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 1. Home Page
 2. Products
 3. Email Signatures 365




WORLD'S #1 MICROSOFT 365 EMAIL SIGNATURE MANAGEMENT SOFTWARE

CodeTwo
Email Signatures 365

 * The only email signature solution certified by Microsoft »
 * Highly recommended by IT pros »
 * Featured by Microsoft »

Trusted by 110k+ companies worldwide for seamless Microsoft 365 integration,
intuitive UI and exceptional 24h Tech Support.

Free trial

(14-day trial; no credit card)

Buy

Already a user? Sign in


 * Get started

Overview

 * Overview
 * Features
 * How it works
 * Ways to use
 * Ratings
 * Videos
 * FAQ
 * Prices
 * Manual
 * Get started




CODETWO EMAIL SIGNATURES FOR MICROSOFT 365 AND OFFICE 365

Create and manage email signatures, legal disclaimers, automatic replies and
marketing campaigns for all users in your Microsoft 365 organization. CodeTwo
Email Signatures 365 is a cloud service that works with all email apps and
devices, including Windows, Mac, mobiles and tablets.

Centrally managed
email signatures

All email apps
and devices supported

World's best HTML
signature template editor

Logos, banners
and social media buttons

Azure AD
and user photo support

Signatures in replies
and forwards

Graphics embedded
in email

Manage auto replies & out of office messages for all your users. More...

Manage email signatures & branding for your entire organization directly from a
browser. More...

Automatically add signatures to emails sent from any email app or device.
More...

Customize built-in templates or design signatures & disclaimers from scratch. No
HTML skills needed. More...

Create fully branded email signatures to boost sales. Add social icons for easy
customer interaction. More...

User information, contact details and photos are automatically included and are
always up to date. More...

Signatures are always where they should be in email conversations. No more
stacking at the bottom. More...

All graphics can be embedded in emails. No more clicking Download Pictures in
Outlook. More...

Schedule automatic email marketing campaigns & measure customer satisfaction
using email signatures. More...

It's the highest rated signature software on the market, with an award-winning
support team. More...

World’s only signature solution certified by Microsoft and developed in
compliance with ISO 27001 & 27018. More...

CodeTwo integrates seamlessly with your Microsoft 365 and comes with an
intuitive web UI. More...

Assign users or teams who can design and manage signatures and let your IT team
focus on other tasks. More...

Insert signatures as you type an email in Outlook or preview signatures that
will be added in the cloud. More...

Manage auto replies & out of office messages for all your users. More...

Manage email signatures & branding for your entire organization directly from a
browser. More...

Automatically add signatures to emails sent from any email app or device.
More...

Customize built-in templates or design signatures & disclaimers from scratch. No
HTML skills needed. More...

Create fully branded email signatures to boost sales. Add social icons for easy
customer interaction. More...

User information, contact details and photos are automatically included and are
always up to date. More...

Signatures are always where they should be in email conversations. No more
stacking at the bottom. More...

All graphics can be embedded in emails. No more clicking Download Pictures in
Outlook. More...

Schedule automatic email marketing campaigns & measure customer satisfaction
using email signatures. More...

It's the highest rated signature software on the market, with an award-winning
support team. More...

World’s only signature solution certified by Microsoft and developed in
compliance with ISO 27001 & 27018. More...

CodeTwo integrates seamlessly with your Microsoft 365 and comes with an
intuitive web UI. More...

Assign users or teams who can design and manage signatures and let your IT team
focus on other tasks. More...

Insert signatures as you type an email in Outlook or preview signatures that
will be added in the cloud. More...

Manage auto replies & out of office messages for all your users. More...

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Email marketing, analytics,
one-click-surveys

Top rated by users
& experts

Advanced security
and data protection

Easy to deploy
and use

Delegation of
management rights

See signatures as you type
and in Sent Items

Bonus feature:
automatic replies


OUR CUSTOMERS:



See it in action


MANAGE ORGANIZATION-WIDE EMAIL SIGNATURES IN MICROSOFT 365 WITH CODETWO

With our cloud service, you don’t have to be an IT expert to quickly set up
email signatures, legal disclaimers, automatic replies and email marketing
campaigns for your entire organization.




CENTRALLY MANAGED EMAIL SIGNATURES AND AUTOMATIC REPLIES

Manage Microsoft 365 (Office 365) signatures and disclaimers from a web browser
with our cloud-based software. Use a mode that best fits your organization: add
signatures in the cloud (after emails are sent), directly in Outlook as users
type, or both. Learn more…

Create company-wide auto replies, out of office messages & canned responses with
links, graphics, personalized signatures and smart scheduling. CodeTwo Email
Signatures 365 is the only signature solution that lets you centrally manage
auto-reply messages. Learn more…


COMPLETE CONTROL OF OFFICE 365 EMAIL SIGNATURES

Automate signatures and auto replies: add different signatures to internal and
external messages, selected senders, recipients or language groups. Use
Microsoft 365 user properties and attributes (like department or job title) or
keywords in email body/subject to trigger specific signatures. CodeTwo Email
Signatures 365 is the most powerful and scalable signature manager. Learn more…




SIGNATURES ADDED DIRECTLY IN OUTLOOK WHEN YOU COMPOSE AN EMAIL

Give users more control over their email signatures with client-side signature
mode that adds signatures directly to Outlook as you type. This mode uses a
modern Web Add-in for Outlook that was co-engineered with Microsoft (world’s
first signature Web Add-in for Outlook desktop & OWA) and requires no end-user
installation - it’s deployed from the Microsoft 365 admin center. The add-in
lets people in your organization choose which signature template to add when
they compose emails in Outlook for Windows, Outlook for Mac and OWA. Client-side
signatures fully support S/MIME signed and encrypted messages. Learn more…




ALL EMAIL CLIENTS AND MOBILE DEVICES SUPPORTED

There are absolutely no limitations when it comes to email clients. The program
can insert email signatures into messages sent from literally any mobile
device. Learn more...

Want to see real life examples? Check out Microsoft Customer Stories...






WORLD’S BEST HTML SIGNATURE TEMPLATE EDITOR

The web HTML editor provides a what-you-see-is-what-you-get (WYSIWYG) experience
and gives you market’s best flexibility to design a signature template in any
layout that suits your needs. It also comes with dozens of professional,
predesigned templates that you can adapt and go live with very quickly and
easily. No HTML skills needed. Learn more…






LOGOS, BANNERS AND SOCIAL MEDIA BUTTONS IN SIGNATURES

Images, banners, social media buttons and other graphics are fully supported by
our email signature software, and you can use them freely in your email
signature templates. Not only this makes your emails look more professional, but
also opens up new possibilities as far as email marketing is concerned. Learn
more...






AZURE AD SUPPORT

Use placeholders to personalize email signatures with user contact details and
company information from your Azure Active Directory. Our software automatically
caches Azure AD user attributes every 20 minutes (even 36x more often than
competing solutions), making sure your signatures & auto replies are always up
to date. You can easily manage all attributes centrally, add custom CodeTwo
attributes, or allow end users to update their contact details on their
own. Learn more...

Conditional placeholders can be used to add custom email signature elements
(text, images, and more) for specific users and groups or insert generic
information when users’ Azure AD attributes are missing. Learn more...


MICROSOFT 365 USER PHOTOS IN SIGNATURES

With our Microsoft 365 signature manager, you can include Microsoft 365 users'
photos as part of email signatures. Learn more...




SIGNATURES IN REPLIES AND FORWARDS

Our advanced email signature positioning system adds email signatures to replies
and forwards as you see fit – not only at the bottom of the entire email
conversation. Learn more...


GRAPHICS EMBEDDED IN EMAIL

The program lets you embed graphical parts of your signature in email. This
means that the recipient will always see a fully branded signature on every
device, and without having to click “Download pictures”. No more red Xs and
paperclip icons. Learn more...




USE EMAIL SIGNATURES FOR MARKETING AND TRACK THE RESULTS

Transform your emails into a powerful digital marketing tool. You can also use
URL tagging to track the results of your campaigns in web analytics platforms,
e.g. in Google Analytics. Learn more...


ONE-CLICK CSAT SURVEYS

It is possible to automatically add personalized one-click customer satisfaction
surveys to your email signatures – no matter what devices are used. This feature
lets you precisely measure and analyze your customers’ satisfaction, react
accordingly and reward your team. Learn more...




ORGANIZATION-WIDE AUTOMATIC REPLIES

Create fully branded auto replies & out of office messages and manage them
centrally for all users in your Microsoft 365 organization. Enhance them with
links, company logo, marketing banners and personalized email signatures &
schedule auto-reply messages to be sent automatically on a recurring basis or
during specific time periods only. Learn more...




DEVELOPED AND SUPPLIED IN ACCORDANCE WITH ISO 27001 & 27018

CodeTwo Email Signatures 365 is developed in compliance with CodeTwo’s ISO/IEC
27001 and ISO/IEC 27018 certification, and by following the privacy by design
and privacy by default approaches. This and the fact that our cloud service is
the only signature solution that successfully completed the Microsoft 365
Certification ensures comprehensive information security and personal data
protection at all times.
Learn more on our ISO Compliance Center...

Furthermore, our secure relay technology reroutes your emails through CodeTwo
services hosted on Microsoft Azure that meets the same information security
standards. Your emails never leave Microsoft datacenters during the process, and
the operation is invisible to both the sender and the recipient.
Learn more…


COMPLIANCE

Stay compliant with legal regulations
Automated email signatures will help you stay compliant with various legal
regulations and directives like GDPR, CASL, The Companies Regulations, Business
and Professions Code, etc.
Learn more…


18 datacenters in multiple regions worldwide
Your data (i.e. settings and AD cache) can be kept in an Azure region of your
choice with a guarantee it will not be transferred anywhere else. We do not
store your emails or anything else.
Learn more…


BEST SUPPORT AND CUSTOMER EXPERIENCE

Our technicians have been working with CodeTwo Email Signatures 365 and the
technology behind it for years and know them like the back of their hand. They
also stay in close contact with all our software developers to provide the best
service possible, available 24/5 via phone or email. The quick response time of
our Customer Success team and exceptionally high customer satisfaction level
(currently over 97%) contributed to our email signature software being awarded
by Microsoft for exceptional customer experience & technical support. Learn
more...




THE MOST SECURE EMAIL SIGNATURE SOLUTION

Your emails are not stored or read by anyone. We are using several security
mechanisms implemented at the core of our solution (including OAuth 2.0, TLS
encryption, MFA) to safeguard your Office 365 credentials and the entire mail
processing flow – the entire process has been certified by Microsoft and is
periodically reviewed & pen-tested by Microsoft’s security specialists. Our
services are also integrated with our 4-layer security system and covered by
24/7 back-end support & monitoring to guarantee world’s best reliability and
data security. CodeTwo is also GDPR, CCPA, HIPAA and PCI compliant and regularly
audited.

Learn more

In addition, our email signature solution comes with a free 1-year subscription
for our Office 365 Backup tool.
Learn more about the offer…


MORE FEATURES:

SUPER-FAST DEPLOYMENT & INSTANT UPDATES

SUPER-FAST DEPLOYMENT & INSTANT UPDATES

The deployment process is fully automated and based on wizards. Just authorize
them with your Microsoft 365 global admin credentials and you’ll be ready to
create your first email signature in no time. Any changes or updates you make to
your signatures are published instantly. We provide full technical support, even
during the trial period. Learn more…

DELEGATION OF SIGNATURE MANAGEMENT RIGHTS

DELEGATION OF SIGNATURE MANAGEMENT RIGHTS

Delegate email signature creation and management tasks to individual users or
teams in your organization and relieve your admins from non-essential
administrative tasks. No need to assign any Microsoft 365 admin roles.
Learn more…

EMAIL SIGNATURES IN SENT ITEMS

EMAIL SIGNATURES IN SENT ITEMS

Signatures added to emails in the cloud can be viewed by your users in their
Sent Items folders, on every device. Our Sent Items Update feature can also help
you ensure compliance with legal regulations and data retention requirements.
Learn more…

AUTOMATE EMAIL MARKETING CAMPAIGNS

AUTOMATE EMAIL MARKETING CAMPAIGNS

Plan email marketing campaigns ahead by using the Scheduler. This way every
email marketing campaign you scheduled in the application will run automatically
when the right time comes. Learn more…

VIEW SIGNATURES WHILE COMPOSING AN EMAIL

VIEW SIGNATURES WHILE COMPOSING AN EMAIL

Our users can see CodeTwo signatures while composing an email. This works within
Outlook, Outlook for Mac and Outlook on the web (OWA). We are the first vendor
in the world that added preview functionality for server-side signatures.
Learn more…

DIFFERENT SIGNATURES IN NEW AND SUBSEQUENT EMAILS

DIFFERENT SIGNATURES IN NEW AND SUBSEQUENT EMAILS

You can configure the program to add an advanced email signature (with full
contact details, a company logo, and marketing banners) to new messages and a
simple signature, with only basic contact information, to any other message you
send in the same email conversation. Learn more…

VIRTUAL MEETINGS AND MEETING SCHEDULING MADE EASY

VIRTUAL MEETINGS AND MEETING SCHEDULING MADE EASY

CodeTwo Email Signatures 365 lets you easily insert a link to a direct
meeting/call (e.g. via Microsoft Teams) or a meeting scheduling service (such as
Calendly) into your email. This can help you simplify contact with
customers. Learn more…

SIGNATURES ARE JUST THE BEGINNING

SIGNATURES ARE JUST THE BEGINNING

Email signatures are more than just an email sign-off. They can improve your
business communication, increase brand recognition, bring traffic to your
website, and even be used as canned responses. Learn more…


16 YEARS OF EXPERIENCE

CodeTwo Email Signatures 365 is a cloud equivalent of our acclaimed email
signature manager for on-premises Exchange Server, CodeTwo Exchange Rules. The
experience and feedback we have gathered from over 110,000 organizations
(including Fortune 500 companies) over the past 16 years drove the development
process for the new tool. Learn more…






GET STARTED!

Go ahead and try the world-leading cloud email signature service for free for
14-days with full customer support. No strings attached.

If you are considering using our email signature software, but your mailboxes
are still on-premises, we can help you with the migration, too.

Free trial
Buy


16 YEARS OF EXPERIENCE

CodeTwo Email Signatures for Office 365 is a cloud equivalent of our acclaimed
email signature manager for on-premises Exchange Server, CodeTwo Exchange Rules.
The experience and feedback we have gathered from over 110,000 organizations
(including Fortune 500 companies) over the past 16 years drove the development
process for the new tool. Learn more...

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