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MANAGE YOUR PHOTOS LIKE AN EXPERT

Learn how to expertly and efficiently organize your online photo storage.

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WHY SHOULD I KEEP MY PHOTOS ONLINE?

Photography has rapidly evolved because of smartphones. We take, save, and share
more digital photos every day since it is so easy. That being the case, the need
for an intuitive, efficient photo storage system has become that much more
critical.

An online photo organizer helps you manage your digital image files and provide
quick access to any photo when you need it. Using cloud storage to host your
digital photo album won't just help you save disk space but also enhance access,
security, and organization.

One place, any place

It is pretty tricky to locate a specific photo since, most of the time, they end
up randomly scattered across countless folders on your computer.

For example, if you use Apple products, you probably have some photos synced
from your iPhone in the Photos app. Then you have screenshots you've taken saved
on your desktop and images you've found online saved in your downloads folder.
Good luck when you need to find one specific photo.

Using cloud storage allows you to access all your photos and videos in one
organized place and find them more quickly—from any device. The iPhone has many
backup options to suit any need.

Protect your memories

Old photos stored in family photo books are always at risk of being damaged or
lost. Luckily, you can quickly digitize your physical photo collection with a
doc scanner app and preserve them in the safety of the cloud. When you save your
photos on Dropbox, you can rest assured that they'll always be available even if
disaster strikes your computer or phone. You'll be able to access it from any
operating system or device with an internet connection, even if the original
photo or camera is lost.

Sharing is easy

Sharing photos with family and friends is also made easy with online photo
management software. With Dropbox, you can easily share any file or folder even
if the recipients don't have an account.

For example, on a family vacation, chances are everyone's going to be taking
pictures on their own devices. A collaborative photo management service like
Dropbox lets you and your loved ones synchronize photo albums across multiple
accounts in shared folders. Or get on the same page with a Dropbox Family Plan.
Everyone maintains their own account and has access to a Family Room
folder—where they can contribute to and edit an album—from any device.

Save hard drive storage space

One of the key benefits of using the cloud, for photos or otherwise, is that it
helps you save disk space on your devices, external hard drives, or memory
cards. A single image file may not take up a lot of space, but the large number
of pictures we take daily can quickly build up. Freeing up space on your device
means it'll perform better and quicker.


WHAT'S THE BEST WAY TO ORGANIZE PHOTOS ONLINE?

An online photo manager has its clear benefits. Still, you should establish a
consistent, concise photo management system to make the most out of it. Follow
these rules to ensure your photo library operates as efficiently as possible:

1. Clear the clutter

Before uploading anything to your online photo library, you should first get rid
of everything you don't need. Go through all of the images you've saved and
delete any unnecessary and duplicate photos before you start uploading. It's
also a good idea to regularly audit your online library and remove unnecessary
files, so you're saving space for your best photos.

2. Rename your files

Every professional photographer knows that a crucial step towards an efficiently
organized photo library is to make sure your photos are well named. Instead of
keeping "IMG.1234.jpg" for example, you should rename each image using a
consistent structure or format that provides important information about what's
in the photo. You want to make sure you include enough information so that if
you were to look at the file's name, you would have a good idea of what's in the
photo without having to open it.

A reliable format for filenames would be to include the place or event where you
took the photo and its date, "Marrakesh_Dec 2019_01.jpg," for example. You could
be even more specific, like "Marrakesh_Dec 2019_Medina Tour_01.jpg," or include
keywords that can act as identifiers.

Dropbox can make it even easier to rename many files at a time. Specify your
format and Dropbox can automate it for you.

3. Create folders

Once you've established a reliable naming system, it's time to figure out how to
categorize and sort your photos. Once you decide, you can set up Dropbox to
automatically sort your photos into categories. If they're all piled into a
single folder, it will be a nightmare to find anything.

One method would be to create core folders separated by category or format, such
as Photos, Screenshots, Downloaded Pictures, Design, etc. Then, within each of
these wider core folders, you can begin to break it down by date, with
subfolders for each year. Within those, you can create a subfolder for each
month of the year. If you'd like, you can end the chain there or further break
it down into folders for each event, activity, or place in that month. 

For photographs specifically, a Year > Month > Event/Activity structure is most
efficient:

My Photos > 2016 > January 2016 > Jamie’s birthday party > “Jamie & Jane dancing
09-01-16.jpg”

For non-photo images, you might not feel the need to include month-based
folders. Instead, you may have other characteristics that can form subfolders:

Design > 2020 > Adobe Photoshop > Remote Working Poster.psd

Downloaded Images > Memes > GIFs > laughing.gif


EASILY IMPORT AND MANAGE PHOTOS WITH DROPBOX

Automatically importing from phones and cameras

Transferring photos and videos from your phone or camera to your computer can be
a hassle. Find a cable, plug it in, dig through folders to find your photos and
videos, drag them over, rename them, and organize them. Oh, and repeat the
process every time, for every device.

But by using Dropbox, you can eliminate that headache. With the automatic camera
uploads feature, you can set your phone or tablet to automatically back up
photos and videos to your Dropbox account. The feature works its magic in the
background, so just turn it on once for each device, and Dropbox will handle it
from there. It also works for regular cameras. Just plug your camera or memory
card into your computer, and the Dropbox app will upload your photos. Wherever
you're pulling photos from, Dropbox will rename your files in the "yyyy-mm-dd
hh.mm.ss" format, making it easy to find everything later.

Device syncing

Any time you save an image on your computer or phone, Dropbox will immediately
back it up to your online library. With the desktop app, your Dropbox folder
includes your cloud files and appears on File Explorer for Windows or Finder for
Mac, just like your other folders. You can also access these photos on any web
browser or in the Dropbox mobile app.

Any time you add to, remove from, or edit in this folder, these adjustments will
then update in your Dropbox account and any device connected to it. You can
choose which folders or subfolders to back up certain photos within and which
photos you want available offline.

Adding printed photographs

Considering the many benefits of online photo organizing services, you might now
also want to digitize print photographs and add those to your online library.
Fortunately, that's not as difficult as it may seem. You don't need to find a
scanner to digitize print photos. These days you can do it simply using an
iPhone or Android camera.

The Dropbox photo scanner app lets you easily scan and upload documents in PDF
or PNG file formats and save them directly to your Dropbox. Several helpful
photo editing tools and features for resizing, cropping, and adjusting your
scans are available. Optical Character Recognition (OCR) technology allows you
to search for text within a scanned document.





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