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 * Case Studies
 * Anglia Ruskin University selects bluesource & Transvault for Microsoft 365
   migration


ANGLIA RUSKIN UNIVERSITY SELECTS BLUESOURCE & TRANSVAULT FOR MICROSOFT 365
MIGRATION

Enterprise Vault to Microsoft 365 Email Archive Migration

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Anglia Ruskin University (ARU) is an innovative global university with students
from 185 countries. ARU has been named as one of the top 350 institutions in the
world in The Times Higher Education World University Rankings 2021 – and one of
the top 40 universities in the UK.

Customer Anglia Ruskin University Partner bluesource Source Enterprise Vault
Target Microsoft 365 Solution Transvault Migrator

> We felt confident that bluesource had the relevant knowledge and expertise of
> the Transvault tooling and felt comfortable with their ability to migrate the
> data for us.
> 
> Simon Harvey Senior Cloud Systems Engineer Anglia Ruskin University


THE PROJECT BACKGROUND

As part of its broader Digital Strategy ARU made the decision to migrate to
Office 365.  The migration was complicated as its data was residing in
Enterprise Vault (EV).

Whilst EV is a good archiving system, it does not support mailboxes that are
hosted in Office 365, and so its core archiving functionality would no longer be
available after the migration. ARU looked at the option of migrating EV archived
data using EV native tools.

Due to the way EV works, it was also thought that the migration would need to
consist of two core activities:

 * Extraction of EV archives into relevant PST files
 * Ingestion of the PST files into the Office 365 mailboxes

ARU had some challenges with the native tools approach:

 * The migration would not be end-to-end
 * The reporting is very limited with native EV tools
 * The extraction does not provide ability to bypass failed items
 * The extraction used the same processes used by the end users when accessing
   EV archived data and as a result there can be a drop in the application
   performance

The final complication was concerning EV shortcuts, as migrating mailboxes with
EV shortcuts would not work.

The Migration Solution

ARU contacted bluesource for their assistance with the challenge that was facing
the University. After careful and considered planning, bluesource were able to
provide a managed archive migration service using Transvault Migrator that
addressed all ARU’s concerns including but not limited to:

 * Migrating the EV archived data first
 * Scanning for EV shortcuts and removing them from the mailboxes post migration
 * Maintaining message fidelity based on the MAPI properties on the shortcuts
 * Ensuring the users were not adversely impacted

The managed migration service included a series of workshops to understand the
requirements and ARUs environment.  Transvault Migrator, was then deployed to
help discover the EV data, and help migrate the EV archived data into Office
365.

Find out more about our migrations for the education sector.

Why bluesource & Transvault?

During the initial consultation meeting, bluesource provided a comprehensive
overview of the migration process, gave detailed explanations of the options
available to ARU and were able to answer any questions ARU had. This was
followed up by the production of a detailed planning and design document.

Simon Harvey – Senior Cloud Systems Engineer, ARU said “We felt confident that
bluesource had the relevant knowledge and expertise of the Transvault tooling
and felt comfortable with their ability to migrate the data for us.”

“Within a very short space of time we realised that we could leave the team to
manage the data migration on our behalf and felt we could trust them to alert us
of any issues they encountered that they felt we should be aware of.” Simon
Harvey added.

Simon Harvey continued, “We found the communication with the team was excellent.
All queries and requests were responded to and dealt with in a timely manner.
bluesource were very flexible and were always happy to alter migration
schedules, even though sometimes they were at short notice.”

“We had a few of setbacks (primarily due to issues with Exchange online) and
bluesource worked hard to keep us on schedule and gave us realistic (and what
turned out to be accurate) timescales for when they anticipated getting back on
track for the next batch of migrations.” Said Simon Harvey

> We found the communication with the team was excellent. All queries and
> requests were responded to and dealt with in a timely manner.
> 
> Simon Harvey Senior Cloud Systems Engineer Anglia Ruskin University


ABOUT BLUESOURCE

bluesource has over 20 years of experience helping organisations better protect,
govern, move and manage their data. We have an enviable client list of customers
who see business benefit from investing in their data systems, tools and
processes.

We pride ourselves on our service quality which is why many of our customers
have been with us for several years.

We do all this together with our strategic partners who provide the class
leading technologies underpinning our solutions.

 

As a leading European Partner of Transvault, we’ve been working with bluesource
for over ten years and together we’ve delivered over 170 successful migrations.
Find out more about bluesource’s migration service


DO YOU HAVE A MIGRATION PROJECT?

Get a quote today.

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