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LEANMAIL VALUE PROPOSITION

Email is the leading cause of preventable productivity loss in organizations
today.
                                                                               
                               - Forbes Magazine


We fix the leading cause of preventable productivity loss in organizations today

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EXECUTIVE SUMMARY

EMAIL OVERLOAD CAN BE A PRODUCTIVITY PROBLEM THAT AFFECTS EVERYONE IN THE
WORKPLACE, INCLUDING EVEN THE SMARTEST AND MOST ORGANIZED EMPLOYEES. HOWEVER,
LEANMAIL OFFERS A SOLUTION THAT CAN HELP ALL TEAM MEMBERS GAIN FULL CONTROL OVER
THEIR INBOXES, REGARDLESS OF THEIR PERSONALITY TYPE. IN JUST A MATTER OF
MINUTES, LEANMAIL CAN HELP YOUR TEAMS ACHIEVE A WASTE-FREE AND STREAMLINED EMAIL
MANAGEMENT SYSTEM THAT IMPROVES PRODUCTIVITY AND REDUCES STRESS.

WHAT WE DO 

LeanMail is the leading email management solution for Microsoft Outlook on
Windows. With its comprehensive set of tools and training, LeanMail is designed
to optimize the efficiency and effectiveness of email management. By maximizing
the ratio of time and effort to action and tangible results, LeanMail can help
both underperforming and top-performing employees significantly increase their
productivity. With LeanMail, you can expect to see improvements in the quantity,
quality, and consistency of your team's email communications, leading to better
outcomes and greater success.

HOW WE DO IT 

Say goodbye to inefficient and wasteful ad-hoc approaches to email management.
With LeanMail, you can replace these outdated methods with best-practice
processes that are intuitively designed to provide complete command and control
over your emails in Microsoft Outlook.

Our comprehensive suite of customizable on-demand add-ins, or modules, snap
seamlessly into Outlook like Lego blocks, making it easy to tailor your email
management to your specific needs. With LeanMail, you can streamline your
workflow, eliminate email clutter, and take control of your inbox like never
before.

THE OBJECTIVE OF LEANMAIL IS TO ENSURE THAT YOU CAN:  

 1. gain a clear overview of your daily priorities and urgencies, ensuring that
    you are maximizing your work output with the least amount of effort and
    stress. Our intuitive email management system helps you to stay organized
    and focused, so you can accomplish more in less time;

 2. reduce wait times for customers and increase your own job satisfaction and
    well-being. Our system promotes clear and efficient communication, helping
    you to respond to customers promptly and effectively;

 3. takes a systems approach to email management, promoting the elimination of
    waste and improving profitability. Our comprehensive suite of customizable
    modules is designed to optimize every aspect of your email communication,
    from prioritization to response time to follow-up. With LeanMail, you can
    achieve greater efficiency and productivity, leading to increased
    profitability and success.
    
    
    



THE LOOK AND FEEL 




LeanMail empowers practitioners with a daily task list that is sorted by
priority and urgency, and can be easily adjusted as priorities and urgencies
change throughout the day. With LeanMail, ambiguity regarding what is important
and urgent is eradicated, and search times are reduced by over 90%, allowing
practitioners to quickly find what they need and take action.




Moreover, nothing important is ever forgotten or delayed with LeanMail, giving
practitioners an unparalleled experience of complete command and control over
their email communication. With our intuitive email management system,
practitioners can stay on top of their daily tasks and responsibilities, leading
to increased productivity, reduced stress, and better outcomes.

THE LEANMAIL ADD-IN FOR MICROSOFT OUTLOOK 




LEANMAIL'S PROPRIETARY SOFTWARE INCLUDES INDIVIDUAL MODULES THAT CAN BE
ACTIVATED ON DEMAND BY THE USER, PROVIDING A FULLY CUSTOMIZABLE EMAIL MANAGEMENT
EXPERIENCE. EACH MODULE IS DESIGNED TO BRING FORWARD EXISTING TOOLS IN OUTLOOK
AND ENHANCE THEM WITH WORKFLOWS, FILTERS, AND TIME-SAVING AUTOMATIONS.




WITH LEANMAIL, YOU CAN TURN YOUR OUTLOOK CLIENT INTO A HIGH-PERFORMANCE FORMULA
1 RACECAR, MUCH LIKE HOW AMG UPGRADES LUXURY CARS. OUR SUITE OF MODULES IS
DESIGNED TO OPTIMIZE EVERY ASPECT OF YOUR EMAIL COMMUNICATION, FROM
PRIORITIZATION TO DELEGATION TO FOLLOW-UP. WITH LEANMAIL, YOU CAN TAKE YOUR
PRODUCTIVITY TO THE NEXT LEVEL AND ACHIEVE GREATER SUCCESS IN ALL YOUR
EMAIL-RELATED TASKS.

LEANMAIL TRAINING 




LEANMAIL IS MORE THAN JUST A TOOL, IT IS A COMPREHENSIVE METHODOLOGY THAT
REQUIRES 60-90 MINUTES OF GROUP OR PRIVATE TRAINING AND COACHING FOR EACH
MODULARIZED SOLUTION. OUR TRAINING AND COACHING SESSIONS ARE DESIGNED TO NOT
ONLY EDUCATE USERS ON HOW TO EFFECTIVELY USE LEANMAIL BUT ALSO TO INCENTIVIZE
AND ESTABLISH THE RIGHT ENVIRONMENT AND MOTIVATION TO FOLLOW AND MAINTAIN
BEST-IN-CLASS EMAIL MANAGEMENT PRACTICES.




WITH LEANMAIL, YOU CAN EXPECT PERSONALIZED TRAINING AND COACHING THAT IS
TAILORED TO YOUR SPECIFIC NEEDS AND GOALS. OUR AIM IS TO ENSURE THAT ALL USERS
ARE EQUIPPED WITH THE KNOWLEDGE AND SKILLS NECESSARY TO FULLY LEVERAGE THE POWER
OF LEANMAIL, RESULTING IN IMPROVED PRODUCTIVITY, REDUCED STRESS, AND BETTER
OUTCOMES.


SEEING IS BELIEVING

Take a minute to view what four of our customers from different parts of the
world, different size companies, and different functions, have to say about
LeanMail.




THE CHALLENGE




EMAIL OVERLOAD IS CAUSED BY THE LACK OF CONTROLS AND AWARENESS,
NOT EMPLOYEE INCOMPETENCE.



The fact that a significant amount of a modern worker's day is spent managing
email is not new. However, what is concerning is the data collected from
hundreds of SMEs and global enterprises showing that at least 23% of that time
is unproductive, and possibly even more. This results in lost customers, missed
opportunities, and late responses due to inattention to priorities.




The true loss, however, is not just in the time spent on email management, but
in how that time could have been better used. Unfortunately, many organizations
have stopped confronting this issue, even as it causes undue stress, undermines
sales, and negatively impacts customer service. There are two main reasons for
this: the mistaken belief that email will soon be replaced and the belief that
email is a personal productivity challenge.




However, the reality is that no tip or trick can significantly improve results
with inappropriate tools. To address this issue, organizations must take a
systems approach to email management, measure productivity, and implement
countermeasures to correct faulty and wasteful practices. Unfortunately, this
can be a difficult challenge to address, as there may be no clear ownership or
responsibility for productivity in this area.




As a result, it's important for organizations to prioritize email management and
invest in comprehensive solutions, like LeanMail, that can streamline workflows,
reduce stress, and improve outcomes. With the right tools and approach, it's
possible to turn email management from a productivity drain into a competitive
advantage.


EMAIL IS NOT GOING ANYWHERE




While tools like MS Teams and Slack have certainly increased the amount of
communication and reduced phone calling, they have not been effective in
reducing email traffic. In fact, email volume continues to surge at a rate
of 3,5% annually, despite the emergence of these complementary communication
channels.




The reality is that email remains the primary mode of communication in many
workplaces, and its use continues to grow. However, with the right tools and
training, organizations can optimize their email management practices and reduce
the burden of email overload. This is where LeanMail comes in, providing a
comprehensive email management solution that streamlines workflows, reduces
stress, and improves productivity.




By adopting a systems approach to email management and investing in effective
tools like LeanMail, organizations can take control of their email communication
and achieve better outcomes. So while email traffic may continue to surge, with
the right approach, it doesn't have to overwhelm and hinder productivity.


94% OF THE PROBLEM IS THE SYSTEM 


– W.E. DEMING

Despite the abundance of tips and tricks available online, none of them has
proven to be the silver bullet solution to email overload. This is because email
management is not just a matter of personal productivity, but rather a systems
problem that requires an upgrade to the application itself. In the case of MS
Outlook, this means implementing a comprehensive email management solution like
LeanMail that can streamline workflows, reduce stress, and improve productivity.




The truth is that mindfulness alone is not enough to effectively manage email in
today's fast-paced business environment. Email is a digital tool that requires
digital innovation to keep up with the demands of modern business transactions.
Unfortunately, Microsoft and other email providers have not significantly
altered the way we manage email since its inception. As a result, our inboxes
remain a receptacle, a black box that we enter with the best intentions but
without a carefully designed plan or the right tool for execution.

Without a comprehensive email management solution like LeanMail, we will
continue to feel like Sisyphus, perpetually rolling the boulder up the hill of
email overload. But with the right approach and tools, we can break free from
this cycle and achieve greater efficiency and productivity in our email
communication.


THE SOLUTION


WE START BY OFFERING ESSENTIAL TOOLS

LEANMAIL MODULES COMPRISE THE FIVE ESSENTIAL EMAIL MANAGEMENT TOOLS NEEDED TO
HANDLE MORE THAN TEN OR FIFTEEN EMAILS PER DAY. THESE TOOLS FALL INTO FIVE
CATEGORIES:


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SECURITY AND ADHERENCE TO GDPR 


LeanMail is a completely safe and secure email management solution. Our software
is client-based, and it integrates seamlessly with Outlook without any
connection to external servers, except for the license server, which controls
which modules are used.




We take the privacy and security of our users' information seriously and are
fully compliant with GDPR regulations. 
LeanMail does not gather or store any information other than the user's contact
information, and this data is strictly regulated and protected.




If our software is removed, there is no loss of information, as all data remains
safely stored and untampered on the Exchange Server. With LeanMail, you can be
confident that your email communication is secure and protected, giving you
peace of mind as you streamline your workflow and take control of your inbox.





WORK SMARTER, NOT HARDER 

Unlike other email management solutions that require a steep learning curve and
a complete overhaul of your email management process, LeanMail is designed to
integrate seamlessly with Outlook. With LeanMail, you can take advantage of many
functionalities already found in Outlook, while also gaining access to
additional features like automations, workflows, and templated views.




By leveraging these tools, you can make Outlook better organized and work more
closely to Lean ideals, working smarter instead of harder. With LeanMail, the
learning curve is gentle, and you can start seeing results quickly, reducing
stress and improving productivity in no time. So if you're looking for an
effective email management solution that won't disrupt your existing workflow,
LeanMail is the perfect choice.




Michael Brink Larsen




Partner, Baker Tilly




"It is much easier to find emails." 




LeanMail is great for two reasons: No.1 is planning - I now have full control
over all received emails and when to answear or execute. No.2 is archiving.












Jodi Davidson




Vice President, Diversity & Inclusion, Sodexo




"LeanMail changed my life! Maybe a bit of an exaggeration - but not really"




No longer have to keep so much in my head!... Understanding the difference
between urgent and important.... Staging my priorities... not chasing the "shily
penny" (most of the time)... 





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