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2.20.21.215  Public Scan

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---

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---

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Table of contents


AZURE CLASSIC SUBSCRIPTION ADMINISTRATORS

 * Article
 * 03/08/2024
 * 11 contributors

Feedback



IN THIS ARTICLE

     
 1.  Frequently asked questions
     
 2.  Prepare for Co-Administrators retirement
     
 3.  View classic administrators
     
 4.  Remove a Co-Administrator
     
 5.  Add a Co-Administrator
     
 6.  Add a guest user as a Co-Administrator
     
 7.  Change the Service Administrator
     
 8.  Remove the Service Administrator
     
 9.  View the Account Administrator
     
 10. Next steps
     

Show 6 more

Important

Classic resources and classic administrators will be retired on August 31, 2024.
Starting April 3, 2024, you won't be able to add new Co-Administrators. This
date was recently extended. Remove unnecessary Co-Administrators and use Azure
RBAC for fine-grained access control.

Microsoft recommends that you manage access to Azure resources using Azure
role-based access control (Azure RBAC). However, if you are still using the
classic deployment model, you'll need to use a classic subscription
administrator role: Service Administrator and Co-Administrator. For information
about how to migrate your resources from classic deployment to Resource Manager
deployment, see Azure Resource Manager vs. classic deployment.

This article describes how to remove or change the Co-Administrator and Service
Administrator roles, and how to view the Account Administrator.


FREQUENTLY ASKED QUESTIONS

Will Co-Administrators lose access after August 31, 2024?

 * Starting on August 31, 2024, Microsoft will start the process to remove
   access for Co-Administrators.

What is the equivalent Azure role I should assign for Co-Administrators?

 * Owner role at subscription scope has the equivalent access. However, Owner is
   a privileged administrator role and grants full access to manage Azure
   resources. You should consider a job function role with fewer permissions,
   reduce the scope, or add a condition.

What should I do if I have a strong dependency on Co-Administrators?

 * Email ACARDeprecation@microsoft.com and describe your scenario.


PREPARE FOR CO-ADMINISTRATORS RETIREMENT

Use the following steps to help you prepare for the Co-Administrator role
retirement.


STEP 1: REVIEW YOUR CURRENT CO-ADMINISTRATORS

 1. Use the Azure portal to get a list of your Co-Administrators.

 2. Review the sign-in logs for your Co-Administrators to assess whether they
    are active users.


STEP 2: REMOVE CO-ADMINISTRATORS THAT NO LONGER NEED ACCESS

 1. If user is no longer in your enterprise, remove Co-Administrator.

 2. If user was deleted, but their Co-Administrator assignment was not removed,
    remove Co-Administrator.
    
    Users that have been deleted typically include the text (User was not found
    in this directory).
    
    

 3. After reviewing activity of user, if user is no longer active, remove
    Co-Administrator.


STEP 3: REPLACE EXISTING CO-ADMINISTRATORS WITH JOB FUNCTION ROLES

Most users don't need the same permissions as a Co-Administrator. Consider a job
function role instead.

 1. If a user still needs some access, determine the appropriate job function
    role they need.

 2. Determine the scope user needs.

 3. Follow steps to assign a job function role to user.

 4. Remove Co-Administrator.


STEP 4: REPLACE EXISTING CO-ADMINISTRATORS WITH OWNER ROLE AND CONDITIONS

Some users might need more access than what a job function role can provide. If
you must assign the Owner role, consider adding a condition to constrain the
role assignment.

 1. Assign the Owner role at subscription scope with conditions to the user.

 2. Remove Co-Administrator.


VIEW CLASSIC ADMINISTRATORS

Follow these steps to view the Service Administrator and Co-Administrators for a
subscription using the Azure portal.

 1. Sign in to the Azure portal as an Owner of a subscription.

 2. Open Subscriptions and select a subscription.

 3. Click Access control (IAM).

 4. Click the Classic administrators tab to view a list of the
    Co-Administrators.
    
    


REMOVE A CO-ADMINISTRATOR

Important

Classic resources and classic administrators will be retired on August 31, 2024.
Starting April 3, 2024, you won't be able to add new Co-Administrators. This
date was recently extended. Remove unnecessary Co-Administrators and use Azure
RBAC for fine-grained access control.

Follow these steps to remove a Co-Administrator.

 1. Sign in to the Azure portal as an Owner of a subscription.

 2. Open Subscriptions and select a subscription.

 3. Click Access control (IAM).

 4. Click the Classic administrators tab to view a list of the
    Co-Administrators.

 5. Add a check mark next to the Co-Administrator you want to remove.

 6. Click Remove.

 7. In the message box that appears, click Yes.
    
    


ADD A CO-ADMINISTRATOR

Important

Classic resources and classic administrators will be retired on August 31, 2024.
Starting April 3, 2024, you won't be able to add new Co-Administrators. This
date was recently extended. Remove unnecessary Co-Administrators and use Azure
RBAC for fine-grained access control.

You only need to add a Co-Administrator if the user needs to manage Azure
classic deployments by using Azure Service Management PowerShell Module. If the
user only uses the Azure portal to manage the classic resources, you won’t need
to add the classic administrator for the user.

 1. Sign in to the Azure portal as an Owner of a subscription.

 2. Open Subscriptions and select a subscription.
    
    Co-Administrators can only be assigned at the subscription scope.

 3. Click Access control (IAM).

 4. Click the Classic administrators tab.
    
    

 5. Click Add > Add co-administrator to open the Add co-administrators pane.
    
    If the Add co-administrator option is disabled, you do not have permissions.

 6. Select the user that you want to add and click Add.
    
    


ADD A GUEST USER AS A CO-ADMINISTRATOR

To add a guest user as a Co-Administrator, follow the same steps as in the
previous Add a Co-Administrator section. The guest user must meet the following
criteria:

 * The guest user must have a presence in your directory. This means that the
   user was invited to your directory and accepted the invite.

For more information, about how to add a guest user to your directory, see Add
Microsoft Entra B2B collaboration users in the Azure portal.

Before you remove a guest user from your directory, you should first remove any
role assignments for that guest user. For more information, see Remove an
external user from your directory.


DIFFERENCES FOR GUEST USERS

Guest users that have been assigned the Co-Administrator role might see some
differences as compared to member users with the Co-Administrator role. Consider
the following scenario:

 * User A with a Microsoft Entra account (work or school account) is the Service
   Administrator for an Azure subscription.
 * User B has a Microsoft account.
 * User A assigns the Co-Administrator role to user B.
 * User B can do almost everything, but is unable to register applications or
   look up users in the Microsoft Entra directory.

You would expect that user B could manage everything. The reason for this
difference is that the Microsoft account is added to the subscription as a guest
user instead of a member user. Guest users have different default permissions in
Microsoft Entra ID as compared to member users. For example, member users can
read other users in Microsoft Entra ID and guest users cannot. Member users can
register new service principals in Microsoft Entra ID and guest users cannot.

If a guest user needs to be able to perform these tasks, a possible solution is
to assign the specific Microsoft Entra roles the guest user needs. For example,
in the previous scenario, you could assign the Directory Readers role to read
other users and assign the Application Developer role to be able to create
service principals. For more information about member and guest users and their
permissions, see What are the default user permissions in Microsoft Entra ID?.
For more information about granting access for guest users, see Assign Azure
roles to external users using the Azure portal.

Note that the Azure built-in roles are different than the Microsoft Entra roles.
The built-in roles don't grant any access to Microsoft Entra ID. For more
information, see Understand the different roles.

For information that compares member users and guest users, see What are the
default user permissions in Microsoft Entra ID?.


CHANGE THE SERVICE ADMINISTRATOR

Only the Account Administrator can change the Service Administrator for a
subscription. By default, when you sign up for an Azure subscription, the
Service Administrator is the same as the Account Administrator.

The user with the Account Administrator role can access the Azure portal and
manage billing, but they can't cancel subscriptions. The user with the Service
Administrator role has full access to the Azure portal and they can cancel
subscriptions. The Account Administrator can make themself the Service
Administrator.

Follow these steps to change the Service Administrator in the Azure portal.

 1. Make sure your scenario is supported by checking the limitations for
    changing the Service Administrator.

 2. Sign in to the Azure portal as the Account Administrator.

 3. Open Cost Management + Billing and select a subscription.

 4. In the left navigation, click Properties.

 5. Click Change service admin.
    
    

 6. In the Edit service admin page, enter the email address for the new Service
    Administrator.
    
    

 7. Click OK to save the change.


LIMITATIONS FOR CHANGING THE SERVICE ADMINISTRATOR

There can only be one Service Administrator per Azure subscription. Changing the
Service Administrator will behave differently depending on whether the Account
Administrator is a Microsoft account or whether it is a Microsoft Entra account
(work or school account).

Expand table

Account Administrator account Can change the Service Administrator to a
different Microsoft account? Can change the Service Administrator to a Microsoft
Entra account in the same directory? Can change the Service Administrator to a
Microsoft Entra account in a different directory? Microsoft account Yes No No
Microsoft Entra account Yes Yes No

If the Account Administrator is a Microsoft Entra account, you can change the
Service Administrator to a Microsoft Entra account in the same directory, but
not in a different directory. For example, abby@contoso.com can change the
Service Administrator to bob@contoso.com, but cannot change the Service
Administrator to john@notcontoso.com unless john@notcontoso.com has a presence
in the contoso.com directory.

For more information about Microsoft accounts and Microsoft Entra accounts, see
What is Microsoft Entra ID?.


REMOVE THE SERVICE ADMINISTRATOR

To remove the Service Administrator, you must have a user who is assigned the
Owner role at subscription scope without conditions to avoid orphaning the
subscription. A subscription Owner has the same access as the Service
Administrator.

 1. Sign in to the Azure portal as an Owner of a subscription.

 2. Open Subscriptions and select a subscription.

 3. Click Access control (IAM).

 4. Click the Classic administrators tab.

 5. Add a check mark next to the Service Administrator.

 6. Click Remove.

 7. In the message box that appears, click Yes.
    
    


VIEW THE ACCOUNT ADMINISTRATOR

The Account Administrator is the user that initially signed up for the Azure
subscription, and is responsible as the billing owner of the subscription. To
change the Account Administrator of a subscription, see Transfer ownership of an
Azure subscription to another account.

Follow these steps to view the Account Administrator.

 1. Sign in to the Azure portal.

 2. Open Cost Management + Billing and select a subscription.

 3. In the left navigation, click Properties.
    
    The Account Administrator of the subscription is displayed in the Account
    Admin box.
    
    


NEXT STEPS

 * Understand the different roles
 * Assign Azure roles using the Azure portal
 * Add or change Azure subscription administrators





FEEDBACK

Coming soon: Throughout 2024 we will be phasing out GitHub Issues as the
feedback mechanism for content and replacing it with a new feedback system. For
more information see: https://aka.ms/ContentUserFeedback.

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Manage access to an Azure subscription by using Azure role-based access control
(Azure RBAC) - Training

Learn how to assign management access to a subscription by using Azure
role-based access control.

Certification

Microsoft Certified: Azure Administrator Associate - Certifications

As an Azure administrator, you should have subject matter expertise in
implementing, managing, and monitoring an organization’s Microsoft Azure
environment, including virtual networks, storage, compute, identity, security,
and governance.




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