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HOW TO DICTATE A DOCUMENT IN MICROSOFT WORD

Sandy Writtenhouse
Sandy Writtenhouse
Writer


With her B.S. in Information Technology, Sandy worked for many years in the IT
industry as a Project Manager, Department Manager, and PMO Lead. She learned how
technology can enrich both professional and personal lives by using the right
tools. And, she has shared those suggestions and how-tos on many websites over
time. With thousands of articles under her belt, Sandy strives to help others
use technology to their advantage. Read more...

About How-To Geek
@sandystachowiak

Dec 9, 2021, 12:00 pm EST | 2 min read

Whether out of necessity or convenience, you can give your keyboard a break and
dictate a document in Microsoft Word. You can use the feature in the desktop
app, Word for the web, and in the mobile app.

> Note: You will need a Microsoft 365 subscription in order to dictate. If
> you’re using Microsoft Office, you may not have the dictation feature. 365 for
> the web, however, is free for anyone with a Microsoft account.

Table of Contents



> Dictate a Document on Your Desktop
> Dictate a Document on the Web
> Dictate a Document on Your Mobile Device

RELATED: Microsoft Office vs. Microsoft 365: Which One Should You Buy?





DICTATE A DOCUMENT ON YOUR DESKTOP

With your computer’s internal microphone, or with a USB microphone in hand, you
can dictate your document in Word on both Windows and Mac. Head to the Home tab
and click “Dictate.”



When the microphone icon appears, you can drag to move it anywhere you like.
Click the icon to begin dictating, click again to stop or pause. You can also
say “Pause dictation” or “Stop dictation” and can click the icon to resume.



To enable auto-punctuation, change the dialect, or filter sensitive language,
click the gear icon to open the Settings.



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If you need help with what you can say for things like punctuation, symbols,
making corrections, or controlling dictation, click the question mark icon near
the microphone to open the Help sidebar.



To stop using dictation, click the “X” in the corner of the icon’s window to
close it.

RELATED: How to Use Voice Dictation on Windows 10


DICTATE A DOCUMENT ON THE WEB

The web version of Microsoft Word is free, as long as you have a Microsoft
account. The dictation feature is currently available when using Edge, Firefox,
Chrome, and Brave web browsers.

Visit Microsoft Word for the web, sign in, and open your document or create a
new one. Go to the Home tab and click the Dictate icon. If it’s your first time
using the feature, you’ll be prompted to allow access to your microphone.



Just like in the desktop application, you’ll see a small microphone icon at the
bottom. You can move the icon by dragging it. Simply click the icon and begin
speaking.

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You can pause or stop by clicking the icon again or by saying, “Pause dictation”
or “Stop dictation.” Then click the icon to continue when you’re ready.



To adjust the language, microphone, or other options, click the gear icon near
the microphone icon to open the Dictation Settings. Make your changes and click
“OK” to save them.



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For help with what you can say or specific commands for controlling dictation,
click the question mark icon to open the Help panel on the right.



When you finish using dictation, click the “X” in the corner of the icon’s
window to close it.

RELATED: How to See Which Apps Are Using Your Microphone on Windows 10


DICTATE A DOCUMENT ON YOUR MOBILE DEVICE

If you use Word on your Android device, iPhone, or iPad, dictation can be handy,
especially when you’re on-the-go. Open your document and tap the microphone
icon.

RELATED: What's the Difference Between Microsoft Office's Desktop, Web, and
Mobile Apps?

Begin speaking, tap the icon to pause or stop, or say “Pause dictation” or “Stop
dictation” just like the desktop and web applications.



To change the settings, tap the gear icon. Make your adjustments and tap the X
to save them and return to your document.



For additional help with dictation on your mobile device, tap the question mark
icon.



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To stop dictating and type instead, simply tap the keyboard icon.



If you enjoy using the dictation feature in Microsoft Word, be sure to check out
how to transcribe audio in Word too.

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Sandy Writtenhouse
With her B.S. in Information Technology, Sandy worked for many years in the IT
industry as a Project Manager, Department Manager, and PMO Lead. She learned how
technology can enrich both professional and personal lives by using the right
tools. And, she has shared those suggestions and how-tos on many websites over
time. With thousands of articles under her belt, Sandy strives to help others
use technology to their advantage.
Read Full Bio »


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