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    * ADP
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    * Sure Payroll
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    * ADP
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    * Sure Payroll
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BEST PAYROLL SERVICES OF 2023


LOOKING FOR RELIABLE PAYROLL SERVICES? MAKE MANAGING YOUR PAYROLL EASIER,
QUICKER, AND STRESS-FREE. EXPLORE AND COMPARE REVIEWS OF THE TOP PAYROLL SERVICE
PROVIDERS IN YOUR AREA.

Last Updated July 2023
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BEST PAYROLL SERVICES
OF 2023


COMPARE THE BEST PAYROLL AND HR SERVICES

Last Updated July 2023
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1
Most Popular
Most Popular

1

9.8
Superb

Reviews (6,358)
9.8
Superb



3 MONTHS FREE WITH SIGNUP


ADP

 * Superior payroll and HR tech
 * Trusted by more than 1,000,000 clients

3 months free with signup
Expert service and support
Superior payroll and HR tech
Trusted by more than 1,000,000 clients


Visit Site
We recommend getting quotes from several companies & comparing prices
2

2

9.2
Excellent

Reviews (3,347)
9.2
Excellent



EXCELLENT CUSTOMER SERVICE


SUREPAYROLL

Get up to 6 months free*
All payroll services are backed by a guarantee
Get help when you need it via chat, email or phone


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We recommend getting quotes from several companies & comparing prices
3

3

8.5
Very Good

Reviews (3,837)
8.5
Very Good



SAVE TIME BY AUTOMATING PAYROLL


QUICKBOOKS

Enjoy 24/7 expert support
Save time by automating payroll
1.4 million businesses rely on QuickBooks


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We recommend getting quotes from several companies & comparing prices
4

4

8.2
Very Good

Reviews (2,246)
8.2
Very Good



USER-FRIENDLY INTERFACE THAT SIMPLIFIES PAYROLL AND HRIS PROCESSES.


SQUARE

User-friendly interface
Flexible pricing for all business sizes
Responsive & accessible customer service


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We recommend getting quotes from several companies & comparing prices
5

5

8.1
Good

Reviews (4,109)
8.1
Good



EFFORTLESS TRANSITIONING


GUSTO

Effortless transitioning
Eliminating the need for manual intervention
Acknowledged by PCMag as the supreme choice


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We recommend getting quotes from several companies & comparing prices


OUR BEST PAYROLL SERVICE PROVIDER

1
Most Popular
Most Popular

1

9.8
Superb

Reviews (6,358)
9.8
Superb



3 MONTHS FREE WITH SIGNUP


ADP

 * Superior payroll and HR tech
 * Trusted by more than 1,000,000 clients

3 months free with signup
Expert service and support
Superior payroll and HR tech
Trusted by more than 1,000,000 clients


Visit Site
We recommend getting quotes from several companies & comparing prices


STORIES FROM OUR COMMUNITY

We have had a positive experience with ADP over the past decade, but we do face
challenges with the frequent turnover of account managers. It becomes difficult
to establish a reliable point of contact. Additionally, we find the constant
sales calls to be bothersome, as they often result in changes within a few
months.



LIZ JAMESON – ADP

Seattle


I find Gusto payroll to be incredibly user-friendly, and it ensures that my
employees are always paid punctually. Gusto takes care of all payroll tax
responsibilities, including those for both employees and employers. It also
handles new-hire state reporting requirements, as well as generating accurate
W-2 and W-4 forms. Additionally, Gusto efficiently calculates paid time off
(PTO) and paid holidays.



BILIN TURNER – GUSTO

Utah


I was pleasantly surprised by the extensive range of options offered by this
provider. It was a joy to discover exactly what I needed among their offerings.
The user-friendly interface made it simple for me to get accustomed to the
system, even without advanced technical skills. The training options available
are impressive, providing ample resources in various formats. Most importantly,
the competitive pricing makes it an excellent choice.



ROBIN HARROLDS – PAYCHEX

Tennessee



WHAT DO YOU MEAN BY PAYROLL SERVICES AND PAYROLL SOFTWARE?

Paying employees for their work is an important part of running a business. This
process, known as payroll, includes calculating wages, deducting taxes and other
deductions, and depositing the money into employees’ bank accounts. Whether a
company is big or small, managing payroll is necessary for ensuring employees
are compensated accurately and on time.

Payroll services and software play a crucial role in managing the calculation
and distribution of employee compensation, including salaries, wages, and
benefits. These tools handle tasks such as calculating gross salaries, health
insurance premiums, deducting taxes and 401(k) aids, and determining the final
net pay. By utilizing payroll services and software, businesses can ensure
compliance with various tax regulations at the local, state and the federal
levels.

In addition, payroll software offers the advantage of generating comprehensive
reports that can be useful for audits and various business purposes. These
reports provide businesses with accurate records of financial transactions and
employee compensation details, consolidating all the relevant information in one
easily accessible location. This simplifies record-keeping and ensures the
availability of crucial data when needed.

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PAYROLL SERVICES – DIFFERENT TYPES

There are primarily 4 different kinds of payroll services

• Employer managed In-house payroll

In this scenario, the employer takes on the responsibility of managing payroll
either manually or by utilizing online payroll software. In-house payroll
management is suitable for small-sized companies with a limited number of
employees. However, it may not be suitable for businesses with more complex
payroll requirements or if they have employees working in multiple states. In
such cases, outsourcing payroll or using specialized payroll services can be a
more efficient and compliant option.

• Agency managed payroll

Outsourcing payroll management to a specialized agency offers the benefits of
having a team of skilled payroll professionals handling your system. With their
extensive expertise, they provide a higher level of specialized knowledge. This
option is particularly advantageous for larger companies, despite being a
relatively costly choice.

• Payroll software

Payroll software is gaining popularity among small businesses for its
affordability and user-friendly features. Typically cloud-based, it allows easy
access from anywhere with an internet connection, making it convenient for
companies with employees scattered across different locations.

• Accountant or bookkeeper managed payroll

Outsourcing payroll to an external bookkeeper or certified public accountant
(CPA) is a convenient option for companies seeking to offload the payroll
management responsibility. It is particularly beneficial for businesses with a
large workforce, intricate payroll requirements, or employees located across
multiple states.


DIFFERENT PAYROLL PROCESSING STAGES

Payroll processing encompasses multiple stages that span from gathering employee
details to completing tax filings. Here’s a brief overview of the process.

Stage 1: Plan your Payday Cycle: Decide on the frequency of pay periods for your
employees’ compensation.

Stage 2: Data collection: Collect essential employee details including names,
addresses, Social Security numbers, salary details, and withholding allowances
for accurate payroll processing.

Stage 3: Calculate Gross Pay: Utilize payroll software or manual calculations to
determine gross wages, deductions, taxes, and net pay for individual employees.
This ensures accurate and efficient payroll processing.

Stage 4: Deducting benefits/ taxes: Perform tax calculations and subtract
applicable benefits from employee earnings.

Stage 5: Start payment: Issue payments through check printing, online transfers,
or direct deposit into employee bank accounts.

Stage 6: File and record payments: Submit the required reports and fulfill tax
obligations by filing necessary forms with state and local agencies, as well as
making payments for Social Security, Medicare, and other applicable taxes.

Stage 7: Resolve accounts: Verify and compare the payroll account with the
company’s financial records to ensure the precision of all payments made
throughout the payroll period.

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PROCESSING A PAYROLL

Processing payrolls is not a one step process. It includes several steps such as
evaluating the pays, deducting the taxes, making the payments, filling up the
employer’s details based on the state and agencies and lastly, giving the
employees with the yearly W2s at the end of the year. These steps can either be
done by an employee or with the aid of a payroll agency.

Manual Processing

This process can be demanding in terms of time and effort, and it carries a risk
of errors. It is crucial to record the calculations with precision to prevent
potential penalties or fines imposed by governmental authorities.

Outsourcing Processing

This choice is advantageous for businesses seeking the convenience of online
payroll processing and the assistance of customer service personnel with
expertise in addressing intricate payroll matters.

Payroll services

Using a payroll service platform streamlines the calculation process by
automatically computing data based on employee information, such as work hours
and salaries. Online platforms further expedite the generation of payroll
reports.


UNDERSTANDING THE WORKING OF A PAYROLL SERVICE

A payroll service is an efficient online platform designed to assist businesses
in managing their payroll requirements. Various providers offer payroll
services, which typically encompass similar features and functionalities to
cater to the needs of businesses.

Payroll services usually offer comprehensive solutions that cover the entire
payroll process, utilizing their own software or dedicated websites. Employers
can leverage online payroll software to accurately calculate employees’ gross
wages, deductions, and taxes efficiently.

In addition, this software can aid in automatically deducting taxes and benefits
from employees’ salaries, managing workers’ compensation, facilitating online
tax reporting and payments, and generating W-2 forms for employees at the end of
the year.

Online payroll services are highly beneficial for companies operating in
multiple states. These services efficiently manage the complexities of handling
taxes, reports, and payments across different states. The use of online software
allows easy access to employee data from various locations. Payroll service
portals enable employees to input their personal information, such as addresses,
Social Security numbers, and bank account details. Some platforms even provide
online timesheets for employees to record their working hours.

Along with essential payroll processing, certain online payroll services offer
additional functionalities like online contractor tracking and retirement plan
management. These services can also be seamlessly integrated with other online
platforms, such as accounting software and HR features, which handle tasks like
training and employee benefits administration.


PAYROLL SOFTWARE FEATURES

When considering online payroll services, it’s important to look for specific
features that can simplify the management of your employees’ pay. Some key
features to consider include:

Get exact calculations: Precise payroll calculations are crucial for ensuring
accurate employee compensation and complying with state tax regulations. Using
payroll software minimizes the risk of errors compared to manual calculations
performed by employees.

Automated administrative processes: Payroll software offers automation
capabilities for various administrative tasks, including deduction calculations,
online report filing and payments, and generation of employee W2 forms at
year-end. This automation streamlines the payroll process, saving time and
ensuring accuracy in managing these essential tasks.

Assistance in Tax Payments: Payroll software simplifies the process of filing
quarterly and annual taxes by providing assistance and generating the necessary
forms. Additionally, it facilitates online payments to state tax authorities,
ensuring timely and accurate submission of tax obligations on behalf of the
business.

Submission of updates: Online payroll services frequently offer updates on
changes to state and federal laws related to payroll taxes. This ensures that
businesses stay informed and can make necessary adjustments to remain compliant
with the latest regulations.

Employee Direct Payments: When choosing payroll software, prioritize options
that allow you to pay employees through direct deposit. This ensures that
payments are delivered to employees in a timely and precise manner, offering
convenience and efficiency for both the employer and the workforce.

Customizable payroll solutions: With the flexibility offered by various payroll
solutions, business owners can customize their payroll processes according to
their unique requirements. This means they can personalize the features and
settings of the payroll software to align with their specific needs, ensuring a
more efficient and tailored payroll management system.

Security: A reliable online payroll service prioritizes the security of
sensitive information by implementing robust data encryption measures. These
security measures ensure that employee data and confidential payroll information
are safeguarded against potential external threats or unauthorized access.

Online Employee self-service portals: Employee self-service online portals
streamline HR processes such as onboarding, information management, and
accessing online timesheets. These user-friendly portals empower employees to
handle these tasks themselves, saving time and reducing administrative burden on
HR personnel.

Mobile application: With mobile-friendly interfaces, employees can conveniently
access their payroll information at any time and from anywhere using online
payroll services.


WHAT ARE THE ADVANTAGES OF USING A PAYROLL SERVICE?

Payroll management was once a burdensome task for managers and employers. They
had to spend significant time calculating, verifying, and organizing payroll for
each employee, considering various factors like time off, sick leave, vacation
days, and different types of employees. However, the introduction of payroll
services and software brought immense relief to everyone involved. Apart from
making the time-consuming task easier and quicker, there are many more benefits
of the services. These are:

– Removes all possibility of Human Errors

Businesses experience financial losses each year due to simple mistakes like
misplaced periods or forgotten zeros during manual calculations. Human errors
are inevitable when crunching numbers, but using automated systems significantly
reduces or eliminates these errors, ensuring more accurate and reliable results.

– Tax Submissions

Reputable payroll service providers typically include tax compliance and filing
as part of their packages. This encompasses the calculation, filing, reporting,
and fulfilling all necessary tax obligations. By utilizing these services, you
can ensure full compliance with the constantly evolving legal requirements of
each state and business.

– Keeps employees updated

Payroll services consolidate essential payroll data in a secure and easily
accessible location for all employees. This enables your workers to conveniently
retrieve pay stubs, review their annual earnings, and update their information
when needed. It provides a centralized platform for efficient payroll
management.

Using payroll services brings several advantages, such as cost savings through
streamlined reporting and data analysis, improved time efficiency, and effective
human resource management. It encompasses tasks like new-hire onboarding,
accurate calculation of vacation days, and efficient administration of employee
benefits.

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BOTTOMLINE

Online payroll services are gaining popularity among small businesses due to
their convenience and cost-effectiveness. These services streamline payroll
management, saving businesses valuable time and resources. When selecting a
payroll company, ensure it offers the necessary features and aligns with your
budget, making thorough research essential.

 


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