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HIMSS PRIVACY POLICY


INTRODUCTION

Healthcare Information and Management Systems Society, Inc. and its affiliated
entities (collectively, “HIMSS”) is a global advisor, thought leader and
member-based society committed to reforming the global health ecosystem through
the power of information and technology. When we mention "HIMSS," "we," "us," or
"our" in this Policy, we are referring to the relevant company in the HIMSS
Group responsible for processing your data. HIMSS is ultimately the data
controller or a joint controller along with another company of the HIMSS Group.

Individuals use our platform to connect, share resources and information
pertaining to their areas of expertise, and showcase their professional growth.
This Privacy Policy (the “Policy”) explains how we collect, use and protect
personal information; it applies to registered users and visitors to our site.
HIMSS takes your privacy seriously. This Policy applies to HIMSS-owned websites,
HIMSS-branded mobile applications, and all communications and services offered
by HIMSS or in conjunction with HIMSS or its services (collectively, the
“Services.”)

To best explain your rights and our obligations under this Policy, we have
included more information about your rights and our obligations below, along
with definitions for key terms that we use throughout the Policy. If you have
any questions about this Policy, you can contact us at dpo@himss.org.


INTERNATIONAL COVERAGE AND VARIATION

HIMSS operates in the U.S. and globally and many countries have unique data
protection laws. This Policy applies to all HIMSS businesses around the world
except to the extent country-specific requirements supplement this Policy.

Under certain U.S. state privacy laws, certain sharing of information for
advertising purposes may be considered a “sale” of personal information. If you
attend our partnered events or download partner content, personal information
including your name, email, and phone number may be “sold” to our partners for
their own use.

Certain states including California, Colorado, Connecticut, Montana, Tennessee,
Texas, and Delaware give their residents the right to opt out of the “sale” of
your personal information. To do so, contact us at dpo@himss.org.


SERVICES

This Policy applies to the Services, including, without limitation, off-site
Services, such as our ad services, websites, newsletters, webinars, events and
content syndication. Additional disclosures required by law may be found in
separate privacy disclosures.


PRIVACY POLICY CHANGE

HIMSS reserves the right to modify this Policy and will notify you of any
changes and provide you with the ability to opt out or close your account if you
object to any changes.

You acknowledge that your continued use of our Services after we notify you of
changes to this Policy means that the collection, use and sharing of your
personal data is subject to the updated Policy as of its effective date.


DATA WE COLLECT

In order to offer you Services, we have to collect certain information about
you. That information includes:

Registration Information

To create an account with HIMSS, you will need to provide certain personal
information. That information may include some or all of this information: Your
name, city, state, country, email address, and/or site password. We may also
require verification of your identity through a HIMSS associated identification
number or through the provision of a personal link sent to your email address.
To register for some Services ( e.g., membership, events), we may also ask for
payment information. This information is subject to our privacy and security
protocol under this Policy. We will never charge you for Services that you do
not request.

In addition to required information, we may ask for additional optional
information. Such optional information may include your profession, photo,
headline, professional goals, topics of interest, and more. Whether you provide
this information or not is entirely up to you, but by providing this
information, you allow us to provide you with a better and more tailored
experience.

Sponsored Content

When you download sponsored content or attend certain events, we may collect
personal information including your name and contact information, order and
payment information, online account username, and information about your
browsing habits. We collect this information to ensure that our content is
better tailored to your interests.

Webinars

When you register for a HIMSS Webinar, we may ask for attendance records, course
completion information and metrics related to your access. We do this to ensure
that our offerings are engaging and helpful and so partners are aware of
opportunities to host additional webinars, and more.

Events

HIMSS hosts several online and in person events. When you sign up for our online
events, we may collect information including but not limited to username and
password, first name, middle initial, last name, user's company/organization,
title/professional degree or designation, photo, physical address, phone number,
email, age bracket, gender, and disability status.

We may also collect demographic information, including but not limited to,
professional title, worksite, length of time in the field, purchasing authority,
previous conference attendance, name of the hotel (if attending an
in-person/live event), and/or discount code.

Newsletters

If you subscribe to HIMSS's Newsletters, we add your name and email address to
HIMSS's mailing list, which is managed by Marketo. Please note that the Marketo
Privacy Policy governs Marketo’s practices. Each individual newsletter you
receive contains a quick and easy unsubscribe link. When you opt out from
receiving those emails, HIMSS and Marketo, which manages HIMSS's Newsletters,
may retain a record of your past receipt. If you want HIMSS to delete these
historical records, contact us directly at dpo@himss.org.

When users contact HIMSS via phone number or email portal, we may collect
personal information included but not limited to first and last name, phone
number, time, date, and email address. We will also record the reason for the
call or email.

Profile Information

By using HIMSS's Services, you have the opportunity to connect with colleagues,
share information about professional development opportunities, maintain
professional credentials, enroll in course certifications, register for events
and conferences, and more. HIMSS Members can choose to share information such as
their photo, headline, current role and workplace, experience level, personal
websites, certifications, professional goals and affiliations, and more. Whether
or not to fill out certain sections of your profile is up to you, however the
more details you provide, the more likely it is that opportunities for
collaboration, professional development, and relevant information will find
their way to you.

Information Gathered from Cookies and Other Similar Technologies

HIMSS uses cookies and other similar technologies (such as pixels and
advertising tags) to ensure the quality of your visit. Specifically, HIMSS uses
cookies to recognize users and their behaviors across our Services, streamline
the login process, and remember user-specific preferences. You can always set
your browser not to accept cookies; however, you should be aware that in some
cases, some of our Services may not function as a result.
When leaving or coming to our sites, HIMSS may also collect information
concerning both the site you came from and the one you go to, as well as the
time of your visit. We collect this information in accordance with this Policy,
and endeavor to utilize privacy preserving technologies such as Internet
Protocol ("IP") masking, which allows us to only collect the information we
need, in anonymous or aggregate form, about your site visit.

When using our Services from a mobile device, your device will send us data
about your location based on your mobile device's settings. We endeavor to
cooperate with "Do Not Track" ("DNT") signals. When you choose to turn on the
DNT setting in your browser, your browser sends a signal to websites, analytics
companies, ad networks, plug in providers, and other web services you encounter
while browsing to stop tracking your activity. DNT signals are not universal,
and in special circumstances, HIMSS reserves the right to refrain from complying
with signals, such as when the signal is indecipherable or incompatible with our
processes. Similar to our note about cookies, if you choose to turn on your DNT
setting within your browser, some of our Services may not function as a result;
furthermore, we may not be able to send you some of the advertisements or
sponsored opportunities you may value.

Unless relevant law provides otherwise, we also collect ( or rely on others who
collect) information about your device when you have not engaged with our
Services (e.g., ad ID, IP address, operating system and browser information) so
we can provide you with relevant ads and better understand their effectiveness.
You can always opt-out from our use of data from cookies and similar
technologies that track your behavior on the sites of others for ad targeting
and other ad-related purposes, and you can do so by visiting your Settings.

Partners and Related Offering Information

HIMSS shares personal data with partner organizations, sponsors, vendors,
third-party service providers and agents who work on our behalf or closely with
us to offer content such as courses, training opportunities, webinars,
advertisements, conferences, and career­ specific newsletters. We may tailor
these opportunities to the specific information you have provided to us, as well
as information HIMSS has gathered based on your previous interactions with our
Services.

In certain instances, your employer or another organization may provide you with
access to HIMSS Services. In those cases, those entities will only receive
aggregate information, and not personal information about your engagement with
our Services. For example, we may share that a majority of employees registered
with HIMSS have fulfilled a certain certification course; however, we will not
provide employers with information about which of their employees fulfilled a
particular course or which employees are open to recruitment opportunities.
HIMSS reserves the right to alert your employer or other organization to your
having been banned from HIMSS Services. These instances will occur only
following a breach of our Terms of Service or community standards (i.e.,
egregious harassment of another member, repeated instances of fraud, etc.).


HOW WE USE YOUR DATA

By choosing to provide HIMSS with your personal data, we can connect you with
colleagues and employers, find opportunities and share resources, and share news
about conferences and trainings and more. Without data such as your name, email
address, and password, HIMSS would be unable to provide our Services, including
the ability to register you for events, verify your credentials, and more.

How we use your data depends on the HI MSS Services you use, how you choose to
use or engage with those Services, and the choices you make upon registering and
within your user-specific settings.

Personalizing Your Experience

HIMSS may use your data to personalize your experience, including offering you
specific opportunities and bettering HIMSS's automated systems and inferences,
so that our Services can be more relevant and useful to you.

HIMSS offers personalized experiences through tailored career guidance, specific
course offerings, and by suggesting individuals who you may know. HIMSS and its
vendors, partners or publishers may also tailor advertisements to you.

Marketing

HIMSS uses data and content for invitations, communications and promoting our
Services. HIMSS shares your personal data with sponsors for marketing purposes,
unless you opt-out. HIMSS will add your personal information to mailing lists,
where you might receive promotional materials such as newsletters, educational
materials, information on other HIMSS activities, services, and/or partner
solicitations for events or services.

HIMSS offers opportunities to speak and participate in events. We reserve the
right to communicate those offers directly to you. The choice over whether to
register for an event or serve as a speaker is entirely up to you. If you do
decide to speak at an HIMSS-related event, including events such as the HIMSS
Global Health Conference, we may request additional data from you, such as a new
headshot, preferred title, and more. The collection and use of this information
will be within the context of the particular opportunity for which you have
registered, and we reserve the right to make that information public for
marketing and similar purposes.

HIMSS reserves the right to show you sponsored content, which may or may not
look like non-sponsored content, although we will alert you to the nature of the
content by adding a tag (such as "sponsored content" or "advertisement"). If you
choose to comment, share or similarly engage with sponsored content, your action
may be viewable by your connections on your feed as well as by the sponsor. The
choice over whether to engage with sponsored content is yours.

HIMSS's advertising practices align with industry best practices for
internet-based advertising. We provide you with the ability to opt out of
tailored or targeted advertising; however, by opting out of such advertising on
your settings, you are not opting out of advertising altogether. You will
continue to receive advertisements; however, those advertisements may not be
tailored to your specific interests. If you would like, you can choose to
opt-out of specific uses of certain categories of personal data while allowing
advertising uses of other categories.

HIMSS may generate insights based on information that does not identify you or
is not personal to you. For example, HIMSS may monitor usage patterns across our
Services in order to make platform improvements or monitor our content in order
to ensure that the tools and services we provide are of interest to you (e.g.,
how often users watch the videos we offer or click sponsored content.) In such
cases, we do not use this data in a way that would identify you. However, if you
view or click on an ad on or off our Services, the ad provider may get a signal
that someone visited a page which displayed the ad, and they may, through the
use of their own mechanisms such as cookies, determine that the user is you. In
such instances, we endeavor to ensure that the advertising services that operate
on HIMSS's platforms comply with this Policy and, if the advertiser has their
own policy, we encourage you to consult that policy as well.

Pursuant to this Policy, HIMSS may contract with Google Analytics (or other such
services) to utilize anonymous data (such as: ad serving domains, browser type,
demographics, language settings, page views, time/date a site has been visited),
and pseudonymous data (IP address).

Other Instances (Monitoring for Fraud, Complying with Lawful Requests for Data,
and More)

In certain circumstances, we may be required by law to provide information about
you and your engagement with HI MSS. We will never turn over your data to the
government or to law enforcement unless we are required by subpoena, warrant or
other legal process or legal order.

In those cases, we will turn over your personal data only when we have a good
faith belief that we are required by law to do so and that the disclosure is
narrowly tailored and reasonably necessary to (1) investigate or prevent
suspected or actual illegal activity; (2) enforce our agreements with you; (3)
defend ourselves against legal claims or allegations; (4) protect the security
of our Services (such as preventing a similar fraud across different
departments) and (5) to exercise or protect the rights and safety of HIMSS, our
Members, personnel or others. We attempt to notify users about legal requests
for their personal data when appropriate and permitted, unless prohibited by law
or court order or when the request is an emergency. We may dispute such requests
when we believe, in our discretion, are overbroad, vague or lack proper
authority, but we do not promise to challenge every demand.

Finally, we may be required to share personal data for archival purposes in
order to maintain HIMSS, or third-parties' records (for example, maintaining a
list of individuals registered for an event, or those who have achieved an
expert-level certification for verification purposes).


OUR OBLIGATIONS AND YOUR CHOICES

Based on the applicable laws of your country and state, under this Policy, you
maintain certain rights.

For example, in some regions, such as the European Economic Area, you have
rights under the EU General Data Protection Regulation (the "GDPR") which allow
you greater access to and control over your personal information. These rights
include the right to access and port your data, delete your data, change or
correct your data, as well as the right to object to or limit the ways in which
your data is used.

Depending on your state of residence within the United States, your privacy
rights and our obligations may differ. For example, residents of California,
under the California Consumer Privacy Act (the "CCPA") have the right to know
which categories of data HIMSS holds about them, as well as the categories of
third-parties to which that date is sold or shared. Furthermore, California
residents are able to opt-out of the disclosure of their sensitive personal
information upon registration and can exercise that right anytime throughout
their engagement with HIMSS Services by accessing their settings. Californians
may also designate a representative to act on their consumer rights, although
HIMSS retains the right to verify that the representative is acting under your
direction. Residents of Nevada too, have heightened privacy rights over their
personal information when used in combination with another identifier (like a
financial account number). Rest assured that, regardless of your state of
residence, HIMSS upholds our obligation to protect your personal data to the
fullest extent of applicable law.

We aim to fulfill every request from you, unless those requests are frivolous or
would be impractical to address, jeopardize the rights of others, or if we are
not required to by law. However, in such circumstances, we will still respond to
notify you of such a decision. In some cases, we may also need you to provide us
with additional information, which may include personal data, in order to verify
your identity. HIMSS will never deny you the use of our Services or provide you
with a different level or quality of Services for exercising any of your rights.

If you have any questions about this Policy, or if you would like to exercise
any of your rights outlined below, contact us at:

We will respond to your request as soon as we are able, and in any case, within
30 days or sooner, as prescribed under applicable law.


ACCESS OR PORT YOUR DATA

You have the right to request more information about the personal data we hold
about you anytime, as well as request a copy of that data. We will send a copy
of your personal information in machine­ readable format to the email address
associated with your account, unless you direct us otherwise. You can also
request that we transmit the data to another platform where technically
feasible.


DELETE YOUR DATA

You have the right to delete the data you have previously shared with us. Once a
deletion request is fulfilled, neither you nor HI MSS will have access to your
historical data, unless we are required to retain such information by law.
Filing a deletion request means that your data will be permanently and
irreversibly erased, which may limit our ability to communicate with you in
meaningful ways. If you would prefer to change or correct your information
instead or ask that we change the ways in which we use your data, such
restrictions allow us to continue offering you the Services you value.


CHANGE OR CORRECT YOUR DATA

You have the right to correct, change, or modify the personal data we hold about
you anytime if you believe that data to be incorrect or incomplete.


OBJECT TO, LIMIT, OR RESTRICT THE USE OF YOUR DATA

You have the right to contact us anytime and object to the further use or
disclosure of your personal data for certain purposes, such as for direct
marketing. You can also ask us to restrict further processing of your personal
data.


OTHER THINGS WE THINK YOU SHOULD KNOW

Lawful Bases for Processing

Pursuant to the GDPR, which governs the collection, use, and transfer of
personal data within the European Economic Area and in certain other
circumstances, HIMSS processes personal data in line with specific lawful bases.
Those bases include performance of a contract ( e.g., the new Member
registration process), when necessary to comply with our legitimate interests (
e.g., to manage past payments or to collect owed money, keep our services
updated, and inform our market and marketing strategies); when necessary to
comply with legal obligations (e.g., notifying you when our Privacy Policy
changes, or when responding to your inquiries).

Depending on your country of residence, we may be subject to other obligations
not mentioned here. Furthermore, there may be other sector-specific privacy and
security laws (for example, those governing health and financial data) that we
do not mention within this Policy, but do have bearing on how we collect, use
and share your data.

If we are relying on your consent to process your personal information, you have
the right to withdraw that consent at any time. Please note however that this
will not affect the lawfulness of the processing that occurred before your
withdrawal, nor will it affect the processing of your personal information
conducted in reliance on lawful processing grounds other than consent.

Security

HIMSS implements appropriate technical and organizational security measures
designed to protect the security and safety of your personal data.

Data Localization and Cross-border Data Transfers

As a multinational organization, HIMSS recognizes the need to meet GDPR
requirements, and ensure that your personal data is protected when transferred
across borders. The GDPR restricts the transfer of personal information outside
of the European Economic Area, except in cases where adequate protections are in
place to guarantee that your personal information is sufficiently protected.

Children

HIMSS Services are not intended to be used by children. By using HIMSS Services,
you affirm that you are an adult over eighteen years of age. If we learn that we
have collected personal data from a child, we will delete that information as
quickly as possible. If you believe that a child may have provided us with their
personal data, please contact us at dpo@himss.org.


CHAPTERS

HIMSS supports many chapters and works to bring health professionals together.
Each HIMSS Chapter is a separate legal entity. HIMSS Members receive the benefit
of being a member of one HIMSS chapter of your choice. When you register for a
HIMSS chapter, we may collect information included but not limited to
profession, headline, professional objectives, and topics of interest. We
collect this information to ensure our platform includes applicable chapter
activities. Users have discretion in providing all or some of this information,
but providing this information is aimed at providing you with a more tailored
user experience. Visit your local HIMSS chapter for more information and
specific privacy policies.


MEDIA

HIMSS's platform provides full-service media and events on the relationship
between technology and innovation. HIMSS users will have access to account-based
marketing, custom content.

Additionally, this Service includes access to HIMSS TV and HIMSS Global Health
Conference Solutions.

 * Account-Based Marketing: HIMSS Media and Account-Based Marketing Service
   provides clients with unparalleled insights into key account activities
   across media, mobile, video, and other high­ impact channels.
 * Custom Content: The HIMSS Custom Content studies buyer personas and the
   buying process through an in-depth analysis of research.
 * HIMSS Editorial Brands: Healthcare IT News, Healthcare Finance News, and
   MobiHealthNews provide users with news, commentary, research, and insights
   for the digital health community. These platforms provide daily news updates
   on digital health and health care innovation coverage on a breadth of issues.

We may be required to share personal data for archival purposes to maintain
HIMSS, or third-parties' records.


LIST OF DATA PROCESSORS

HIMSS uses the following types of data processors to design, create, and
implement IT processes and symptoms that would enable the data controller to
gather personal data about HIMSS users. While HIMSS uses many data processors,
below is a list of the categories of processors we use to gather your data.

 1. User Experience: Data Processors will implement tools to analyze user
    engagement and interaction on the HIMSS' platform. These tools will analyze
    our products and service utility, ease of use, and efficiency.
 2. Brand Management: Data Processors will implement techniques and tools to
    increase the HIMSS’ platform brand value. These processors will work towards
    building out strong brand associations.
 3. Content Strategy: Data Processors will collect analytics and data around
    user's interactions and engagement with HI MSS content.


KEY TERMS

Anonymous or Aggregate Information

Anonymized data is information that has been irreversibly altered in such a way
that an individual can no longer be identified directly or indirectly by its
use. Aggregate information, similarly, cannot identify an individual, and is the
process of combining data sets in order to obscure the identity of an
individual.

Cookies

A cookie is a small file containing a string of characters that is sent to your
computer when you visit a website. When you visit the site again, the cookie
allows that site to recognize your browser. Cookies may store user preferences
and other information. You can configure your browser to refuse all cookies or
to indicate when a cookie is being sent. However, some website features or
services may not function properly without cookies.

IP Address

Every device connected to the Internet is assigned a number known as an Internet
protocol (IP) address. These numbers are usually assigned to geographic blocks.
An IP address can often be used to identify the location from which a device is
connected to the Internet.

Pixel Tag

A pixel tag is a type of technology placed on a website or within the body of an
email for the purpose of tracking certain activity, such as views of a website
or when an email is opened. Pixel tags are often used in combination with
cookies.

Partner or Partner Organization

HIMSS works with vendors, third-party advertisers and sponsors, healthcare
organizations, and employers to offer content, conferences, courses, and more.
Our partners are held to this Policy.

Personal Information

Personal Information means any information that can identify an individual,
including, but not limited to, information that relates to a person's name,
email address, health, finances, education, business, mailing address, telephone
numbers, license numbers, and any financial identifiers.

Sensitive Personal Information

This is a particular category of personal information relating to topics such as
confidential medical information, racial identity, ethnic origins, political or
religious beliefs, trade union membership, or sexual orientation.


ABOUT THIS POLICY

This Policy applies to all Services offered by HIMSS and its partners, as well
as services we offer on third-party sites. However, this Policy does not apply
to services with separate privacy policies that do not incorporate these
provisions. Furthermore, this Policy does not apply to other companies,
individuals, and organizations that choose to advertise our services or to
services offered by other companies, individuals, or other organizations.

To keep this Policy up-to-date and to remain compliant with relevant laws, we
may make changes that reflect our current practices. We will not reduce your
rights under this Policy without your consent, and if we make significant
changes, we will post a prominent notice or directly send you a notification. We
encourage you to review this privacy notice with reasonable frequency to stay
informed regarding the ways that we protect your information.

This Privacy Policy was last updated in July 2024.



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Phone: (312) 664-4467

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