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LEVEL UP YOUR GAME: 4 WAYS TO ENSURE SUCCESS WITH BUSINESS PROCESS MANAGEMENT

 * BPM



It’s easy to take business processes for granted. Like breathing, these
seemingly involuntary day-to-day tasks can feel so ordinary that we forget just
how critical they are. Companies of all sizes, from two-person startups to
Fortune 500 juggernauts, need business processes to survive.

The particulars of these processes vary from organization to organization (and
sometimes department to department), but they all share a common thread: They
act as the oil that keeps the gears of business effectiveness and efficiency
running smoothly.

Which begs the question: If these processes are working as they should, does it
matter if no one really notices them? In actuality, as work evolves, so, too,
should the underpinnings of a company. For these vital elements to keep
pace, business process optimization should be a priority.

WHY YOU MAY NEED A BUSINESS PROCESS OVERHAUL

Too many companies just accept that everything is running optimally without any
supporting evidence. If they were to sit down and examine their current
operating models, they might find that they don’t quite live up to the visions
in their heads.

Let’s look at a few main reasons an organization would want to overhaul its
business processes.

• Identifying Inefficiencies: Many processes seem simple in theory but are
complex in execution — and that leaves the door open for inefficiency. For
example, something like Purchase to Pay (P2P) has several moving parts, and poor
performance in even one area can cost a company millions.

• Keeping Pace With Technology: Even before the pandemic forced many businesses
to completely rethink their operational models, technology was causing
disruption on a regular basis. Organizations should consider how innovative new
solutions can streamline their business process management to stay competitive.

• Ensuring Compliance: Although a company might have initially set up its
operational model to comply with industry guidelines, that doesn’t mean that
every process is still up to code. Even if laws remain the same, organizations
grow and business models evolve, which will naturally lead to new compliance
concerns that must be addressed.

Any of those issues sparks the need for business process redesign. That said, to
successfully implement a business process overhaul, you’ll need to implement an
effective business process management strategy.

4 WAYS TO ENSURE YOUR BUSINESS PROCESS OVERHAUL SUCCEEDS

Here are four steps to help you easily integrate your business process
redesign into your current operations.

1. Find out what your processes look like. Perform a complete examination of
your current operating procedures. Modern business process management tools can
help you do this through process mining. Process mining applies algorithms to
your data, showing you exactly how current processes exist and flow throughout
your entire organization, or your as-is model.

2. Visualize your workflow. Once you have information detailing how processes
move through your company, you need to make those findings more understandable
to your business users. Freeform design helps depict workflow in a more
digestible way.

3. Monitor the process. Watch your processes in action to better understand how
each part impacts the whole. Monitor your workflow to see the impact of
non-conformance on throughput time and to identify which steps cause bottlenecks
along the way.

4. Simplify your redesign. The more complex a process is, the more chances there
are for some aspect of your business process management and overhaul to go
wrong. Use the data from your transactional systems to automatically visualize
your processes, like how you visualized your workflow.

Business processes have the power to drag your organization down or help it
reach new heights. By reexamining your current processes and using a modern
management approach to your business process overhaul, you can ensure that your
business operates at optimal levels and is ready to overtake the competition.

Are you ready to take your digital transformation project to the next
level? Contact us!


TAGS
bpm
business process overhaul
business process optimization
business process management to stay competitive
business process redesign


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ABOUT MAVIM

Mavim is a global software solution provider specialized in business
transformation and process management.


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