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HIMSS LEGAL & PRIVACY POLICY


INTRODUCTION

Healthcare Information and Management Systems Society, Inc. (HIMSS) is a global
leader supporting the health ecosystem by building the bridge between
information and technology.
Individuals use our platform to connect with one another, share resources and
information pertaining to their areas of expertise, and showcase their
professional growth. The HIMSS Privacy Policy applies to any registered users
(“Members”) of our site, as well as any visitors (“non-members”).  

HIMSS takes your privacy seriously. This Privacy Policy applies to HIMSS-owned
websites, HIMSS-branded mobile app, and all communications and services offered
by HIMSS or offered in conjunction with Healthcare Information and Management
Systems Society (HIMSS), (“Services”) but excludes services which state that
they are offered under a different privacy policy. 

To best explain your rights and our obligations under this Privacy Policy, we
have included more information about your rights and our obligations below,
along with definitions for key terms that we use throughout the Policy. If you
have any questions about this Privacy Policy, you can contact us
at: dpo@himss.org.  


SERVICES

This Privacy Policy applies to HIMSS services (“Services”), including off-site
Services, such as our ad services, but excluding services that state that they
are offered under a different privacy policy. For California residents,
additional disclosures required by California law may be found in our California
Privacy Disclosure.

Please read this privacy notice carefully as it will help you understand what we
do with the information that we collect.

When we mention "HIMSS," "we," "us," or "our" in this Privacy Policy, we are
referring to the relevant company in the HIMSS Group responsible for processing
your data. HIMSS is ultimately the data controller or a joint controller along
with another company of the HIMSS Group.


PRIVACY POLICY CHANGE

HIMSS reserves the right to modify this Privacy Policy to provide you the
opportunity to review the changes before they become effective. If you object to
any changes, you may close your account.

You acknowledge that your continued use of our Services after we publish or
send  notice about our changes to this Privacy Policy means that the collection,
use and sharing of your personal data is subject to the updated Privacy Policy,
as of its effective date.


DATA WE COLLECT

In order to offer you HIMSS’ Mobile, Newsletter, Webinar, and Career Services,
we have to collect certain information about you. That information includes: 

Registration Information 

In order to create an account with HIMSS, you will need to provide us with
certain personal information. That information includes your name, city and
country, email address, and site password. We may also require verification of
your identity through a HIMSS-associated identification number or through the
provision of a personal link sent to your email address. When registering for
premium Services (e.g., membership), we may also ask for payment information.
This information is strictly subject to our privacy and security protocol under
this Policy, and we will never charge you for Services that you do not
request.  

In addition to this required information, upon registration, we may ask for
additional optional information. Such optional information may include your
profession, photo, headline, professional goals, topics of interest, and more.
Whether you provide this information or not is entirely up to you, but by
providing this information you allow us to provide you with a better and more
tailored experience.  

When you download and use the HIMSS Mobile Application and interact with
event-specific capabilities, we may collect information about your behavior
(e.g., view an event guide, check out an event schedule, view attendee profile,
send a message, add event session to your schedule) for the purposes of
gamification. For each event-related activity that you perform within the Mobile
Application, HIMSS will score your activity, compare and rank your activity with
the activity information of other users.

Sponsored Content

When Members download a White Paper, we may collect personal information
including a user’s name and contact information (such as an email address),
order and payment information, online account username, and information about
your browsing habits. We collect this information to ensure that our White
Papers are better tailored to our Members’ interests.


WEBINAR

When Members register for HIMSS Webinar Services, we may ask for the
information outlined here, as well as collect additional information such
as attendance records, completion of a course and other similar
information, such as metrics related to your access. We do this to ensure that
our offerings are engaging and helpful to our Members, that partners are aware
of opportunities to host additional webinars, and more. 


CAREER

When Members choose to engage with HIMSS’s Career Services, HIMSS will ask for
the information acknowledged here, as well as additional information necessary
or helpful to a job search. That information might include, for job seekers, for
example: particular skills and qualifications; areas of expertise; target cities
and locations; salary requirements, and more.  HIMSS will share only the
information you provide to us, and we reserve the right to share public
information available on your feed, which is available for any HIMSS member to
view. HIMSS will never share your non-public sensitive information, unless
specifically requested by you — such as information you choose to include within
your resume.  

If you decide to use other services or features that contains our plugins, for
example a platform that allows you to log in using the same login process you
use with us, or if you choose to log into HIMSS through your existing email
account or through another service, we may receive information about your visits
and interactions with those other services. We use that information to verify
your identity on our platform, identify your interests, and for select other
purposes such as monitoring your account for security or fraud.  


EVENTS

HIMSS hosts several online events, separate from the Global Conference. When a
user signs up for our online events, we may collect information including but
not limited to username and password, first name, middle initial, last name,
user’s company/organization, title/professional degree or designation, photo,
physical address, phone number, email, age bracket, gender, and disability
status.

We may also collect demographic information including but not limited to
professional title, worksite, length of time in the field, purchasing authority,
previous conference attendance, name of the hotel (if attending an
in-person/live event), and discount code.


NEWSLETTER

For Members that choose to subscribe to HIMSS’s Newsletter, we add your name and
email address to HIMSS’s mailing list, which is managed by Salesforce.com.
Please note that the Salesforce Privacy Policy governs Salesforce’s practices.  
For Members subscribed to HIMSS’s Newsletters, each individual newsletter you
receive contains a quick and easy unsubscribe link. When you opt-out from
receiving those emails, HIMSS and Salesforce, which manages HIMSS’s Newsletter,
may retain a record of your past receipt. If you would prefer HIMSS delete these
historical records, contact us directly at dpo@himss.org. 

When users contact HIMSS via phone number or email portal, we may collect
personal information included but not limited to first and last name, phone
number, time, date, and email address. We will also record the reason for the
call or email.

Profile Information 

By using HIMSS’s Services, you have the opportunity to connect with colleagues,
share information about professional development opportunities, maintain
professional credentials, enroll in course certifications, register for events
and conferences, and more. One of these Services that HIMSS provides our Members
is the ability to create and develop an online profile.  

As a Member, you can choose to share information such as your photo, headline,
current role and workplace, experience level, personal websites, certifications,
professional goals and affiliations, and more. Whether or not to fill
out sections of your profile is up to you, however the more details you provide
the more likely it is that opportunities for collaboration, professional
development, and relevant information will find their way to you.  

The data you choose to make public, including your posts, likes, follows,
comments, and more can be seen by anyone logged into the platform. While those
that are not logged on cannot see the information you share, HIMSS cannot fully
mitigate the risk that Members will violate HIMSS’s Terms of Service to move the
information you’ve shared on HIMSS off our platform.  

You can choose to engage with the HIMSS Mobile Application to register and
support your participation in virtual and in-person events. When you choose to
engage with the Mobile Application, you will automatically be provided with our
in-application game experience, where you can earn points for exploring the
application and earning achievements and compete on the leaderboard against
other event attendees.  

HIMSS will never ask you to share sensitive personal information, such as your
trade union membership, sexual orientation, or racial identity, on your public
profile or in another public manner. Please do not post or add personal data to
your profile that you would not want to be publicly available and be aware that
sharing the non-public sensitive data of others without their permission is a
violation of our Terms of Service (e.g., sharing a photo of a patient’s medical
record).  


RATINGS, INTEREST INFORMATION, AND CHAPTER-RELATED OFFERING

HIMSS offers the ability for Members to discuss, rate, and review specific
course offerings, conferences, and more.  

Absent a request from you asking for this data to be deleted, corrected or
limited in use, HIMSS reserves the right to preserve such public comments and
ratings information in order to better our Services,
provide relevant information to partners, and provide up-to-date information for
our Members.  

In addition to rating specific offerings, HIMSS Members are welcome to join
local or interest-oriented Chapters in order to discuss areas of interest as
well as network (e.g., Southern California Chapter or Nursing
Informatic). Chapter events may be arranged or visible via HIMSS Services, for
example by using our registration pages, and any personal information on our
Services is subject to this Privacy Policy. However, Chapters, while affiliates,
are not operating as HIMSS in an official capacity, and the information
shared off of HIMSS Services is not subject to this Privacy Policy (e.g., a
Member’s speech at an in-person Chapter event). Therefore, if you are taking
part in Chapter events, networking, or social hours, please do not share any
information that you would not want to be publicly available.   


INFORMATION GATHERED FROM COOKIES AND OTHER SIMILAR TECHNOLOGIES

In accordance with HIMSS’s Cookie Policy, HIMSS uses cookies and other similar
technologies (such as pixels and advertising tags) to ensure the quality of your
visit. In particular, HIMSS uses cookies to recognize users and their
behaviors across our Services, streamline the login process, maintain a Member’s
state while using our Services, and remember user-specific preferences. You can
always set your browser not to accept cookies; however, you should be aware
that in some cases, some of our Services may not function as a result. 

When leaving or coming to our sites, HIMSS may also collect information
concerning both the site you came from and the one you go to, as well as the
time of your visit. We collect this information in alignment with the security
and privacy protocol outlined in this Policy, and endeavor to utilize
privacy-preserving technologies such as Internet Protocol (“IP”) masking, which
allows us to only collect the information we need, in anonymous or aggregate
form, about your site visit.  

When using our Services from a mobile device, your device will send us data
about your location based on your mobile device’s settings. To the
extent we may use Global Positioning System (“GPS”) or other tools to identify
your precise location, we will always ask for your opt-in consent.  

We endeavor to cooperate with “Do Not Track” (“DNT”) signals. When you choose to
turn on the DNT setting in your browser, your browser sends a signal to
websites, analytics companies, ad networks, plug in providers, and other web
services you encounter while browsing to stop tracking your activity. DNT
signals are not universal, and in special circumstances, HIMSS reserves the
right to refrain from complying with signals, such as when the signal is
indecipherable or incompatible with our processes. Similar to our note about
cookies, if you choose to turn on your DNT setting within your browser, some of
our Services may not function as a result; furthermore, we may not be able to
send you some of the advertisements or sponsored opportunities you may value.  

Unless relevant law provides otherwise, we also collect (or rely on others who
collect) information about your device when you have not engaged with our
Services (e.g., ad ID, IP address, operating system and browser information) so
we can provide you with relevant ads and better understand their effectiveness.
You can always opt-out from our use of data from cookies and similar
technologies that track your behavior on the sites of others for ad targeting
and other ad-related purposes, and you can do so by visiting your Settings.  


PARTNERS AND RELATED OFFERING INFORMATION

HIMSS shares personal data with partner organizations,
vendors, third-party service providers and agents who work on our behalf or
closely with us to offer content such as courses, training opportunities,
webinars, advertisements, conferences, and career-specific newsletters, to our
Members. We may tailor these opportunities to the specific information you have
provided to us, as well as information HIMSS has gathered based on your previous
interactions with our Services.  

In certain instances, your employer or another organization may provide you with
access to HIMSS Services. In those cases, those entities will only receive
aggregate information, and not personal information about your engagement with
our Services. For example, we may share that a majority of employees registered
with HIMSS have fulfilled a certain certification course; however, we will not
provide employers with information about which of their employees fulfilled a
particular course or which employees are open to recruitment
opportunities. HIMSS reserves the right to alert your employer or other
organization to your having been banned from HIMSS Services. These instances
will occur only following a breach of our Terms of Service or community
standards (i.e., egregious harassment of another member, repeated instances of
fraud, etc.) 

If you choose to use the HIMSS Mobile Application for event-related information
and services, you will automatically be provided with the in-app game
experience. You may opt-out of the gamification at any time.


HOW WE USE YOUR DATA 

HIMSS only uses your personal information to provide our services, personalize
your experience, comply with security measures as well as the
law, or to fulfill business obligations. We may also need to use your personal
data to address your own requests for that data, or to comply with your
rights.  


PROVIDING OUR SERVICES

By choosing to provide HIMSS with your personal data, we are able to connect you
with colleagues and employers, find opportunities and share resources, and share
news about conferences and trainings and more. Without data such as your name,
email address, and password, HIMSS would be unable to provide our Services,
including the ability to register you for events, verify your credentials, and
more.  

How we use your data depends on the HIMSS Services you use, how you choose to
use or engage with those Services, and the choices you make upon registering and
within your user-specific settings.  

HIMSS may also use your data to prevent fraud. For example, we may use your
personal data to ensure the security of our services (i.e., by monitoring
accounts for instances of fraud); ensuring benchmarking (i.e., by
cross-comparing certain profiles in order to ensure that organizations are
maintaining their professional quality); as well as for product improvement to
ensure that we are offering you the best product we can across our Services.
HIMSS may also be required to share your data with trusted third-parties in
order to respond to your service requests, answer your support-related
questions, and otherwise maintain responsiveness.  


PERSONALIZING YOUR EXPERIENCE

In addition to providing necessary services, HIMSS may use your data in order to
personalize your experience, including offering you specific opportunities
and bettering HIMSS’s automated systems and inferences, so that our Services
(including advertisements) can be more relevant and useful to you. 

HIMSS offers personalized experiences through tailored career guidance, specific
course offerings, and by suggesting individuals who you may know. HIMSS and its
vendors, partners or publishers may also tailor advertisements to Members,
non-members, and others by using: Member-provided information; data collected
regarding your use of HIMSS Services (including, search history, public feed
data, videos watched, conferences attended, and more); as well as any
information inferred from this data (including using profile information to
infer a Member’s age, title, interests, professional seniority, and more).  


MARKETING

HIMSS uses Members’ data and content for invitations and communications
promoting membership and network growth, engagement and our Services, such as by
showing your connections that you have used a feature on our Services.

HIMSS offers Members specific opportunities to serve as speakers or participants
for events, and we reserve the right to communicate those offers directly to
you. The choice over whether to register for, or serve as a speaker is entirely
up to you. If you do decide to speak at an HIMSS-related event, including events
such as the HIMSS Global Health Conference, we may request additional data from
you, such as a new headshot, preferred title, and more. The collection and use
of this information will be within the context of the particular opportunity for
which you have registered, and we reserve the right to make that information
public for marketing and similar purposes. 

HIMSS reserves the right to show you sponsored content, which may or may not
look similar to non-sponsored content, although we will alert you to the nature
of the content by adding a tag (such as “sponsored content” or “advertisement”).
If you choose to comment, share or similarly engage with sponsored content, your
action may be viewable by your connections on your feed as well as by
the sponsor. The choice over whether to engage with sponsored content is
yours.  

HIMSS offers Members the ability to engage with sales persons on the basis of
your expressed interests. Members always have the right to ignore these offers,
or report such offers if they violate our Terms of Service. 

HIMSS’s advertising practices align with industry best practices for
internet-based advertising. We provide Members with the ability to opt-out from
tailored or targeted advertising; however, by opting out of such advertising on
your settings, you are not opting out of advertising altogether. You will
continue to receive advertisements; however, those advertisements may not be
tailored to your specific interests. If you would like, you can choose to
opt-out of specific uses of certain categories of personal data while allowing
advertising uses of other categories. 

HIMSS provides gaming capabilities that you can trigger, which may contain
information about you, and grant permission to others to see, share, edit, copy,
and download that content based on your select settings. Some of the
gamification features of the HIMSS services display some or all your profile
information to other HIMSS users when you share or interact with specific
content. For example, when you add a session to your schedule, we display your
profile picture and name next to the session so that other users with access to
the session can see who the other attendees are. Similarly, when you perform an
activity being rewarded, your name, profile picture, and contact information
will be displayed in an activity feed for other HIMSS members so they can find
and interact with you.

HIMSS may generate insights based on information that does not identify you
or is not personal to you. For example, HIMSS may monitor usage patterns across
our Services in order to make platform improvements or monitor our content in
order to ensure that the tools and services we provide are of interest to
you (e.g., how often Members watch the videos we offer or click sponsored
content.) In such cases, we do not use this data in a way that would identify
you. However, if you view or click on an ad on or off our Services, the ad
provider may get a signal that someone visited a page which displayed the ad,
and they may, through the use of their own mechanisms such as cookies, determine
that the user is you. In such instances, we endeavor to ensure that the
advertising services that operate on HIMSS’s platforms comply with this Privacy
Policy and, if the advertiser has their own Privacy Policy, we encourage you to
consult that policy as well.  

HIMSS does not share your personal data with any third-party advertisers or ad
networks except for in the instance of: (1) hashed IDs, device identifiers, or
pseudonymous data (to the extent that they are personal data in some countries);
(2) with your separate permission (e.g., in a lead generation form) or (3) data
already visible to any users of our Services (e.g., profile or public feed
data).  

Pursuant to this Policy, HIMSS Services may contract with Google Analytics (or
other such services), which only utilizes anonymous data (such as: ad serving
domains, browser type, demographics, language settings, page views, time/date a
site has been visited), and pseudonymous data (IP address). See our agreement
with Google Analytics here: Google Analytics Terms of Service.  


OTHER INSTANCES (MONITORING FOR FRAUD, COMPLYING WITH LAWFUL REQUESTS FOR DATA,
AND MORE)

In certain circumstances, we may be required by law to provide information about
you and your engagement with HIMSS Services. We will never turn over your data
to the government or to law enforcement unless we are required by subpoena,
warrant or other legal process or legal order.  

In those cases, we will turn over your personal data only when we have a good
faith belief that we are required by law to do so and that the disclosure is
narrowly tailored and reasonably necessary to (1) investigate or prevent
suspected or actual illegal activity; (2) enforce our agreements with you; (3)
defend ourselves against legal claims or allegations; (4) protect the security
of our Services (such as preventing a similar fraud across different
departments) and (5) to exercise or protect the rights and safety of HIMSS, our
Members, personnel or others. We attempt to notify Members about legal requests
for their personal data when appropriate and permitted, unless prohibited by law
or court order or when the request is an emergency. We may dispute such requests
when we believe, in our discretion, are overbroad, vague or lack proper
authority, but we do not promise to challenge every demand.  

Finally, we may be required to share personal data for archival purposes in
order to maintain HIMSS, or third-parties’ records (for example, maintaining a
list of individuals registered for an event, or those who have achieved an
expert-level certification for verification purposes).  


OUR OBLIGATIONS AND YOUR CHOICES

Based on the applicable laws of your country, under this Privacy Policy, and
throughout your time as a Member, non-member, or other in relation to HIMSS
Services, you maintain certain rights.  

For example, in some regions, such as the European Economic Area, you have
rights under the EU General Data Protection Regulation (the “GDPR”) which allow
you greater access to and control over your personal information. These rights
include the right to access and port your data, delete your data, change or
correct your data, as well as the right to object to or limit the ways in which
your data is used.   

Depending on your state of residence within the United States, your privacy
rights and our obligations may differ. For example, residents of California,
under the California Consumer Privacy Act (the “CCPA”) have the right to know
which categories of data HIMSS holds about them, as well as the categories of
third-parties to which that date is sold or shared. Furthermore, California
residents are able to opt-out of the disclosure of their sensitive personal
information upon registration and can exercise that right anytime throughout
their engagement with HIMSS Services by accessing their settings. Californians
may also designate a representative to act on their consumer rights, although
HIMSS retains the right to verify that the representative is acting under your
direction. Residents of Nevada too, have heightened privacy rights over their
personal information when used in combination with another identifier (like a
financial account number). Rest assured that, regardless of your state of
residence, HIMSS upholds our obligation to protect your personal data to the
fullest extent of applicable law.  

We aim to fulfill every request from you, unless those requests are frivolous or
would be impractical to address, jeopardize the rights of others, or if we are
not required to by law. However, in such circumstances, we will still respond to
notify you of such a decision. In some cases, we may also need you to provide us
with additional information, which may include personal data, in order to verify
your identity. HIMSS will never deny you the use of our Services or provide you
with a different level or quality of Services for exercising any of your
rights.  

If you have any questions about this Privacy Policy, or if you would like to
exercise any of your rights outlined below, contact us at: dpo@himss.org. We
will respond to your request as soon as we are able, and in any case, within 30
days. 

If you want to submit a complaint about how we have resolved your request, or if
you feel that we have not fully addressed your concerns, you may contact the
Dutch Data Protection Authority (“Dutch DPA”) here:  
https://autoriteitpersoonsgegevens.nl/en/contact-dutch-dpa/contact-us. …;


ACCESS OR PORT YOUR DATA

You have the right to request more information about the personal data we hold
about you anytime, as well as request a copy of that data. We will send a copy
of your personal information in machine-readable format to the email address
associated with your account, unless you direct us otherwise. You can also
request that we transmit the data to another platform where technically
feasible. 


DELETE YOUR DATA

You have the right to delete the data you have previously shared with us. Once a
deletion request if fulfilled, neither you nor HIMSS Services or
its partners will have access to your historical data, unless we are required to
retain such information by law. Filing a deletion request means that your data
will be permanently and irreversibly erased, which may limit our ability to
communicate with you in meaningful ways. If you would prefer to change or
correct your information instead or ask that we change the ways in which we use
your data, such restrictions allow us to continue offering you the Services you
value. 


NEWSLETTER

For Members subscribed to HIMSS’s Newsletters, each individual newsletter you
receive contains a quick and easy unsubscribe link. When you opt-out from
receiving those emails, HIMSS and Salesforce, which manages HIMSS’s Newsletter,
may retain a record of your past receipt. If you would prefer HIMSS delete these
historical records, contact us directly at dpo@himss.org. 


CHANGE OR CORRECT YOUR DATA

You have the right to correct, change, or modify the personal data we hold about
you anytime if you believe that data to be incorrect or incomplete.  


OBJECT TO, LIMIT, OR RESTRICT THE USE OF YOUR DATA

You have the right to contact us anytime and object to the further use or
disclosure of your personal data for certain purposes, such as for direct
marketing. You can also ask us to restrict further processing of your personal
data. 


RIGHTS TO ACCESS AND CONTROL DATA

Delete Data: You can ask us to erase or delete all or some of your personal data
(e.g., if it is no longer necessary to provide Services to you.)

Change or Correct Data: You can edit some of your personal data through your
account. You can also ask us to change, update or fix your data in certain
cases, particularly if it’s inaccurate. Object to, or Limit or Restrict, Use of
Data: You can ask us to stop using all or some of your personal data (e.g., if
we have no legal right to keep using it) or to limit our use of it (e.g., if
your personal data is accurate or unlawfully held).

Right to Access and/or Take Your Data: You can ask for a copy of your personal
data and can ask for a copy of personal data you provided in machine readable
form.


OTHER THINGS WE THINK YOU SHOULD KNOW

Lawful Bases for Processing

Pursuant to the GDPR, which governs the collection, use, and transfer of
personal data within the European Economic Area and in certain other
circumstances — HIMSS processes personal data in line with specific lawful
bases. Those bases include performance of a contract (e.g., the new Member
registration process), when necessary to comply with our legitimate interests
(e.g., to manage past payments or to collect owed money, keep our services
updated, and inform our market and marketing strategies); when necessary to
comply with legal obligations (e.g., notifying you when our Privacy Policy
changes, or when responding to your inquiries).  

Depending on your country of residence, we may be subject to other obligations
not mentioned here. Furthermore, there may be other sector-specific privacy and
security laws (for example, those governing health and financial data) that we
do not mention within this Privacy Policy, but do have bearing on how
we collect, use and share your data. 

If we are relying on your consent to process your personal information, you have
the right to withdraw that consent at any time. Please note however that this
will not affect the lawfulness of the processing that occurred before your
withdrawal, nor will it affect the processing of your personal information
conducted in reliance on lawful processing grounds other than consent. 

Security

HIMSS implements appropriate technical and organizational security measures
designed to protect the security and safety of your personal data. 

Data Localization and Cross-border Data Transfers

As a multinational organization, HIMSS, as well as HIMSS, recognizes the need to
meet GDPR requirements, and ensure that your personal data is protected when
transferred across borders. The GDPR restricts the transfer of personal
information outside of the European Economic Area, except in cases where
adequate protections are in place to guarantee that your personal information is
sufficiently protected.  

Children

HIMSS Services are not intended to be used by children. By registering for
HIMSS, you affirm that you are an adult over eighteen years of age. If we learn
that we have collected personal data from a child, we will delete that
information as quickly as possible. If you believe that a child may have
provided us with their personal data, please contact us at dpo@himss.org. 


HIMSS HEALTH

HIMSS Health provides a collaborative and supportive community to help
organizations and market suppliers unlock value and overcome systemic challenges
around innovation. This platform engages users in year-round content, services,
and events in efforts to connect thought leaders around the world.

Healthbox is a platform that engages in consulting services, strategic
investing, and strong financial performance.

 * How we use your data depends on the HIMSS Services you use, how you choose to
   use or engage with those Services, and the choices you make upon registering
   and within your user-specific settings.  
 * HIMSS will never ask you to share health information on your public profile
   or in another public manner.


HIMSS LEARNING

HIMSS Learning Center is a platform that allows users to learn, discuss, and
share information with other professionals around the globe. HIMSS Learning
provides innovative solutions, discussions, and leading industry experts in the
intersection of healthcare and information technology. Attendees who attend the
live presentation will have the opportunity to engage with speakers during the
session.

When Members choose to engage with HIMSS Learning, users are provided full,
complimentary access to HIMSS20 Digital, discounts on HIMSS events, training,
and certifications, and engagement with over 57 global chapters. When users sign
up for HIMSS learning we collect information including but not limited to first
and last name, company/organization, title or professional degree/destination,
photo, physical address, phone number, email address, age bracket, time
allocated at booths, expressed interests, actions taken by user.

We may also collect information related to demographic information, including
professional title, worksite, length of time in the field, and purchasing
authority. We will keep the HIMSS Learning certifications and credentials for 7
years.


CHAPTERS

HIMSS supports 58 chapters globally and works to bring health professionals
together. As HIMSS members, users receive the benefit of being a member of one
HIMSS chapter of your choice. Upon registration to a HIMSS Chapter, we may
collect information included but not limited to profession, headline,
professional objectives, and topics of interest. We collect this information to
ensure our Platform includes applicable chapter activities. Users have
discretion in providing all or some of this information, but providing this
information is aimed at providing you with more tailored user experience.
Chapter Leadership Information is made publicly available as we select recording
of events.


EVENTS AND PUBLIC FORUMS

HIMSS hosts events with world-class speakers, allowing users to choose between
in-person and digital registration options. During event and public-forum
registrations, HIMSS collects information including but not limited to, username
and password, first name, middle initial, last name, user’s
company/organization, title/professional degree or designation, photo, physical
address, phone number, email, age bracket, gender, and disability status.

We may also collect demographic information, including professional title,
worksite, length of time in the field, and purchasing authority.


STUDENT MEMBERSHIP

HIMSS student membership allows individuals engaged in full-time study an
opportunity to engage with healthcare information and management systems.
Student members have access to the same benefits as regular members, excluding
the right to vote or hold elective office.

When becoming a Student Member, HIMSS requires evidence of student status,
including but not limited to copy of Student ID Card, Educational Verification
Form, or unofficial transcript. This documentation must include the expected
graduation date. We require this documentation to ensure our Services reflect
opportunities available to students including: Scholarships from the HIMSS
Foundation, the HIMSS Student Case Competition, and HIMSS Emerging Healthcare
Leaders Poster Sessions.


HIMSS PARTNER INNOVATION EXCHANGE

The HIMSS Partner Innovation Exchange is an initiative to convene digital health
influencers to further HIMSS’s mission of reforming the global health ecosystem
through the power of information technology.

When Members register for the HIMSS Partner Innovation Exchange, we may ask for
the information outlined here, as well as the additional information necessary
or helpful to building a partnership. For our Partnership Innovation Exchange,
this information sharing may include:


HIMSS JOBMINE

HIMSS JobMine connects employers with candidates in healthcare, IT and career
opportunities. JobMine allows users to explore expert resources, resume
databases, receive job alerts, and work with a career coach.

When Members register for HIMSS JobMine we may ask for information, including
but not limited to company profile, access to innovative solutions, discussions,
and leading experts in healthcare information technology.


MEDIA

HIMSS’s platform provides full-service media and events on the relationship
between technology and innovation. HIMSS users will have access to account-based
marketing, custom content. Additionally, this Service includes access to HIMSS
TV and HIMSS Global Health Conference Solutions.

Account-Based Marketing: HIMSS Media and Account-Based Marketing Service
provides clients with unparalleled insights into key account activities across
media, mobile, video, and other high-impact channels.

Custom Content: The HIMSS Custom Content studies buyer personas and the buying
process through an in-depth analysis of research.

MobiHealthNews

MobiHealthNews provides users with news, commentary, and online research for the
digital health community. This Platform provides daily news updates on digital
health and health care innovation coverage on a breadth of issues.

 HIMSS shares personal data with our service providers and agents who work on
our behalf or closely with us to offer content such as courses, training
opportunities, webinars, advertisements, conferences, and career-specific
newsletters, to our Members. We may tailor these opportunities to the specific
information you have provided to us, as well as information HIMSS has gathered
based on your previous interactions with our Services.  

We may be required to share personal data for archival purposes to maintain
HIMSS, or third-parties’ records.


LIST OF DATA PROCESSORS

HIMSS uses the following data processors to design, create, and implement IT
processes and symptoms that would enable the data controller to gather personal
data about HIMSS users. While HIMSS uses many data processors, below is a list
of the categories of processors we use to gather your data.

 * User Experience: Data Processors will implement tools to analyze user
   engagement and interaction on the HIMSS’ platform. These tools will analyze
   our products and service utility, ease of use, and efficiency.
 * Brand Management: Data Processors will implement techniques and tools to
   increase Accelerate’s brand value. These processors will work towards
   building out strong brand associations.
 * Content Strategy: Data Processors will collect analytics and data around
   user’s interactions and engagement with HIMSS content.


KEY TERMS  

Anonymous or Aggregate Information 

Anonymized data is information that has been irreversibly altered in such a way
that an individual can no longer be identified directly or indirectly by its
use. Aggregate information, similarly, cannot identify an individual, and is the
process of combining data sets in order to obscure the identity of anyone
individual.  

Cookies 

A cookie is a small file containing a string of characters that is sent to your
computer when you visit a website. When you visit the site again, the cookie
allows that site to recognize your browser. Cookies may store user preferences
and other information. You can configure your browser to refuse all cookies or
to indicate when a cookie is being sent. However, some website features or
services may not function properly without cookies. 

Gamification

Gamification describes the incentivization of user's engagement in non-game
contexts and HIMSS-related activities by using game-style
mechanics. Gamification leverages a user's natural tendencies for competition
and achievement by rewarding a user for performing and repeating a specific
action (e.g., sign up for an event, view a conference agenda, tag a user in a
photo).

IP Address 

Every device connected to the Internet is assigned a number known as an Internet
protocol (IP) address. These numbers are usually assigned to geographic blocks.
An IP address can often be used to identify the location from which a device is
connected to the Internet. 

Pixel Tag 

A pixel tag is a type of technology placed on a website or within the body of an
email for the purpose of tracking certain activity, such as views of a website
or when an email is opened. Pixel tags are often used in combination with
cookies.  

Partner or Partner Organization  

HIMSS works in connection with the Healthcare Information and Management Systems
Society (“HIMSS”), and also works with vendors, third-party advertisers,
healthcare organizations, and employers to offer our Members and
non-Members content, conferences, courses, and more. Our partners are held to
this Privacy Policy.  

Personal Information  

Personal Information means any information that can identify an individual,
including, but not limited to, information that relates to a person’s name,
email address, health, finances, education, business, mailing address, telephone
numbers, license numbers, and any financial identifiers. 

Sensitive Personal Information  

This is a particular category of personal information relating to topics such as
confidential medical information, racial identity, ethnic origins, political or
religious beliefs, trade union membership, or sexual orientation. 


ABOUT THIS POLICY  

This Privacy Policy applies to all Services offered by HIMSS and its partners,
including HIMSS, as well as services we offer on third-party sites. However,
this policy does not apply to services with separate privacy policies that do
not incorporate these provisions. Furthermore, this Policy does not apply to
other companies, individuals, and organizations that choose to advertise our
services or to services offered by other those other companies, individuals,
or other organizations. 

In order to keep this Privacy Policy up-to-date and to remain compliant with
relevant laws, we may make changes that reflect our current practices. We will
not reduce your rights under this Policy without your consent, and if we make
significant changes, we will post a prominent notice or directly send you a
notification. We encourage you to review this privacy notice with reasonable
frequency to stay informed regarding the ways that we protect your information. 

This Privacy Policy was last updated in June 2023..  


RELATED RESOURCES  

The following webpages and notices provide additional information about HIMSS,
HIMSS-related Services, and the Healthcare Information and Management Systems
Society (HIMSS) Website (“HIMSS Site”): About HIMSS 



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Phone: (312) 664-4467

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 * © 2023 Healthcare Information and Management Systems Society, Inc. (HIMSS).
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