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Blog / Event Tips


4 WAYS ONLINE SIGN UPS SIMPLIFY VOLUNTEER SCHEDULING

Posted by Celine Ives







One thing that all volunteer coordinators have in common is the need for a fully
stocked tool belt when it comes to organization. Good thing for all the handyman
organizers out there, we’ve got our hard hats on and are ready to show you the
ropes! Take a look at some of the sign up tools that you can have at the ready
to help you coordinate logistics and simplify the volunteering process.


CREATE A CUSTOM PAGE

Start by creating a custom portal page that generates a centralized location for
your sign ups to live, while also allowing you to market all your events to your
volunteers. This comes in handy when you have multiple sign ups that have
different locations, times or events and you want to get the word out about all
your projects.



To polish off your newly crafted portal page, you can customize your sign up
link to generate a short, straightforward link that is easy for your volunteers
to remember. You can also match the name of your URL to the event name or your
organization name, which helps create a flawless experience as volunteers
navigate between event information.

Genius Tip: Check out our other Enterprise-level features to see all the best
options for your sign up tools laid out in front of you.


INTEGRATE YOUR SIGN UPS ON YOUR SITE

If you want to construct a different path for volunteers to find your sign up,
we’ve got some extra gear for you to choose from. Consider stocking your
inventory with embedded sign ups to seamlessly integrate sign ups with your
website. When you embed a sign up with your site, you initiate easy volunteer
sign up access by eliminating the need for multiple sites to manage your event.



Go even further by removing SignUpGenius branding in the Settings area of your
account. We provide you with the foundation, but when you remove branding you
can customize the look and feel of your sign up so that it blends in flawlessly
with your site.




SET UP AUTOMATIC REMINDERS

With the craziness that life can bring, it can be easy for volunteers to mix up
some of the details of what they signed up for. As you have probably suspected
by now, we have a tool for that!

You can set automated email reminders for your sign ups that refresh volunteers’
memories with information on where they report to, which slot they signed up for
and what time they are working. For Gold and Platinum subscribers, these emails
will be sent out when you schedule them, so you can line up reminders leading up
to the event to keep the details top of mind.

If you need to remind participants to wear comfortable shoes, fill out a form or
bring a snack, creating custom notification and reminder emails is our tool of
choice to tackle anything specific to your event. See this quick video for how
to set it up.



Genius Tip: To eliminate confusion, you can also lock slots and hide past and
future dates on your sign ups. By locking slots, you can secure volunteer
logistics so that nobody can alter or edit slots after a certain time. Hiding
past and future dates shows only the current sign up opportunities, streamlining
the page and preventing people from signing up for the wrong slot.


GATHER NECESSARY INFORMATION AND EXPORT REPORTS

Show up to your event prepared by gathering all the information you need from
volunteers beforehand through your sign up. If you need participants to fill out
a waiver or coordinate registrations, you can build a custom form directly into
your sign up by creating custom questions.



Now you can start hammering away at organizing your paperwork, and volunteers
can get to work right when they arrive! You can include even more direction such
as volunteer instructions or role descriptions by attaching documents for
participants to look to if they have questions.

If you want to export a report with participant responses, you can finish off
stocking your tool supplies with our reporting feature. Gold and Platinum
subscribers can also track volunteer hours within the Reports area.

Whether your organization is a nonprofit, school, church or business, you will
be fully prepared to take on the heavy lifting and craftsmanship needed to
simplify volunteer scheduling after preparing with these tool belt ideas.

View Plans



Related Articles

50 Career Day Ideas and Activities



Fundraising Event Planning Checklist








Recent Blog Articles

Fall Planning Feature Guide


5 Sign Ups to Simplify the School Year


4 Easy Ways for Schools to Simplify Payment Collection




Recent Blog Articles

Fall Planning Feature Guide

Read More


5 Sign Ups to Simplify the School Year

Read More


4 Easy Ways for Schools to Simplify Payment Collection

Read More




Related Articles
50 Career Day Ideas and Activities

Read More


Fundraising Event Planning Checklist

Read More




SignUpGenius makes organizing volunteers so easy! It was such a hassle to figure
out where to assign our volunteers, but now they can pick where they want to go.

Helen Keller PTO






Blog / Event Tips


4 WAYS ONLINE SIGN UPS SIMPLIFY VOLUNTEER SCHEDULING

One thing that all volunteer coordinators have in common is the need for a fully
stocked tool belt when it comes to organization. Good thing for all the handyman
organizers out there, we’ve got our hard hats on and are ready to show you the
ropes! Take a look at some of the sign up tools that you can have at the ready
to help you coordinate logistics and simplify the volunteering process.




CREATE A CUSTOM PAGE

Start by creating a custom portal page that generates a centralized location for
your sign ups to live, while also allowing you to market all your events to your
volunteers. This comes in handy when you have multiple sign ups that have
different locations, times or events and you want to get the word out about all
your projects.





To polish off your newly crafted portal page, you can customize your sign up
link to generate a short, straightforward link that is easy for your volunteers
to remember. You can also match the name of your URL to the event name or your
organization name, which helps create a flawless experience as volunteers
navigate between event information.

Genius Tip: Check out our other Enterprise-level features to see all the best
options for your sign up tools laid out in front of you.




INTEGRATE YOUR SIGN UPS ON YOUR SITE

If you want to construct a different path for volunteers to find your sign up,
we’ve got some extra gear for you to choose from. Consider stocking your
inventory with embedded sign ups to seamlessly integrate sign ups with your
website. When you embed a sign up with your site, you initiate easy volunteer
sign up access by eliminating the need for multiple sites to manage your event.





Go even further by removing SignUpGenius branding in the Settings area of your
account. We provide you with the foundation, but when you remove branding you
can customize the look and feel of your sign up so that it blends in flawlessly
with your site.






SET UP AUTOMATIC REMINDERS

With the craziness that life can bring, it can be easy for volunteers to mix up
some of the details of what they signed up for. As you have probably suspected
by now, we have a tool for that!



You can set automated email reminders for your sign ups that refresh volunteers’
memories with information on where they report to, which slot they signed up for
and what time they are working. For Gold and Platinum subscribers, these emails
will be sent out when you schedule them, so you can line up reminders leading up
to the event to keep the details top of mind.

If you need to remind participants to wear comfortable shoes, fill out a form or
bring a snack, creating custom notification and reminder emails is our tool of
choice to tackle anything specific to your event. See this quick video for how
to set it up.



Genius Tip: To eliminate confusion, you can also lock slots and hide past and
future dates on your sign ups. By locking slots, you can secure volunteer
logistics so that nobody can alter or edit slots after a certain time. Hiding
past and future dates shows only the current sign up opportunities, streamlining
the page and preventing people from signing up for the wrong slot.




GATHER NECESSARY INFORMATION AND EXPORT REPORTS

Show up to your event prepared by gathering all the information you need from
volunteers beforehand through your sign up. If you need participants to fill out
a waiver or coordinate registrations, you can build a custom form directly into
your sign up by creating custom questions.





Now you can start hammering away at organizing your paperwork, and volunteers
can get to work right when they arrive! You can include even more direction such
as volunteer instructions or role descriptions by attaching documents for
participants to look to if they have questions.

If you want to export a report with participant responses, you can finish off
stocking your tool supplies with our reporting feature. Gold and Platinum
subscribers can also track volunteer hours within the Reports area.

Whether your organization is a nonprofit, school, church or business, you will
be fully prepared to take on the heavy lifting and craftsmanship needed to
simplify volunteer scheduling after preparing with these tool belt ideas.



View Plans



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