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Blog / Event Tips


5 WAYS SIGN UPS MAKE THE SCHOOL YEAR EASIER

Posted by Steven Borders







The beginning of the school year can be a busy time. Whether you are a parent,
teacher or school administrator, ramping up for another year is no easy task.
There are needs for volunteers, meetings to schedule, events to plan and so much
more.

Fortunately, online sign ups help relieve stress by simplifying and automating
so much of the scheduling and planning. Here are five ways that online sign ups
can make this year your best school planning and organizing experience ever! 


EASIER VOLUNTEER RECRUITING

It’s hard to find volunteers. Sometimes people want to help but with so much
going on and so many sign up opportunities, how will people ever know about your
volunteer needs?

Picture this: An online sign up page that communicates all your needs and the
time slots for volunteers to sign up. Post online sign ups on the school
website, in an email, or in any application where you want to paste the sign up
link. There are multiple ways to promote your volunteer opportunities to boost
volunteer recruitment.




FASTER APPOINTMENT SCHEDULING

Whether you are scheduling parent teacher conferences or weekly classroom
readers, online sign ups make it easy to recruit and keep track of appointments
and volunteer assignments throughout the year.

When you create your sign up, you can automatically generate all your dates and
times and assign them to one or more slots. With our hide dates feature, you can
hide past dates and/or dates that are further in the future to keep your sign up
current. Need to schedule a video call for your appointments? We offer a Zoom
integration or the ability to include links for the video call.




NO MORE PAPER SIGN UPS

As our world moves increasingly to paperless options, online sign ups provide an
environmentally friendly option for organizing groups and events. It’s also a
lot easier to stay organized with digital tools than with keeping track of paper
or spreadsheets when it comes to school and classroom organizing.

Online sign ups allow participants to easily reschedule or swap their volunteer
slot with others on the sign up. Parents and volunteers can refer to the sign up
to view the items they signed up for at any time. Even easier than paper, you
can share the sign up in an email or post on a website which beats passing
around a sign up sheet. Plus, sign ups can be duplicated to share with other
teachers, or you can transfer ownership of a particular sign up if you need
someone else to manage it.




AUTOMATIC REMINDERS

It’s never fun having to remember who is scheduled for various roles and
emailing them to remind them about it. Fortunately, our online sign ups can
automatically send reminder emails or texts to sign up participants. You can
choose to have the reminder sent 1-14 days in advance.

With our custom reminder feature, you create custom messages to specify
additional notes in your reminder message. Need to remind volunteers to bring a
form or item when they show up? Be sure to include the message in your custom
reminder.




SIMPLE DONATION AND SUPPLY COLLECTION

Back to school means it’s time for classroom wish lists. With an online sign up,
it’s easy to list out your classroom needs and limit the quantity of items.

This way, you don’t get 30 bottles of hand sanitizer when you really need more
packs of crayons. Parents can easily sign up for items to prevent too many
people from donating the same items. Plus, you can hide names to keep everything
anonymous and protect the privacy of anyone who may not be able to donate.



Online sign ups help streamline school coordination and communication! Learn
additional ways for schools to use online sign ups throughout the year. Before
you know it, everyone in the school will be using SignUpGenius.

Create a Sign Up



Related Articles

50 Career Day Ideas and Activities



Fundraising Event Planning Checklist








Recent Blog Articles

4 Easy Ways for Schools to Simplify Payment Collection


4 Tips to Start a Successful School Year


How to Coordinate a Picnic with a Sign Up




Recent Blog Articles

4 Easy Ways for Schools to Simplify Payment Collection

Read More


4 Tips to Start a Successful School Year

Read More


How to Coordinate a Picnic with a Sign Up

Read More




Related Articles
50 Career Day Ideas and Activities

Read More


Fundraising Event Planning Checklist

Read More




I can not tell you enough the excitement at our school over this new way to
sign-up for all our events!!!! It has been THE talk of the new school year.
Parents are so excited that with each new sign-up the parents are literally
scrambling to find an open slot to volunteer!!! AMAZING!

Tammy Gatlin- Spring, TX






Blog / Event Tips


5 WAYS SIGN UPS MAKE THE SCHOOL YEAR EASIER

The beginning of the school year can be a busy time. Whether you are a parent,
teacher or school administrator, ramping up for another year is no easy task.
There are needs for volunteers, meetings to schedule, events to plan and so much
more.

Fortunately, online sign ups help relieve stress by simplifying and automating
so much of the scheduling and planning. Here are five ways that online sign ups
can make this year your best school planning and organizing experience ever! 




EASIER VOLUNTEER RECRUITING

It’s hard to find volunteers. Sometimes people want to help but with so much
going on and so many sign up opportunities, how will people ever know about your
volunteer needs?



Picture this: An online sign up page that communicates all your needs and the
time slots for volunteers to sign up. Post online sign ups on the school
website, in an email, or in any application where you want to paste the sign up
link. There are multiple ways to promote your volunteer opportunities to boost
volunteer recruitment.






FASTER APPOINTMENT SCHEDULING

Whether you are scheduling parent teacher conferences or weekly classroom
readers, online sign ups make it easy to recruit and keep track of appointments
and volunteer assignments throughout the year.



When you create your sign up, you can automatically generate all your dates and
times and assign them to one or more slots. With our hide dates feature, you can
hide past dates and/or dates that are further in the future to keep your sign up
current. Need to schedule a video call for your appointments? We offer a Zoom
integration or the ability to include links for the video call.






NO MORE PAPER SIGN UPS

As our world moves increasingly to paperless options, online sign ups provide an
environmentally friendly option for organizing groups and events. It’s also a
lot easier to stay organized with digital tools than with keeping track of paper
or spreadsheets when it comes to school and classroom organizing.



Online sign ups allow participants to easily reschedule or swap their volunteer
slot with others on the sign up. Parents and volunteers can refer to the sign up
to view the items they signed up for at any time. Even easier than paper, you
can share the sign up in an email or post on a website which beats passing
around a sign up sheet. Plus, sign ups can be duplicated to share with other
teachers, or you can transfer ownership of a particular sign up if you need
someone else to manage it.






AUTOMATIC REMINDERS

It’s never fun having to remember who is scheduled for various roles and
emailing them to remind them about it. Fortunately, our online sign ups can
automatically send reminder emails or texts to sign up participants. You can
choose to have the reminder sent 1-14 days in advance.



With our custom reminder feature, you create custom messages to specify
additional notes in your reminder message. Need to remind volunteers to bring a
form or item when they show up? Be sure to include the message in your custom
reminder.






SIMPLE DONATION AND SUPPLY COLLECTION

Back to school means it’s time for classroom wish lists. With an online sign up,
it’s easy to list out your classroom needs and limit the quantity of items.



This way, you don’t get 30 bottles of hand sanitizer when you really need more
packs of crayons. Parents can easily sign up for items to prevent too many
people from donating the same items. Plus, you can hide names to keep everything
anonymous and protect the privacy of anyone who may not be able to donate.



Online sign ups help streamline school coordination and communication! Learn
additional ways for schools to use online sign ups throughout the year. Before
you know it, everyone in the school will be using SignUpGenius.



Create a Sign Up



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