-12 Schools can review and delete Student Personal Data through the
   Products. K-12 Schools may also request the review or deletion of such
   information by contacting us. We will also assist the K-12 School in
   facilitating requests from Students or parents upon K-12 School request.
 * Parents and Students may make a request for access, review, correction or
   deletion of Personal Data in the Products by contacting the appropriate
   official at the student’s K-12 School. If the K-12 School determines that the
   request should be implemented, the School may either make the change
   themselves or submit the request to us.


PROMOTIONAL COMMUNICATIONS

Users can tell us not to contact them with promotional information regarding our
Products and services and those of third parties either at the point information
is requested on our website (by checking or un-ticking (as directed) the
relevant box) or, by following the unsubscribe instructions on promotional
communications sent to you. Users can also exercise the right at any time by
contacting us using the Contacting Us details at the end of this Policy.


RIGHTS FOR RESIDENTS OF CERTAIN JURISDICTIONS

Depending on the User’s jurisdiction, certain rights with respect to Information
may be available as further described in the section applicable to the place of
residency. See below for additional information. Further information regarding
legal rights under applicable law are available by contacting us as described
below or in the Contacting Us section of this Policy.


REQUEST CONTENT & RESPONSES:

Please note, upon receipt of a User request:

 * We may request Users to provide us with information necessary to confirm
   identity before responding. In the case of access and correction requests,
   Users should provide as much detail as possible about the particular personal
   data sought, in order to help us locate it.
 * We will consider all requests and provide our response within the time period
   stated by applicable law.
 * Where we decide not to make a requested correction to personal data, and the
   decision is disputed, the User may ask us to make a note of the requested
   correction with the data.
 * In situations in which we process personal data only on behalf of a customer
   such as an educational institution, we may refer such request to the relevant
   party and cooperate with their handling of the request.


6. CALIFORNIA RESIDENTS

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California law requires us to provide additional information to California
residents regarding how we collect, use, and share “personal information” (as
defined in the California Consumer Privacy Act (“CCPA”)).


CATEGORIES OF PERSONAL INFORMATION WE COLLECT, USE AND DISCLOSE.

Throughout this Policy, we discuss in detail the types of Information we collect
from and about Users and discuss how we use and share such Information. See
“Information We Collect” for more details. The following are the “categories” of
personal information under the CCPA that we collect and that we may, as
discussed throughout this Policy, use and disclose for our business purposes:

Identifiers (such as name, address, email address); commercial information (such
as transaction data); financial data (such as credit card information); device
identifiers (such as IP address and unique device identifiers); internet or
other network or device activity (such as browsing history or app usage (such as
your notes and highlights in the Services)); general and precise geolocation
data; any user-generated content or feedback provided by Users; audio or visual
information; physical characteristics or description (e.g., if you voluntarily
submit a photo); professional or employment related data; educational data; and
other information that identifies or can be reasonably associated with a User.


HOW WE USE THESE CATEGORIES OF PERSONAL INFORMATION.

We use the categories of personal information we collect from and about Users
consistent with the various business purposes we discuss throughout this Policy.
See "Using Information" for more details

The CCPA sets forth certain obligations for businesses that “sell” personal
information. We do not sell personal information based on our understanding of
the definition of sale under applicable law. Please note, we do share certain
personal information with our service providers and certain other entities as
set forth in "Sharing Your Information."


CALIFORNIA PRIVACY RIGHTS


CCPA RIGHTS.

California residents can make certain requests about their personal information
under the CCPA. Specifically, California residents may request that we:

 * provide information about: the categories of personal information we collect,
   disclose or sell; the categories of sources of such information; the business
   or commercial purpose for collecting or selling personal information; and the
   categories of third parties with whom we share personal information. Such
   information is also set forth in this Policy.
 * provide access to and/or a copy of certain information we hold about you;
 * delete certain information we have about you; and/or
 * provide you with information about the financial incentives that we offer to
   you, if any.

California residents can also designate an authorized agent to make such
requests on their behalf. We will take reasonable steps to verify your identity
before responding to a request.

The CCPA further provides you with the right to not be discriminated against (as
provided for in applicable law) for exercising your rights.

Please note that certain information may be exempt from such requests under
California law. For example, we need certain information in order to provide the
Products to you.

If you would like further information regarding your legal rights under
California law or would like to exercise any of them, please contact us at
privacy@vitalsource.com or by visiting
https://support.vitalsource.com/hc/en-us/requests/new?ticket_form_id=102087

Shine the Light: We do not share personal information to third parties for
direct marketing purposes.

California Online Privacy Protection Act Notice Concerning Do Not Track Signals.
We do not recognize or respond to browser-initiated Do Not Track ("DNT") DNT
signals, as the Internet industry is currently still working toward defining
exactly what DNT means, what it means to comply with DNT and a common approach
to responding to DNT. Visit All about DNT to learn more about Do Not Track.


7. NEVADA RESIDENTS

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We do not sell your covered information, as defined by Section 1.6 of Chapter
603A of the Nevada Revised Statutes. If you reside in Nevada, you have the right
to submit a request regarding the sale of covered information to our designated
address: Privacy, 227 Fayetteville Street, Suite 400 Raleigh NC, 27601.


8. EUROPEAN UNION USERS

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 * Residents of the European Union may request that we:
   * provide access to and/or a copy of certain information we collect;
   * prevent the processing of information for direct-marketing purposes
     (including any direct marketing processing based on profiling);
   * update information which is out of date or incorrect;
   * restrict the way that we process and disclose certain information;
   * transfer information to a third party provider of services; and
   * revoke previously provided consent for the processing of information.
   * delete certain information which we are holding (request that you be
     forgotten).

Please note, however, that certain information may be exempt from such requests
in some circumstances, which may include if we need to keep processing your
information for our legitimate interests or to comply with a legal obligation. 
An exercise of the right to be forgotten will result in your inability to use
the Product(s), and will break any linkage between your prior account and your
historical engagement data.


LEGAL BASIS FOR USE (E.G., PROCESSING) OF INFORMATION:

 * Where use of Information is necessary to perform our obligations under a
   contract (for example, to comply with the terms of service of our Products
   which you accept by browsing the Products or registering; and/or our contract
   to provide our Products to you);
 * Where use of Information is necessary for our legitimate interests or the
   legitimate interests of others (for example, to provide security for our
   Products; operate our Products; make and receive payments; comply with legal
   requirements and defend our legal rights; prevent fraud); or
 * With User consent; or
 * Other grounds, as required or permitted by law in the specific respective
   context.


EU-US, SWISS-US PRIVACY SHIELD FRAMEWORK

VitalSource Technologies LLC complies with the EU-U.S. Privacy Shield Framework
and the Swiss-U.S. Privacy Shield Framework (the "Privacy Shield"), as set forth
by the U.S. Department of Commerce regarding the collection, use, processing,
and retention of "personal data" (as defined under the Privacy Shield), within
the scope of this Policy, transferred from applicable European countries to the
United States. VitalSource Technologies LLC has certified to the Department of
Commerce that it adheres to the Privacy Shield Principles for such personal
data. If there is any conflict between the terms in this privacy policy and the
Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn
more about the Privacy Shield program and to view our certification, please
visit https://www.privacyshield.gov.

As required under the principles, when VitalSource receives Personal Data under
the Privacy Shield and then transfers it to a third-party service provider
acting as an agent on VitalSource’s behalf, we have certain liability under the
Privacy Shield if both (i) the agent processes the information in a manner
inconsistent with the Privacy Shield and (ii) VitalSource is responsible for the
event giving rise to the damage.

VitalSource remains liable for the protection of Personal Data that we transfer
to these third parties within the scope of our Privacy Shield certification,
except to the extent that we are not responsible for the event giving rise to
any unauthorized or improper processing.

Some users (including those whose information we collect under the Privacy
Shield) have certain legal rights to access certain information we hold about
them and to request its deletion:

For Personal Data about European residents, when the purposes of processing are
satisfied, and we are not required to retain Personal Data to comply with
applicable law, we will delete or anonymize your Personal Data within a maximum
of twelve months.

Given that the Internet is a global environment, using the Internet to collect
and process Information necessarily involves the transmission of data on an
international basis. Therefore, by using any of the Product(s), you acknowledge
the transfer, storage or use of your Information outside your country of
residence to any country (including the United States, Canada, the United
Kingdom and Australia) where we have facilities or engage trusted third parties
(such as payment processors, cloud service or other IT providers and other
companies that provide services to us). You understand that the countries to
which we may transfer Information may not have as comprehensive a level of data
protection as in your country. In relation to Australia’s Privacy Act, you agree
that in the case of a breach by the third party in relation to handling your
personal data, we will not be accountable for the third party under the Privacy
Act and you may not be able to seek redress under the Privacy Act.

If you have any questions or complaints about VitalSource’s privacy practices,
including questions related to the Privacy Shield, you may contact us at the
email address or mailing address set forth under "Contact Us." We will work with
you to resolve your issue.


COMPLAINTS AND DISPUTE RESOLUTION

In compliance with the Privacy Shield Principles, VitalSource commits to resolve
complaints about our collection or use of your Personal Data.  European and
Swiss residents with inquiries or complaints regarding our Privacy Shield policy
should first contact VitalSource at:

VitalSource Technologies LLC
ATTN: Info Data Sec and Privacy Officer
227 Fayetteville Street
Suite 400
Raleigh NC, 27601

privacy@vitalsource.com

If you do not receive timely acknowledgment of your complaint from us, or if we
have not addressed your complaint to your satisfaction, please visit
https://www.jamsadr.com/eu-us-privacy-shield for more information or to file a
complaint. The services of; JAMS; are provided at no cost to you.

VitalSource has further committed to refer unresolved Privacy Shield complaints
to; JAMS, an alternative dispute resolution provider located in the United
States.If you are a resident of the European Union or Switzerland and do not
receive timely acknowledgment of your complaint from us, or if we have not
addressed your privacy complaint to your satisfaction, please
visit https://www.jamsadr.com/eu-us-privacy-shield for more information or to
file a complaint.  The services of JAMS are provided at no cost to you.


BINDING ARBITRATION

European Residents may elect to arbitrate unresolved complaints pursuant to the
Privacy Shield’s Recourse, Enforcement and Liability Principle and Annex I of
the Privacy Shield, but prior to initiating such arbitration, you must: (1)
contact us and afford us the opportunity to resolve the issue; (2) seek
assistance from our designated independent recourse mechanism above; and (3)
contact the U.S. Department of Commerce (either directly or through a European
Data Protection Authority) and afford the Department of Commerce time to attempt
to resolve the issue. Each party shall be responsible for its own attorney’s
fees. Please be advised that, pursuant to the Privacy Shield, the arbitrator(s)
may only impose individual-specific, non-monetary, equitable relief necessary to
remedy any violation of the Privacy Shield Principles with respect to the
individual.


REGULATORY OVERSIGHT

VitalSource is subject to the investigatory and enforcement powers of the United
States Federal Trade Commission.


9. SECURITY

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VitalSource takes information security seriously and has taken various measures
to keep your Information secure from unauthorized access or disclosure, whether
that Information is stored physically or electronically. VitalSource has
established administrative, technical, physical, electronic and managerial
procedures to help prevent unauthorized access, maintain data security and use
the Information collected from you in accordance with this Policy. VitalSource
has security measures in place to protect against loss, misuse, or alteration of
your Information. Despite these efforts, VitalSource cannot guarantee that
unauthorized access or disclosure of Information will never happen. If you have
concerns, do not use the Products.


10. CHILDREN'S PRIVACY

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Generally, our Products are for users 13 years of age or older, and users must
be 13 or older to create an account for a Product. For Products offered to K-12
Schools, we either provide that Product without collecting, using, or disclosing
“personal information” (as defined in the Children’s Online Privacy Act
(“COPPA”), except as permitted by COPPA, or we obtain consent from the school or
a parent or guardian. If we have reason to believe that any such personal
information has been submitted to us by a child under 13 in the United States or
a child under 16 in the EU without legally-valid consent, we will take
reasonable steps to delete that information as soon as possible. We also comply
with other age restrictions and requirements in accordance with applicable local
laws.

Prior to a Student accessing the Product, the School must facilitate the
Student's access to Products.

We collect the Personal Data set forth in Section 2 from Students and use it to
provide the Products to Students and as described further in this Privacy
Policy.

The Products limit access to each Student's account and the content thereon to
the Student, the Student's parents, and K-12 School personnel (depending on the
choices and authorization made by the K-12 School’s administrator). The Products
do not permit any Student’s account or the content and grades thereon to be
viewed or accessed by the general public.

We keep Student Personal Data for no longer than necessary for the purposes for
which it is processed. The length of time for which we retain Student Personal
Data depends on the purposes for which we collected and use it, as authorized by
the K-12 School.

Please see "Rights and Choices" for parental choices.


11. LINKS TO OTHER WEBSITES

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The Products may contain links or enable Users to link to third-party websites.
These websites may have their own privacy, cookies and/or other policies, which
you should check. We do not accept any responsibility or liability for their
policies because we have no control over them.


12. CHANGES TO THIS POLICY

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The information practices described in this Policy are current as of the
effective date at the end of this document. VitalSource reserves the right to
periodically update this Policy at its discretion. Notice of any revisions will
be posted to this page and are effective once posted. If you are concerned about
how your Information is used, bookmark this page and check back periodically.


13. CONTACTING US

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If you have any questions, comments, or requests regarding this Policy, please
contact us by post or email using the following contact information:

VitalSource Technologies LLC
ATTN: Info Data Sec and Privacy Officer
227 Fayetteville Street
Suite 400
Raleigh NC, 27601

privacy@vitalsource.com

Please allow up to 5 business days for us to reply.

Get to Know Us

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VitalSource Resources

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Let Us Help You

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