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COMPARE TWO EXCEL SHEETS: AND COMBINE DATA


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David Webb 12/04/22 09:20



Comparing two Excel sheets and combining the unique data can be done with the
help of macros. There are several macros available for free that can be
downloaded from the internet and tweaked according to the requirements.

Although the macros are not required to be written from scratch, some knowledge
of programming concepts such as if -else- loops and nested loops can prove
useful when writing macros for Excel office software. Redundant data can be
removed from the Excel worksheets by using macros that can compare and combine
unique data in Excel sheets.




EXAMPLE

There are two Excel sheets, A and B. There is redundant data in both sheets as
well as unique data. The aim is to combine both with no redundant records:

 * A+B-Redundant = Unique Complete Data.



The issue arises when it is not possible to copy and paste, and then filter
unique, because the total data is more than 68000, which is more that 65K rows
per sheet. How is it possible to use the IF(...) command?


SOLUTION

Without going into a lot of details, there are several ways to combine specific
data from numerous sources of RAW DATA. The easiest way (once you understand
how) would be to use Microsoft Access. Here you will need to use the 'help
options' for the specific process; but what you will be doing is "mapping" two
or more documents together which share 1 category of redundant information (i.e.
NAME, PART NUMBER, etc.).



For example, if each the worksheet has a person's NAME, along with another
column or information. you would map the NAME in each worksheet, then select the
additional fields you want captured in your output. Besides the Access Help
engine, you can repost your help request here under 'mapping & Linking).

If you want to stay in Excel, try using an Index Match statement.

=INDEX(SheetA!C:C,(MATCH($A2,SheetA!A:A,0)))

Type this formula in a blank cell within the row/entry you are comparing. This
formula will look in SheetA through all data within column A. If data is matched
to the identifier ($A2), it will then copy the data entered in column C (number
or text). #N/A is reported if no match is found. SheetA

Part1 $2 A xxx Part2 $3 B yyy Part2 $4 V zzz

Sheet B

Part1 50 MN type your formula Part2 60 WI type your formula Part2 70 MO type
your formula

The cell with the formula will collect "A","B" and ,'V" from the first sheet.
Copy and change the formula to collect data from the columns you want (skip the
redundant/superfluous ones).

For best results, lock in your 'identifier' cell (in this case $A2)

To use a formula solution, data within sheets needs to be organized the same way
because you are defining which 'columns' to match and pull information from.

Any more excel questions? check out our forum!
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Compare two Excel sheets: and combine data

Although the macros are not required to be written from scratch, some knowledge
of programming concepts such as if -else- loops and nested loops can prove
useful when writing macros for Excel office software. Redundant data can be
removed from the...

Manage my push subscriptions






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