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Submission: On July 26 via manual from IN — Scanned from DE
Submission: On July 26 via manual from IN — Scanned from DE
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WHAT YOU NEED TO KNOW ABOUT SECURE PRINTING
6 June 2017
Despite data security becoming an increasing priority for businesses, less than
25% have adopted secure printing practices.
This is an issue that’ll only get more complex as intelligent, connected devices
and the Internet of Things (IoT) become more prevalent in the enterprise, along
with the introduction of new regulations and procedures, such as GDPR in May
2018.
With that in mind, it’s time to start thinking about how to secure your printing
processes.
HOW TO SCALE SECURE PRINTING
Every printing device in your organisation could be a security breach point and
risk data leakage.
To combat this, it’s vital you investigate ways to scale secure printing across
your organisation by following these steps:
1. Select devices that offer the best security features, such as IPSec
Encryption, Authentication and Image Overwrite. They should also be Common
Criteria certified.
2. Make secure printing usage the norm by asking users to enter pin codes or
use smart cards when releasing printed documentation.
3. Implement solutions that enable you to monitor the MFP fleet to ensure the
settings defined in your secure printing policy remain active 24/7 on every
device.
TAKING INTO ACCOUNT CONTENT SECURITY
To ensure strong endpoint security, you need an equally tough perimeter
surrounding it. That means taking into account the current state of your content
security policies and practices.
Your MPS provider should be a key ally during this process, by helping you make
sure you’ve covered all bases. The following, non-exhaustive list should be your
starting point:
* Information access: who has access to information contained within printed
documents and how confidential is the content?
* Device security policies: is there a policy in place for accessing and
printing to network devices?
* Employee adherence: what measures are in place to ensure employees follow
guidelines?
* Remediation: what happens when a device falls foul of the security policy? Is
an alert system in place?
* Mobile workforce: is there a strategy in place that accounts for secure
printing by mobile workers?
GDPR: THE IMPORTANCE OF INFORMATION GOVERNANCE
In a 2015 AIIM report, 45% of respondents said a lack of Information Governance
(IG) put their organisation at risk of data protection and litigation risk.
The importance of IG extends far beyond the four walls of each business, too,
with increasingly security-conscious consumers wanting to know that businesses
take the utmost care of their personal data.
On 25th May 2018, the General Data Protection Regulation (GDPR) will replace the
Data Protection Act 1998 (DPA), and despite many similarities with its
predecessor, there are some major differences that will impact most businesses.
To keep printing and document processes GDPR compliant, your organisation will
need to:
1. Prevent sensitive data from being printed (no exceptions).
2. Ensure sensitive information held in digital format is protected from
unauthorised access by people who don’t need it for a legitimate business
purpose.
3. Detect potential data breaches quickly.
4. Have to hand documented processes that illustrate GDPR compliance and
accountability for the above.
GDPR may be some way off, but it’s still vital for businesses to consider every
operation that could present a risk, and printing is potentially an area that
many will overlook.
GETTING SUPPORT
Research suggests that 66% of organisations have reevaluated their endpoint
security and processes to plan for improved data security. Have you done the
same?
Enterprise printing devices create millions of data impressions every year, and
with much of that information potentially vulnerable, it’s vital not to
underestimate what could be at risk if it gets into the wrong hands.
If you’re concerned about secure printing in your organisation, you should
consider getting more support from your managed print services and find an MPS
partner who keeps the data on your printing devices as safe as possible.
DOWNLOAD THE GUIDE:
HOW TO KEEP PRINTING, SCANNING & COPYING PROCESSES GDPR COMPLIANT.
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