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PRIVACY POLICY


PURPOSE OF THE POLICY

 

This is the privacy policy of KM Business Information ACN 096 504 308 and our
related entities. 

The purpose of this policy is to clearly express an up to date policy about our
company’s management of personal information. 

This policy is intended to enhance the transparency of our company’s operations,
notify you of your rights and our obligations and provide information regarding:

 1. the kinds of personal information which we will collect and hold;
 2. how we will collect, hold, use and disclose personal information;
 3. the purpose for which we collect, hold, use and disclose personal
    information;
 4. how you may access personal information that is held by us and seek
    correction of such information;
 5. how you may complain about a breach of the Australian Privacy Principles
    (APP) or registered APP code (if any) that binds us and how we will deal
    with such complaint;
 6. whether we are likely to disclose personal information to overseas
    recipients;
 7. if we are likely to disclose personal information to overseas recipients,
    the countries in which such recipients are likely to be located and if
    practical specify the countries in the policy.

This Privacy Policy sets out how we comply with its obligations under
the Privacy Act 1988 (as amended by the Privacy Amendment (Enhancing Privacy
Protection) Act 2012) (the Act).


ACKNOWLEDGEMENT

We acknowledge that we must take reasonable steps when handling personal
information.

Whilst we cannot warrant that this policy will be followed in every instance we
will endeavour to follow this policy on each occasion.

Our company has taken reasonable steps to endeavour to comply with the APPs and
the Act, some examples are noted below.

 1. Implementation of privacy policy.
 2. Staff training and education (including a handbook for our staff). 
 3. Use of checklists to ensure that all APPs are complied with.
 4. Clear and transparent procedures regarding handling of complaints and
    disclosure of information. 

Our policy is available on our website however should you require a hardcopy
please contact us and we will provide you with a copy.


THE KINDS OF PERSONAL INFORMATION WHICH WE WILL COLLECT AND HOLD


COLLECTION

It is our usual practice to collect personal information directly from the
subject individual or their authorised representative(s).

Personal information means information or an opinion (including information or
an opinion forming part of a database), whether true or not, and whether or not
recorded in a material form, about an individual whose identity is apparent, or
can reasonably be ascertained, from the information or opinion.

Some examples of some personal information we might collect are:

 1. name;
 2. address;
 3. contact details such as phone number, email address; and
 4. date of birth.


IDENTIFICATION

You may choose to interact with us using a pseudonym and/or not identify
yourself. 

In circumstances where we are required to do so, or are authorised by law, a
court or tribunal to ask for your identification, we will request your personal
information.

Further it is likely that it will be impractical for us to interact with you
without some form of identification, and therefore we will request
identification details from you at the beginning of each transaction.

For example we will not be able to open a commercial credit trading account or
process a commercial credit application for you without obtaining identification
details.


HOW WE WILL COLLECT AND HOLD YOUR PERSONAL INFORMATION

We only collect and hold personal information by lawful and fair means.

In some circumstances, we may collect and hold personal information that has
been collected from a third party or publicly available source. This will likely
occur in instances where:

 1. you have consented for this collection (which would usually be via our
    privacy statement and/or credit application form); or
 2. you would reasonably expect us to collect your personal information in this
    way and it is necessary for us to collect this information for a specific
    purpose (such as investigation of a complaint).

We will take steps to hold personal information in a manner which is secure and
protected from unauthorised access.

Your information may be held in either a psychical form or in electronic form on
our IT system.

We will take steps to protect the information against the modification,
disclosure or misuse by including such things as physical restrictions, password
protection for accessing electronic IT systems.

We will also endeavour to ensure that our service providers have protection for
electronic IT systems and other necessary restrictions.

We will endeavour to ensure our staff are trained with respect to the security
of the personal information we hold and we will restrict any access where
necessary.

We will endeavour to destroy and de-identify the personal information once it is
no longer required.

In the event we hold personal information that is unsolicited and we were not
permitted to collect it, the personal information will be destroyed as soon as
practicable.

If we collect personal information about you from someone else, we will advise
you as soon as practicable that this information has been collected and the
circumstances which surround the collection.


THE PURPOSES FOR WHICH WE COLLECT AND HOLD PERSONAL INFORMATION

We will endeavour to only collect and hold personal information which is
relevant to the operation of our company.

Our purpose for collecting or holding personal information about you is so that
it may be used directly for our functions or activities.

We may use your personal information for the functions or activities of our
company to:

 1. assess credit applications;
 2. review existing credit terms;
 3. assess credit worthiness;
 4. collect overdue payments;
 5. assess credit guarantees (current and prospective);
 6. internal management purposes;
 7. marketing;
 8. sales;
 9. business development purposes and direct marketing.

We may also collect personal information (including sensitive information) for
both the primary purposes specified herein and purposes other than the primary
purposes, including the purpose of direct marketing. 

We may also collect personal information from other credit providers, Credit
Reporting Body (CRB) and any other third parties for the purposes of our
functions and activities including, but not limited to, credit, sales, marketing
and administration.


THE PURPOSES FOR WHICH WE USE AND DISCLOSE PERSONAL INFORMATION

We collect and use personal data mainly to perform direct sales, direct
marketing and customer service. We also collect data about suppliers, partners
and persons seeking a job or working in our company. 

We may use your information for the following purposes:

 * Send you marketing communications which you have requested. These may include
   information about our products and services, events, activities, and
   promotions of our associated partners’ products and services. 
 * Customers will by default receive Key Media subscriptions, but can choose to
   opt-out at any time.
 * Send you information about the products and services that you have purchased
   from us.
 * Perform direct sales activities, and allow our clients to do the same.
 * Provide you content and venue details on a webinar or event you signed up
   for.
 * Reply to a ‘Contact me’ or other web forms you have completed on one of our
   Key Media websites (e.g. to download a whitepaper). Once a form is filled out
   and sent, we will track your activities and allow our clients to do the same
   while on our website for the purpose of contacting you personally.
 * Follow up on incoming requests (customer support, emails, chats, or phone
   calls).
 * Provide you with access and services related to a our events, magazines,
   websites or other products.
 * Perform contractual obligations such as order confirmation, license details,
   invoice, reminders, and similar. The contract may be with Key Media directly
   or with a Key Media partner. If the contract is entered into with Key Media,
   the contract may be entered into digitally for more efficient contract and
   customer handling, including to meet with legal requirements.
 * Notify you about any disruptions to our services (system messages).
 * Contact you to conduct surveys about your opinion on our products and
   services.
 * Recruitment and processing job applications.

Unless one or more of the below scenarios has occurred, we will take necessary
steps to prevent personal information from being given to government agencies or
other organisations.

 1. You have provided your consent. 
 2. You would reasonably expect that your information would be so disclosed.
 3. We have informed you that your personal information will be provided to a
    third party. 
 4. We are required by law to provide your personal information to a government
    agency or other organisation.
 5. The disclosure of the information will prevent a serious threat to
    somebody’s life or health.
 6. The disclosure of the information reasonably necessary for the enforcement
    of criminal law.

Further we will endeavour to only disclose personal information for the purpose
in which it was collected, unless disclosure is reasonably necessary to:

 1. assist in locating a missing person;
 2. lessen or prevent a serious threat to life, health or safety;
 3. take appropriate action with suspected unlawful activity or serious
    misconduct;
 4. facilitate or assist with diplomatic or consular functions or activities;
 5. assist certain defence force activities outside Australia;
 6. establish or exercise a defined legal or equitable claim; or
 7. facilitate or assist confidential alternative dispute resolution activities.

We will take steps not to disclose personal information for direct marketing
purposes unless consent has been provided. 

In any event you will be provided with an opt out option with respect to direct
marketing should you wish to be excluded from direct marketing.

We will record this information on our opt out register. 

We will endeavour not to use or disclose a government related identifier unless:

 1. the use or disclosure of the identifier is reasonably necessary for us to
    verify your identity for the purposes of our activities or functions; or
 2. the use or disclosure of the identifier is reasonably necessary for us to
    fulfil our obligations to an agency or a State or Territory authority; or
 3. the use or disclosure of the identifier is required or authorised by or
    under an Australian law or a court/tribunal order; or
 4. a permitted general situation (as that term is defined in the Act) exists in
    relation to the use or disclosure of the identifier; or
 5. we reasonably believe that the use or disclosure of the identifier is
    reasonably necessary for one or more enforcement related activities
    conducted by, or on behalf of, an enforcement body.


DISCLOSURE TO CRB’S

We may disclose personal information to a CRB in accordance with the permitted
disclosures as defined under the Act. 

We may disclose your Credit Information to the following CRB’s listed below.

Veda Advantage
Level 15, 100 Arthur Street
NORTH SYDNEY NSW 2060
Tel: 1300 921 621

NCI
Level 2, 165 Grenfell St
ADELAIDE SA 5000
Tel: 1800 882 820

Dun & Bradstreet
Level 2,
143 Coronation Drive
MILTON QLD 4064
Tel: 07 3360 0600

Creditor Watch
Level 13, 109 Pitt Street
SYDNEY NSW 2000
Tel: 1300 501 312

Experian
Level 6, 549 St Kilda Road
MELBOURNE VIC 3004
Tel: 03 9699 0100

A copy of the credit reporting policy for the CRB’s listed above will be
available on their website or will be provided in hard copy upon request.


HOW YOU MAY ACCESS YOUR PERSONAL INFORMATION

You are entitled to access your personal information held in our possession.

We will endeavour to respond to your request for personal information within a
reasonable time period or as soon as practicable in a manner as requested by
you. We will normally respond within 30 days.

You can make a request for access by sending an email or letter addressed to our
Privacy Officer, details specified below.

The Privacy Officer
KM Business Information
Suite 3.01, 18-20 York St, Sydney NSW 2000 Australia
Phone:  (02) 8437 4700
Email:  accounts@keymedia.com

With any request that is made we will need to authenticate your identity to
ensure the correct person is requesting the information. 

We will not charge you for making the request, however if reasonable we may
charge you with the costs associated with your request. 

You will only be granted access to your personal information where we are
permitted or required by law to grant access. We are unable to provide you with
access that is unlawful.

Further we are not required to and will not, give access to personal information
to the extent that:

 1.  we reasonably believe that giving access would pose a serious threat to the
     life, health or safety of any individual, or to public health or public
     safety; or
 2.  giving access would have an unreasonable impact on the privacy of other
     individuals; or
 3.  the request for access is frivolous or vexatious; or
 4.  the information relates to existing or anticipated legal proceedings and
     the information would not be accessible in normal discovery procedures; or
 5.  giving access would reveal the intentions of us in relation to negotiations
      and this disclosure would prejudice those negotiations; or
 6.  denying access is required or authorised by or under an Australian law or a
     court/tribunal order; or
 7.  we have reason to suspect that unlawful activity, or misconduct of a
     serious nature, that relates to our functions or activities has been, or 
     may be engaged in;
 8.  giving access would be likely to prejudice the taking of appropriate action
     in relation to the matter; or
 9.  giving access would be likely to prejudice one or more enforcement related
     activities conducted by, or on behalf of, an enforcement body; or
 10. giving access would reveal evaluative information generated within us in
     connection with a commercially sensitive decision-making process.

If we refuse access to the information, written notice will be provided to you
setting out:

 1. the reasons for the refusal (except to the extent that, having regard to the
    grounds for the refusal, it would be unreasonable to do so); and
 2. the mechanisms available to complain about the refusal; and
 3. any other matter prescribed by the regulations.


CORRECTION

Should we hold personal information and it is inaccurate, out of date,
incomplete, irrelevant or misleading, or incorrect you have the right to make us
aware of this fact and request that it be corrected.

If you would like to make a request to correct your information please contact
our Privacy Officer on the details above. 

In assessing your request we need to be satisfied that the information is
inaccurate, out of date, incomplete, irrelevant or misleading.  We will then
take all reasonable steps to ensure that it is accurate, up to date, complete
and not misleading.  

It is our normal policy to resolve any correction requests within 30 days. If we
require further time we will notify you in writing and seek your consent.

Should we refuse to correct your personal information written notice will be
provided to you setting out:

 1. the reasons for the refusal (except to the extent that, having regard to the
    grounds for the refusal, it would be unreasonable to do so); and
 2. the mechanisms available to complain about the refusal; and
 3. any other matter prescribed by the regulations.

We will endeavour to notify any relevant third parties of the correct personal
information where necessary and required.


COMPLAINTS

In the event that you wish to make a complaint about a failure of us to comply
with our obligations in relation to the Act or the APP’s please raise this with
our Privacy Officer on the contact details above. 

We will provide you with a receipt of acknowledgment as soon as practicable.

We will then endeavour to respond to your complaint and attempt to resolve the
issues within 30 days.

In dealing with your complaint we may need to consult another credit provider or
third party.

If we fail to deal with your complaint in a manner that you feel is appropriate
you may choose to report your complaint to an external dispute resolution scheme
(EDR Scheme).

If you are not satisfied with the process of making a complaint to our Privacy
Officer you may make a complaint to the Information Commissioner.  Details of
which are below.

Office of the Australian Information Commissioner
GPO Box 5218 Sydney NSW 2001
Email: enquiries@oaic.gov.au
Telephone: 1300 363 992
Facsimile: 02 9284 9666

The Information Commissioner can decline to investigate a complaint on a number
of grounds including:

 1. where the complaint wasn’t made at first to us;
 2. if the Information Commissioner considers the complaint has already been
    dealt with by a recognised EDR scheme; or
 3. if the complaint would be more effectively or appropriately dealt with by a
    recognised EDR scheme of which we are a member.


DISCLOSURE TO OVERSEAS RECIPIENTS

We may choose to, if permitted by law, share and/or disclose your personal
information with recipients outside of Australia.

We are required to notify you with a list of any countries which personal
information may be transmitted to, or disclosed where it is practical for us to
do so.

At this point in time, we may share and/or disclose personal information to
overseas in countries including the Philippines, India, Singapore, New Zealand,
the United Kingdom, the United States of America, and Canada.

If you have any queries regarding our credit reporting policy or wish to find
out more regarding any of privacy policies, please contact our Privacy Officer
on the details list above.


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