support.microsoft.com Open in urlscan Pro
2a02:26f0:480:985::f03  Public Scan

Submitted URL: https://www.bing.com/ck/a?!&&p=acad4396baa21bc6JmltdHM9MTY4NjYxNDQwMCZpZ3VpZD0xYWMyYjU0NS0zMTQ3LTZjNzItMWU4Yi1hNzdmMz...
Effective URL: https://support.microsoft.com/en-gb/office/use-loop-components-in-outlook-9b47c279-011d-4042-bd7f-8bbfca0cb136
Submission: On July 21 via manual from US — Scanned from DE

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Text Content

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USE LOOP COMPONENTS IN OUTLOOK

Outlook for Microsoft 365 Outlook.com More...Less


Loop components are portable, editable pieces of content that stay in sync
across all the places they are shared. You can embed them in any Outlook item
(email or calendar event) just as you can also do in Teams chats. Streamlining
the collaboration workflow, Loop components empower your team to ideate, plan,
and create together.

You can create a Loop component (e.g., table, paragraph, task list) in an
Outlook email and then paste a link to it in a Teams chat. Others can then view
and provide comments or edits which will immediately appear in the Outlook mail
for you and all others to see.

Note: Loop components is the first feature of the Microsoft Loop app to become
available in Outlook.

Get tasks done faster together. Crowd-source an agenda, track a group's action
items, or organize questions and answers. These are just a few scenarios made
easier with Loop components. No one ever needs to leave the mail to start
collaborating.

Share components. You can now share Loop components into different Outlook
emails, calendar events and Teams chats. Recipients can edit from wherever they
are and see updates instantly no matter where the changes are made.

Start in email or chat and build from there. Every Loop component you create is
automatically saved to a file in OneDrive. So, you might begin collaborating in
an Outlook email then later move to the file on Office.com, where you have a
larger visual space for editing.

For information on admin settings for Loop components in Outlook, see Manage
Loop components in SharePoint.


CREATE A NEW LOOP COMPONENT

 1. When writing a new mail or when replying to a mail, insert a new Loop
    component by going to Message > Loop Components.  In a Calendar item, go
    to Insert > Loop Components. 
    
    

 2. Use the drop-down list to select the type of Loop component you want to
    insert. 
    
    

 3. Enter content into the new Loop component. 


SHARE A LOOP COMPONENT

If you @mention someone within a Loop component, they will get an automatic
email notification with a link to the Loop component. You can also send a link
to the Loop component using the following steps. 

 1. In the upper-right corner of the Loop component, select the Copy link  icon.

 2. Paste the link into the target location (e.g., Teams chat, Outlook item).


INSERT AN EXISTING LOOP COMPONENT INTO AN OUTLOOK ITEM

By default, pasting the link to a Loop component displays its actual content –
unless you are pasting it inside a table, list, header, or footer. 

 1. In the upper right corner of the Loop component, select the Copy link  icon.
    Or, with the Loop component opened on Office.com, copy the link via the
    ‘share’ button.

 2. Go to the destination and paste via CTRL+V or the right-click menu. To paste
    only the link, select Insert link on the Insert tab.

Note: You must copy and insert the link as described here. The Loop component
paste-in won’t display if the link is copied as a web address from a browser
address bar.  


EDIT A LOOP COMPONENT

Recipients of a Loop component link can easily add edits or comments. No matter
where the edits are made, the component will always show the latest changes. 

 1. Within the Loop component, select where you want to add or edit content.

 2. Proceed with typing and editing. 

 3. Optionally enter a slash (/) to insert things like @mentions or dates. Enter
    two slashes (//) in existing text to add a comment, which will be attributed
    to you. 


VIEW ACTIVITY AND ACCESS


If others are editing while you’re viewing the component, you will see different
colored cursors therein. You can also see the text being edited in real time. 



Avatars appear in the upper right corner to indicate who is viewing, editing, or
has recently edited the component. Select or hover your cursor over any
avatar for details. You can also select the See who has access  icon. This will
display the avatars of only those who have viewed the component at least once.  


CHANGE LOOP COMPONENT SHARING PERMISSIONS

By default, a Loop component sent via Outlook is shared per your organization's
existing permissions. While composing the item., you can change who the Loop
component will be shared to. 

 1. In the upper-left corner of the Loop component, click on its name.

 2. Select the permission type. (e.g., People in Organization with this link can
    edit). 
    
    

 3. Use the share dialog to update the Loop component permissions.


VIEW/EDIT A LOOP COMPONENT ON MICROSOFT365.COM

Here’s how to open a Loop component in Microsoft365.com. 

 1. In the upper-left corner of the Loop component, click/select its name.

 2. View and edit in the browser.


FIND AN EXISTING LOOP COMPONENT

Your Loop components are saved automatically to your OneDrive. You can easily
find them from either Microsoft365.com or OneDrive.  Use Search or go tomy
content. 

Tip: The title of your Loop component might also be applied as its file name. To
facilitate search, use a memorable, descriptive name. 


FAQS

Q. HOW CAN I SHARE FEEDBACK ABOUT LOOP COMPONENTS?

A: We are continuously striving to improve our products, and we rely on your
feedback. If you face any challenges with using Loop components or have any
suggestions on how we can further improve your experience, please let us know
via the Give feedback to Microsoft feature on screen or via Feedback on the Help
tab. Include the hashtag #Loops in the title of your note. 

Q. WHY DO LOOP COMPONENTS NOT WORK ON PLAIN TEXT OR RICH TEXT EMAILS?

A: To render a Loop component properly, the email must be in HTML format. All
other email formats will simply display a link to the Loop component. 

Q: WHY DO SOME LOOP COMPONENT TYPES APPEAR ONLY AS IMAGES OR AS DISABLED IN THE
LOOP COMPONENT DROP-DOWN ON THE TOOLBAR? 

A: Here are several possible explanations: 

 * The file is in Viewing mode rather than Reviewing or Editing mode.

 * The file is opened in Safari or Teams on Mac (not yet supported).  

 * Loop components have been turned off by your organizational admin.

 * You are not using your organizational Windows login - possibly signed in with
   a personal account or other login. 

Q: CAN I CHANGE THE PERMISSIONS OF LOOP COMPONENTS?

A: Loop components are available to everyone in your organization who has the
link. It is not possible to make them available only to certain people, or to
people outside your organization. 

Note: Changing who has access to the Outlook item has no effect on who has
access to the Loop component.

Q: CAN PEOPLE OUTSIDE MY ORGANIZATION USE THE LOOP COMPONENT?

A: Currently, Loop components are available only to people within your
organization.

Q: WHEN I CREATE OR PASTE A LOOP COMPONENT, WHY DO I SEE A MESSAGE ABOUT SHARING
THE CONTENT?  

A: This message indicates that the Loop component may be shared more freely than
your organization’s default new-link configuration specifies. The component
could be viewed and edited by anyone in your organization who has the link. If
this is acceptable, select Insert and share to proceed. Otherwise, select Cancel
or Display as link. 

Q: WILL A LOOP COMPONENT INHERIT A SENSITIVITY LABEL FROM THE EMAIL OR MEETING
IN WHICH IT IS EMBEDDED? AND WILL A SENSITIVITY LABEL ON A LOOP COMPONENT BE
APPLIED TO THE CONTAINING EMAIL/MEETING?

A: Neither. The protection levels of the Loop component and the containing
email/meeting remain independent of each other. 

Q: CAN THIS FEATURE BE TURNED OFF BY A GROUP ADMIN?  

A: Relevant instructions for admins are located in this article: Manage Loop
components in SharePoint 

Q: WHY WOULD LOOP COMPONENTS IN THE RIBBON BE GREYED OUT OR NOT WORKING?

A: The Loop components button will be grayed out if at least one mailbox in the
profile supports Loop, but the current mailbox that the mail is being sent from
does not. Loop components are supported only with a Microsoft 365 business
mailbox. Make sure that the account you're using with Loop components is signed
into OneDrive for Business. Check under File > Account > Connected Services for
the presence of a OneDrive for Business service. If none are available, the user
will need to sign in to one.


LEARN MORE

Get started with Microsoft Loop

Send a Loop component in Teams chat

Microsoft Answers community for Microsoft Loop




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