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Menu
* About
* Back
* About
* About the Digital Preservation Coalition
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* How was DPC RAM developed?
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* Preservation Policy Toolkit
* Introduction
* What makes a good digital preservation policy?
* Step-by-step-guide to building a preservation policy
* Template for building a preservation policy
* Back
* Template for building a preservation policy
* Summary (Optional)
* Purpose (Recommended)
* Strategy Alignment/Mandate (Recommended)
* Scope (Recommended)
* Policy Principles (Recommended)
* Back
* Policy Principles (Recommended)
* Organizational Viability
* Policy and Strategy
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* Le Guide pour la préservation numérique (FR)
* Guía ejecutiva para la preservación digital (ES)
* (AR) الدليل التنفيذي للحفظ الرقمي
* Business Case Toolkit
* Back
* Business Case Toolkit
* Introduction to the Business Case Toolkit
* What makes a good digital preservation business case?
* Understand your digital preservation readiness
* Step-by-step-guide to building a business case
* Template for building a business case
* Example benefits and risks for typical digital preservation business
cases
* Business case hints and tips
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* Introduction
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* EDRMS Preservation Toolkit
* Introduction
* What is a record?
* Preservation challenges
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* The preservation process
* Understanding the problem
* Gathering the right team
* Understanding the technical infrastructure
* Understanding the records and the processes that created them
* Understanding the digital objects
* Understanding the metadata
* Assessing the risks
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* Which metadata to preserve
* The future of records preservation
* Further resources & case studies
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* Further resources & case studies
* Hugh Campbell, PRONI
* James Doig, NAA
* Nicola Steele, Grosvenor Estate
* Elvis Valdes, UN IRMCT
* Lorna Williams, Bank of England
* How this resource was created
* Computational Access: A beginner's guide
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* Computational Access: A beginner's guide
* Introduction
* Definitions
* Approaches to computational access
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* Approaches to computational access
* Terms of Use
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* Executive Guide on Digital Preservation for Museums and Galleries
EXECUTIVE GUIDE ON DIGITAL PRESERVATION FOR MUSEUMS AND GALLERIES
Museums and galleries care for and curate objects of artistic, cultural,
historical, or scientific importance, providing curatorial context for their
collections. Whilst traditionally collectors at their core, many of these
institutions will be more used to collecting physical rather than digital
objects, so an organizational culture supportive of digital preservation is
critical.
You may also want to check Archives and Libraries specific Risks.
WHAT IS DIGITAL PRESERVATION?
* Having the information required to install or perform an artwork according to
an artist’s concept and specifications, technological context and historical
accuracy.
* Having the information required to curate and display a digital object or
collection in a way that provides an accurate and meaningful depiction of the
object(s) and our cultural heritage.
WHAT ARE THE RISKS OF NOT PRESERVING DIGITAL MATERIALS?
Risks
Possible Consequences
Key Motivators
Preservation processes do not adequately consider rendering and display.
* Unable to correctly render files as originally intended
* Additional work required to address issues, including consultation with
experts/the artist
* Loss of reputation
* Loss of funding
Authenticity
Costs
Reputation
Revenue
Digital objects/collections are not captured in a suitable preservation system
* Digital objects are unusable and un-displayable
* Loss of context/documentation
* Loss of reputation
* Loss of funding
Authenticity
Corporate/Cultural Memory
Reputation
Revenue
Absence of appropriately skilled and invested people responsible for digital
preservation
* Incorrect/inadequate preservation
* Preservation does not occur
* Loss of ability to access/render digital objects
* Loss of context/documentation
* Loss of reputation
* Loss of funding
Authenticity
Business Continuity
Corporate/Cultural Memory
Costs
Reputation
Revenue
Absence of a documented workflow for the creation/acquisition and then
maintenance of digital files
* Incorrect/inadequate preservation
* Preservation does not occur
* Loss of ability to access/render digital objects
* Loss of context/documentation
* Loss of reputation
* Loss of funding
Authenticity
Business Continuity
Corporate/Cultural Memory
Costs
Reputation
Revenue
What Opportunities do preserved digital materials create?
Digital Preservation can…
Key Motivators
demonstrate the fulfilment of a legal obligation to display and therefore
preserve collection objects in perpetuity
Accountability
Corporate/Cultural Memory
prevent interruptions to service and loss of earnings through resilient
processes and sustained access to information which enable hardware and software
updates, upgrades, obsolescence, failures and stoppages
Business Continuity
Costs
enable tracking of unauthorized changes, copies and access leading to greater
trust and assurance
Authenticity
Reputation
Security
enable robust and trusted iterations and audit trails, review and update to
remain in line with the latest standards and best practices, safeguarding
organizational reputation.
Accountability
Compliance
Reputation
create efficiencies in workflow and processes, as well as potentially creating
income through data re-use
Business Continuity
Revenue
maintain the cultural and monetary value of the collection, by sustaining access
to it
Corporate/Cultural Memory
Reputation
instil confidence in the ability to preserve digital collections
Accountability
Reputation
cut the costs of viewing rooms open to the public by moving some collections
into deep storage
Costs
Technology
help visitors to gain a deeper understanding of our cultural heritage creating
new learning experiences with existing data
Corporate/Cultural Memory
reach new audiences by creating new learning experiences with existing data
Corporate/Cultural Memory
ensure the collection remains relevant and accessible to generations to come by
creating digital copies
Corporate/Cultural Memory
be an investment in a high-quality service which enhances audience experience
Reputation
WHAT DO MUSEUMS AND GALLERIES NEED TO ENABLE DIGITAL PRESERVATION?
All organisations require the same things to enable effective digital
preservation.
Go to Digital Preservation Needs
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