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MICROSOFT 365 COPILOT FOR OFFICE APPS

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Last updated:
May 25, 2023


MICROSOFT 365 COPILOT FOR OFFICE

Microsoft 365 Copilot for Office is an artificial intelligence tool that
integrates with Microsoft 365 products to enhance productivity and creativity.
It streamlines work by automating routine processes and minimizing repetitive
tasks, freeing up resources for more strategic and creative endeavors.

To turn on Copilot, users must select the Copilot icon from the app's ribbon
menu. This will pop up a sidebar that lets users type in their desired action
and receive recommendations from Copilot on achieving their goal. Copilot is
compatible with many Word, Excel, PowerPoint, Outlook, Teams, and other tools.

By integrating Copilot into Microsoft 365 products, users can expect a more
streamlined and effective way of completing tasks. Copilot removes the hassle of
sifting through convoluted email threads or sending repetitive emails by
providing suggested responses and actions, resulting in more effective and
efficient emails. Copilot's integration with Microsoft 365 products creates a
smoother and more compelling user experience, from document creation to
communication and collaboration.

Overall, Microsoft 365 Copilot for Office is essential for anyone looking to
streamline their productivity and enhance their creativity and skills. Its
integration with Microsoft 365 products offers users a natural language
interface powered by the most advanced AI technology, allowing them to do more
in less time. Moreover, users can maximize their use of the Copilot tool with
Microsoft's various subscription plans that come with access to different
services, including the latest updates and features that Copilot uses.

RELATED: Microsoft Copilot Breakdown



 


FEATURES

Microsoft Copilot 365 is a powerful tool incorporating artificial intelligence
to enhance user experience and productivity. It provides various features to
simplify complex and time-consuming tasks, such as document creation,
communication, and collaboration. In this section, we will explore the critical
elements of Copilot and how they can benefit users.

 


EXCEL

Microsoft 365 Copilot is a powerful tool that can assist you in data analysis
and streamline your data-related tasks in Excel. If you're looking to save time
and boost your productivity, here's how you can effectively use Copilot in
Excel:

Formatting Data: Copilot can simplify your data formatting process and be more
efficient in Excel. It can recognize patterns and formats and suggest formatting
options based on your data. You can choose from various recommended designs to
apply to your data instantly.

Creating Graphs: Copilot can assist in the creation of graphs in Excel with
ease. Once you highlight your data, Copilot can recommend the appropriate chart
type, and you can select from a range of templates, styles, and layouts to
customize the look and feel of your graph.

Generating PivotTables: PivotTables can be a time-consuming and complicated
process. However, with Copilot, your PivotTable generation is automated,
reducing your workload and saving time. Copilot will identify the data range to
be used, group and summarize the data by category, and format the report. You
can customize your PivotTable further by adding fields or modifying the layout.

Identifying Trends: Copilot's AI-powered tool can help you identify trends in
Excel. Copilot examines your data, applies statistical analysis, and presents
trend insights. You can use this information to make data-informed decisions.

Summarizing Information: Copilot can quickly summarize complex data in Excel.
Copilot extracts the most critical information from your data and translates it
into easy-to-understand tables or charts. You can choose from a range of output
styles to improve the readability of the summary.

Formula Suggestions: With Copilot, users can quickly find formulas that fit
their data. When a user types a query, Copilot can suggest recipes consistent
with user queries and functions. You can input it into your Excel worksheet to
create an accurate formula.

"What-if" Scenarios: Copilot can assist you in predicting different “what-if”
scenarios that can impact your data. You can add new data to your Excel
worksheet and then ask for predictions on potential trends, looking at different
data types.

Data Correlations: Copilot can search large volumes of data and find
correlations between different data sets. It can identify trends across other
variables and suggest ways to improve your data analysis.

To access Copilot quickly and easily in Excel, click the Copilot icon in the
toolbar. Once clicked, Copilot will pop up and ask you to select the data you
want to work with. From there, Copilot will take the necessary steps to achieve
your desired outcome.

In conclusion, Microsoft 365 Copilot is an essential tool for individuals and
businesses looking to streamline their data analysis tasks in Excel. With its
features, users can quickly format data, create graphs, generate PivotTables,
identify trends, summarize information, and find formulas. By clicking the
Copilot icon in Excel, you can quickly and easily access this feature.

RELATED: How to Get Microsoft 365 Copilot



 


POWERPOINT

Microsoft 365's Copilot is not only limited to Excel and Word, but it also has
excellent features in PowerPoint. With Copilot for PowerPoint, you can quickly
convert Word documents into presentations and vice versa. It can also be used to
create presentations that summarize data from selected Word documents and Excel
spreadsheets.

By clicking on the Copilot icon in PowerPoint, clients can access all the
fantastic features Copilot has to offer. Copilot can also assist in adjusting
text formatting, presentation styles, and animation timing, based on your
prompts and needs.

One of the exciting aspects of using Copilot for PowerPoint is that it offers
natural language instructions. Clients can command Copilot using their voice to
change layouts, rearrange text, time animations, and summarize presentations.

Copilot also has a summary function that can help clients reduce a long
presentation into a shorter one. This function will summarize the presentation's
essential points, and an accompanying speaker note will also be generated for
reference.

In summary, Copilot for PowerPoint is an essential tool to have when creating
new presentations or revising old ones. With its natural language instructions,
clients can easily navigate through the process and save time. Relevant keywords
for Copilot for PowerPoint include presentation creation, natural language
instructions, speaker notes, summary function, and Copilot for Powerpoint.

RELATED: How To Create A Microsoft Support Ticket



 


OUTLOOK

Microsoft Copilot 365 is an excellent tool that can be used in Outlook to help
improve productivity and efficiency in managing emails. With Copilot, users can
easily summarize lengthy email threads, draft emails with varying tones, and
even construct invitations without hassle.

Using Copilot in Outlook is a straightforward process. To start, users need to
connect ChatGPT to Outlook to access the Copilot tab right from their inbox.
Once connected, users can begin utilizing several features that Copilot offers.

One of the essential features of Copilot is the ability to summarize lengthy
email threads quickly. With this feature, users can easily get an overview of
the conversation without the need to read through the entire thread.
Additionally, users with many unread emails can ask for a condensed overview of
all their unread emails using natural language instructions.

Another great feature of Copilot is its ability to draft emails in different
tones. With this feature, users can easily adjust the tone of their email
depending on the recipient's personality or the type of email they are drafting.
Copilot can also suggest different phrases or sentences based on the message's
content, making drafting emails a breeze.

Furthermore, Copilot can help construct invitations without any hassle. Users
can ask Copilot to create an invitation for a meeting or appointment, and it
will automatically draft it, saving the user a lot of time.

In addition, Copilot can also help in replying to emails. Users can ask Copilot
to write a response on their behalf, and it will generate a well-written and
appropriate response. This feature is particularly useful when users are busy
and don't have time to respond to an email or when they are unsure about what to
write.

In conclusion, Copilot is an essential tool for anyone who wants to improve
their productivity and efficiency in managing emails. With its powerful
features, including drafting emails, summarizing lengthy email threads,
constructing invitations, and even writing responses, Copilot can help users
manage their emails with ease. Including relevant keywords such as drafting
emails, summarizing lengthy email threads, constructing invitations,
productivity, and efficiency will significantly help in improving a user's SEO
ranking.

RELATED: Top Benefits Of Dynamics 365



 


TEAMS

Microsoft Copilot 365's AI-powered tool has already proven its worth in
simplifying email management, and now, it can be used to improve meeting
efficiency through its integration with Microsoft Teams.

In Teams, Copilot can generate meeting summaries that highlight key decisions,
actions, and themes discussed. This feature is especially useful for team
members who were not present during the meeting or those who want to refresh
their memory quickly. Moreover, Copilot can transcribe meetings, ensuring that
users can refer to the transcript and get a detailed understanding of the
conversation at any time.

Another benefit of using Copilot in Teams is its ability to provide debriefs.
After the meeting, users can ask Copilot to summarize the outcomes and assign
tasks to team members. This feature helps to ensure that everyone is accountable
and on the same page, leading to increased productivity.

In addition, Copilot can identify the benefits and drawbacks of a meeting by
analyzing its content. This analysis can help users ensure that future meetings
only focus on necessary themes and complete tasks assigned in previous meetings.
The feature also improves the overall productivity of the team, allowing them to
make informed decisions and assign accurate tasks to members.

In conclusion, the integration of Copilot with Microsoft Teams is a powerful
tool that greatly enhances meeting efficiency and productivity. By generating
summaries, transcribing, debriefing, and analyzing meetings, Copilot helps users
identify key decisions and tasks, leading to better communication and overall
team performance.

RELATED: What Is Microsoft Power Apps



 


BUSINESS CHAT

Microsoft 365 Copilot has several features that help increase productivity and
efficiency. One such feature is Business Chat, which allows users to communicate
and collaborate more effectively with their colleagues.

Business Chat in Copilot works by connecting to Microsoft Graph, which gives it
access to data and apps such as emails, calendars, and contacts. This connection
allows Business Chat to perform tasks that were previously impossible,
streamlining work processes and saving users a lot of time.

For example, Business Chat can pull together key information from several
applications to generate status updates, meeting requests, and vital chat
threads. Users can easily track their colleagues' progress on specific tasks and
receive real-time updates on project statuses. This feature eliminates the need
for multiple emails and follow-up messages, and allows users to focus on
essential tasks at hand.

Furthermore, Business Chat can enable users to schedule meetings and create
appointments directly from the chat interface, eliminating the need to switch
between applications and accomplish the task with ease. They can also use it to
quickly connect with their colleagues for instant conversations or follow-ups on
projects.

In conclusion, Business Chat in Microsoft 365 Copilot is an essential tool
designed to make work processes more efficient and less stressful. By leveraging
Microsoft Graph, it enables access to data and applications, allowing users to
streamline communication, generate instant status updates, meeting requests, and
vital chat threads. This feature optimizes productivity, clarifies
communication, and ensures the seamless collaboration of team members.

RELATED: What Is Power Automate In 2023?


ONENOTE

The OneNote feature of Microsoft 365 Copilot is an essential tool for users who
want to draft plans, generate ideas, create lists, and organize information with
ease. With the help of this feature, users can quickly jot down their thoughts,
ideas, or plans in a digital notebook, allowing them to access their notes from
anywhere with an internet connection.

OneNote is an incredibly versatile feature that offers several templates, such
as a daily planner, research notebook, and bullet journal. These templates can
help users organize their ideas and information efficiently, saving them time
and effort.

Moreover, OneNote uses prompts to help users effectively organize their thoughts
and ideas. These prompts suggest relevant topics or points based on the user's
notes and previous searches, making it easier to create new notes or find
information in old ones. This feature speeds up the note-taking process,
eliminates the need to sift through copious amounts of data to find what the
user needs.

Additionally, the OneNote feature of Microsoft 365 Copilot allows users to
collaborate on notes with other individuals, making it easier to share ideas,
delegate tasks, and generate better ideas. The collaborative effort on notes
helps increase productivity, improve communication, and build a sense of
community among team members.

To sum up, the OneNote feature of Microsoft 365 Copilot provides users with the
necessary tools to draft plans, generate ideas, create lists, and organize
information quickly and efficiently. With the additional feature of prompts,
users can easily find what they need without wasting time. The collaborative
effort of OneNote also allows for more effective communication and teamwork.

RELATED: Microsoft Dynamics 365 Migrations



 


VIVA LEARNING

Microsoft 365's new Viva Learning feature is a powerful tool that aims to
provide users with a personalized learning journey. One of its standout features
is its natural language chat interface, which allows users to design their own
learning paths, discover relevant resources, and schedule training sessions all
within a seamlessly integrated platform.

With Viva Learning, users can easily locate the resources they need to improve
their skills and increase productivity. The feature's natural language interface
enables users to search for specific topics, access tailored content
suggestions, and ask questions using conversational language that gets them the
most relevant resources quickly and easily.

In a world where learning is increasingly important for professional
development, Viva Learning ensures that no one is left behind. It caters to all
levels of proficiency and caters to different types of learners, ensuring that
everyone can gain a deep understanding of the topics they need to master.

Viva Learning also offers training sessions for users, making it the perfect
tool for both individuals and organizations looking to improve their
productivity. By providing users with easy access to top-tier training
resources, Viva Learning empowers them to be more effective in their roles, no
matter what their industry or background.

Ultimately, Microsoft 365's Viva Learning feature is an essential tool for
anyone looking to design their own learning journey, access relevant resources,
and gain the skills they need to achieve their goals. With its conversational
interface, personalized learning paths, and seamless integration with other
Microsoft 365 apps, it is a game-changer that aims to streamline the learning
process and improve the user experience for Microsoft 365's millions of
subscribers.




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