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Cloud AccountingPts123December 18, 2022February 18, 2023


DFD-CPA ONLINE CLOUD ACCOUNTING


MAKE YOUR BUSINESS THRIVE

Let DFD-CPA Online Take Your Accounting To The Next Level


CLOUD ACCOUNTING





We introduced new technology in order to help our clients better control their
businesses. As a result, we created a new “virtual branch” named DFD-CPA ONLINE
a professional online accounting practice, offering stress-free accounting and
tax services and serving small businesses and individuals all over Canada.

With us, you’ll never have to worry about the numbers again. You’ll be able to
focus on your business. That’s why our clients love us.

DFD-CPA ONLINE is the new virtual wing of the DFD Chartered Professional Account
Inc. (DFD-CPA), an already well-established professional accounting firm, dating
since 2004.



Cloud technology is here and we have many years of experience. Cloud accounting
software is similar to traditional, on-premises, or self-install accounting
software, only that the accounting software is hosted online. Data is sent into
“the cloud,” where it is processed and returned to the user. We use modern
online/cloud accounting software, apps, and products that are secure,
continuously updated and backed up.

Using the cloud makes it easier for you to access data quickly, accurately, and
safely anytime, anywhere. It saves time and accounting fees and it provides
simple, 24/7 accessibility of secure real-time information, as well as a
powerful cloud-secure environment to support all daily business operations that
can be made available team-wide.

You run your business and its books run by themselves, while your dedicated
accounting professional team reconciles accounts monthly and provides on-demand
financial guidance- just a phone call, chat/email/WhatsApp message away. Our
accounting professionals use AI automation with the best financial tools to
manage your books efficiently, keeping your bookkeeping and accounting costs
low.

We provide technology-backed accounting services to our clients ranging from
monthly bookkeeping services, payroll, corporate accounting, tax filing, tax and
financial advisory, and strategic planning.

Our cloud-based software and apps are designed to simplify your accounting with
an expert team to assist you. We integrate our system to work with your business
so that you can access everything remotely. Then, we’ll teach you how to use the
software comprehensively so that you’re comfortable and confident with the new
system.

A cloud accounting service eliminates the need for you to hire an accountant or
bookkeeper but you are sure that everything is done under a CPA’s permanent
supervision, support, help, and guidance. It also provides real-time financial
reports.

By using cloud technology for accounting purposes, we are able to give our
clients full transparency. This way you are able to have access to a CPA
accountant while also being able to access your accounting data, financial
statements, and reports without having to physically meet someone. There’s no
need to physically store and manage paper documents – it’s all organized neatly
online so everything can be found in a pinch.

If you want your business to work smarter and faster, DFD-CPA CLOUD ACCOUNTING
is a wise option. Working in the cloud will give you a better overview of your
finances, and improve collaboration with your team and your CPA accountant.

Call us now to find out how it works!



Call Us


OUR SERVICES




BOOKKEEPING

Quickbooks online, Sage 50 Cloud, Wave Accounting, Xero, monthly, quarterly or
annual service, including bank and credit card reconciliation, accounts
receivable and accounts payable, TPS/TVQ, HST sales tax returns, accounts
integrated with eCommerce platforms (Amazon, Shopify, etc.), online invoicing,
and many more.




CONVERSION

Desktop software to a cloud accounting software, Excel to a cloud-based
accounting platform, or from one accounting program to another (example: Sage 50
to Sage 50Could, Sage 50 to QuickBooks en ligne, Freshbooks to Xero), and
others).




MANAGEMENT & END OF YEAR ACCOUNTING

We will create first-class accounting records and strengthen your financial
security. The compilation of your financial information (The Compilation Report)
will be fully compliant with CPA Canada standards. Federal and provincial
Corporate Tax Returns preparation, tax optimization, and planning strategies to
minimize your income tax payments.




PERSONAL TAX SERVICES

We will prepare your federal and provincial personal tax returns remotely,
making sure that you take advantage of all the tax credits and deductions
provided by the law and make beneficial recommendations for the following year.

 * Personal income tax returns (federal and all provinces)
 * Self-employed tax returns
 * Sole proprietorship and partnerships
 * Capital gains and investment income
 * Rental property income
 * Tax planning and tax savings strategies




PAYROLL

Integrated cloud payroll system, completely automatic, with possible direct
deposits for employees, monthly, quarterly or annual DAS returns and
remittances, payroll processing, WSIB/EHT/CNESST fillings and remittances,
year-end T4/RL-1 payroll tax slips, T5/RL-3 dividends tax slips as well as their
corresponding summaries. For Quebec construction companies, we offer CCQ payroll
and fillings.




TAX ADVICE & TAX PLANNING

We partner with some of the best tax lawyers to properly support you and/or your
business with simple to complex various strategies of tax optimization and
planning, like RRSP optimized contributions, salary vs. dividends tax planning,
optimal corporate structure (Trust, Holding Company, Operating Company, as well
as the creation of a 3-tier corporate structure for the real estate investors).
We will provide the required advisory and guidance to help minimize your tax
exposure. We have the experience, background, and the tools to reach the best
solution for you, your family, and your business.




VIRTUAL CFO

As your business grows, the acquisition of a Chief Financial Officer (CFO)
becomes crucial. DFD-CPA Accounting Online can serve you as your virtual CFO.
Our expertise, analysis, and insights are the perfect assets for positioning
your business. By engaging us as your virtual CFO, you get the benefits of
executive financial support, which is a key element enabling you to thrive.




OTHER SERVICES

DFD-CPA Online Accounting offers a full suite of services to enhance your
business operations. It includes the following:

 * Cash flow statements and analysis
 * Budgeting
 * Profitability and financial ratios
 * Forecasting






WHY CHOOSE DFD-CPA ONLINE?


AUTOMATED AND PAPERLESS

Filing folders, cabinets, shoe boxes… time to forget them. Your team of virtual
accountants DFD-CPA uses smart tech apps that automates most parts of the
accounting process, which means that everything is totally paperless and almost
fully automated. Less work, less waste, and less harmful for the environment.

Following discussions and analysis to identify the specific needs of each
client, we prepare a complete package that will contain a turn-key, automated
solution, namely access to an online accounting system, to which
state-of-the-art applications are attached, depending on your specific needs and
preferences for the automation of most of the difficult accounting operations
(automatic loading and processing of bank and credit card transactions, fully
automated processing of salaries and direct deposits, production of DAS returns
as well as their automatic remittance payments to governments, including T4 and
RL-1, issuing invoices, scanning and automatic processing of expense invoices,
connection and automatic transfer in the system of transactions made on
eCommerce platforms, etc.)

Once the training for their use is completed, you will be able to start taking
care of your company’s accounting and books just like a professional bookkeeper
would. The only difference will be that from behind, you will be permanently
watched, assisted, and guided by a CPA team, which will accompany you on this
journey, so that you can be assured that everything is done correctly and in
accordance with the accounting and fiscal regulations, with the permanent focus
on optimizing the tax savings. And all of this at a fraction of what it would
cost you to hire an accountant for the same work and results, and while you will
be always in control of your business.




FIXED PRICING

Our focus is on quality, not on how many hours we can spend on a deliverable. In
turn, you pay for a result, not for time spent. No hourly charges. No surprises.
You will receive a Value-based fixed monthly fee that covers everything of what
you need. All the costs for accessing all the online apps and tools, including
the online accounting software, will be included in the fixed pricing agreement
and made available to you as a turn-key personalized solution.

Of course, at the client’s request, for order changes, or for special projects,
we can commonly agree on hourly engagements or custom packages as well.




DEDICATED ACCOUNTANTS

Your focus should be on growing your business, plain and simple. Our focus is
your success, which means we need to be proactive, accessible, and responsive.
We make sure that a quick turnaround for any accounting and tax question is a
top priority. We offer unlimited email, video conference, online, and telephone
support.

We assign a dedicated accounting professional to each one of our clients during
onboarding and thereafter during our journey. Our professionals make themselves
available for you from anywhere at any time.




ACCOUNTING, ANYWHERE

We use cloud-based solutions to help you run your business on the go. We work
with clients all across Canada – from Vancouver to Calgary and Toronto to
Halifax – we have you covered.




INDUSTRY EXPERTS

We have expertise in several industries: medical, professionals, real estate,
construction, startups, investors, and many others.




UNLIMITED TIMELY SUPPORT

Fast, same-day responses to your tax, accounting, and tech questions.




UNLIMITED TRAINING

We’ll walk you and your team through everything needed to feel confident and
make you understand what you’re doing. So that, in the end, everybody’s job is
done properly.







HOW DOES IT WORK?





Contact us to book a complimentary phone or video chat. Because everything is
online, we work with clients across Canada.

We’ll get together and talk about your business. We know that each business’s
pain points and needs are totally unique, so we’ll dig into what’s giving you
the most headaches and sleepless nights. We’re like your accounting therapists.

Give us the keys, and we’ll drive. We’ll conduct a full analysis of your current
accounting systems, technologies, and processes to help us determine the best
ways to use cloud accounting tools to streamline your operations.




CLOUD ACCOUNTING FEATURES

Pay Bills
Track and pay bills on time. And get a clear overview of accounts payable and
cash flow.

Claim Expenses
Simplify employee expense claims. Scan receipts, download, capture costs,
submit, post expense transactions with 1 click, claim sales taxes, approve,
reimburse, and view spending.

Connect Your Bank
Connect your bank and set up bank feeds. Transactions flow securely straight
into our Cloud each business day.

Instant invoice payments online
Accept payments online and get paid up to twice as fast by connecting to Stripe,
Square, PayPal, GoCardless, and others.

Track project profits
Quote, invoice, and get paid for jobs, plus keep track of time, costs, and
project profitability within our system.

Bank Reconciliation
Keep your financials up to date. Categorize your bank transactions each day
using our suggested matches.

Sales tax
Automatically calculate sales taxes on transactions and use reports to prepare
and file GST, HST, and PST tax returns (including electronic remittances).

Capture data
Get copies of original documents and key data into the online accounting
software automatically without manual data entry using Dext Prepare.

Files
Use our online filing system. Manage and share documents, contracts, bills and
receipts safely from anywhere, with our unlimited online client portal.

Reporting
Track your finances with accurate accounting reports. And collaborate with your
advisor online in real-time.

Inventory
Keep track of what’s in stock with inventory software. Populate invoices and
orders with items you buy and sell.

Multi-currency accounting
Pay and get paid in over 160 currencies, with up-to-date exchange rates and
instant currency conversions.




INCLUDED SERVICES

All services include the following (depending on your needs)

 * QuickBooks Online (Essentials or Plus – value of $44 respectively $66 per
   month)

 * Sage 50 Cloud (Standard or Plus- value of $39 respectively $55 per month)

 * QuickBooks Online or Sage 50Cloud mobile app

 * Xero, Freshbooks or Wave Accounting Online solutions available

 * Online Portal Document Management with App (Value of $50 per month)

 * Dext Prepare Dext – Prepare with ReceiptBank with mobile app (Value of $35
   per month)

 * Bank and Credit Card Reconciliations

 * Post vendor bills, expenses and bank transactions

 * Sales Tax (HST/GST and PST/QST) Reconciliation

 * Unlimited email, WhatsApp, online and telephone support

 * Periodic Financial Reporting

 * Canadian-based team (we don’t outsource)

 * Reliable help from real account managers

 * A dedicated team that knows your business inside and out

 * Tax planning and consulting from experts, with proved reputation, and
   expertise, of more than 20 years in the industry

 * Easy-to-reach support through a variety of direct communication lines

 * Tech-based applications from industry-leading providers

 * Useful reports with actionable insights

 * Accurate and timely statements provided to you

 * Year-end tax ready financial statements

 * Integrated tools and streamlined dashboards

 * Applications that are easy to use on the go

 * Peace of mind that you’re in compliance

 * Data security


OPTIONAL SERVICES


 * Financial Statements / Compilation Reports

 * Inventory Management

 * Fixed Asset/Amortization Tracking

 * Regular or Specialized Payroll Services (CCQ)

 * Year-End Tax and Accounting Preparation

 * Startup and Small Business Consulting Services

 * Tax Planning and Consulting

 * Electronic Payment Workflow

 * KPI & Cashflow Reporting

 * Migration Services

 * App Software Selection

 * Budgeting

 * Forcasting

All the packages are subject to a setup fee that can vary between $350 and $750
plus tax.



Call Us




FREQUENTLY ASKED QUESTIONS

WHAT IS A TRANSACTION?

We estimate your monthly fee based on transaction volume. For example, a
supplier’s invoice to you that you need to pay would be reflected as 2
transactions: 1 for the entering of the bill, and 1 for producing a
corresponding check/payment. If you’re not sure, don’t worry. We can help you
assess your transaction volume.

DO YOU ONLY OFFER CLOUD SERVICES? WHAT ABOUT DESKTOP ACCOUNTING SOLUTIONS?

We work with a number of desktop and cloud-based accounting applications. We can
either carry on and transition to our services with your existing software or
plan a migration path to another solution that may better fit your needs during
our onboarding process.

HOW DO YOU COLLECT DOCUMENTS FROM YOUR CLIENTS?

We have a number of options depending on your situation. If you have a large
number of paper documents that we need to get started with, we will arrange for
those to be delivered to our office and then returned to you.

For ongoing bookkeeping, we can implement a very simple and easy-to-use document
management workflow that is cloud-based which allows you to upload documents by
email, web browsers, scanner, or smartphone.

We also have a tool to securely download your bank and credit card statements
automatically every month without the need for you to regularly log in. Should
this be required, we can help set this up for you.
Once we have your information, leave the rest to us!

ARE THERE CUSTOM PACKAGES AVAILABLE?

Absolutely, we can work with you to design a package and workflow that meets
your requirements. The above is just a template that most businesses use. You
may wish to retain certain functions and/or include additional tasks. If you
fill out our custom pricing quote form, we can better determine your monthly
cost.

MY BUSINESS ACTIVITY FLUCTUATES GREATLY. ARE THERE HOURLY RATES AVAILABLE?

Yes. While many clients choose fixed-fee pricing, we can do hourly engagements
as well. Please contact us for more information.


OUR PARTNER PROGRAMS






WE’RE DIFFERENT BECAUSE WE TAKE CARE OF YOU DIFFERENTLY.



We have a 100% client satisfaction score because we invest in understanding your
business needs, provide transparent pricing, and reliable service. We generally
don’t bill by the hour and help clients with emerging needs – from filing
payroll returns to preparing investor reports.

We know what it’s like to work with unresponsive business partners, which is why
we serve you the way that works best with your business needs. We ensure quick
communication, transparency, and high-quality standards of professional conduct
and services.

DFD CPA Online Cloud Accounting © 2023