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PRIVACY POLICY - NEPTIK


WHO WE ARE

Accounts Payable Association is a training provider that provides AP
professionals Certifications, memberships, networking & support.

 


GDPR LEGAL BASIS FOR PROCESSING

We and our joint data controller/third party data processor (Neptik LTD) use
data to carry out direct B2B marketing and lead generation campaigns. The lawful
basis we use for this processing is “Legitimate Interest” in accordance with
recital 47 of the GDPR.

 

The United Kingdom’s Information Commissioner’s Office (ICO) recommends that
companies using this basis conduct a “Legitimate Interests Assessment” (LIA) and
we have to do this in regards to the data processing we undertake. Accounts
Payable Association and our joint data controller/third party data processor
(Neptik LTD) fully complies with all key principles laid out in the GDPR
legislation as outlined and enforced by the ICO. These are:

Lawfulness, fairness and transparency
Purpose limitation
Data minimisation
Accuracy
Storage limitation
Integrity and confidentiality (security)
Accountability



WHO DO ACCOUNTS PAYABLE ASSOCIATION, AND OUR JOINT DATA CONTROLLER/THIRD PARTY
DATA PROCESSOR (NEPTIK LTD) SHARE DATA WITH?

We and our joint data controller/third party data processor (Neptik LTD) use a
number of third party cloud based software platforms to process and store
personal data in our daily business operations. We do not resell or share this
data with any other party other than in the circumstances below:

1. Where we are legally required by law to disclose your personal information.
2. To further fraud protection and reduce the risk of fraud.
3. In the event that we sell any or all of our business to the buyer.
4. When you have purchased a product or service from us that explicitly allows
us to do so


 

International transfer of data

Many of the third party cloud based software platforms we and our joint data
controller/third party data processor (Neptik LTD) use to process and store
personal data in our daily business operations are owned by companies based
outside the UK and EEA. Therefore, in many cases we transfer personal data to
cloud based software providers that operate outside of the UK and EEA in order
for us to complete our business operations. We only transfer personal data to
countries that have been identified as being able to provide an adequate level
of data protection security by the UK and European Commission, and we only use
cloud based software providers which deliver the same level of data protection
security as required in the UK and the European Union.

 

Where does the data come from?

The data we, and our joint data controller/third party data processor (Neptik
LTD) process is obtained from several sources. These include GDPR compliant data
providers and online resources. Our processing is based principally on the use
of publicly available data to identify sales prospects. As such your privacy is
important to us, we take our responsibilities seriously and will always respond
quickly and courteously to any request.


RIGHT TO RECTIFICATION

Our work, and that of our joint data controller/third party data processor
(Neptik LTD) involves the continual updating of data based on interactions we
have with customers and prospects to ensure accuracy. We, and our joint data
controller/third party data processor (Neptik LTD) rectify and update
information based on what we’re told by the people we communicate with about
themselves and their businesses. If you believe that we hold information about
you which is incorrect you can also contact us using info@ap-association.co.uk
with the subject line “Right to Rectification”. 


RIGHT TO OBJECT

You have the right to object to our processing of your data, which will prevent
data associated with your contact details from being processed. Please contact
us to request this using info@ap-association.co.uk with the subject line “Right
to Object”. We will require your phone number(s) in order to effect this.


OTHER RIGHTS

As well the aforementioned, all data subjects have other rights with regards to
data protection as outlined by the ICO in the below links:

 * The right to be informed
 * The right to access
 * The right to erasure
 * The right to restrict processing
 * The right to data portability
 * Rights related to automated decision-making including profiling
 * The right to complain to a supervisory authority
 * The right to withdraw consent


ACCESS TO INFORMATION

You may ask for the data specific to you in the form of a Data Subject Access
Request. We will require you to prove your identity in order to release this
information. Please contact us to request Access using info@ap-association.co.uk
with the subject line – ‘Subject Access Request’.


WEBSITE PRIVACY POLICY

We are committed to safeguarding the privacy of our website visitors; this
policy sets out how we will treat your personal information.


INFORMATION WE COLLECT

B2B data is only collected in relation to Accounts Payable Association services.
This information will be processed under either “Legitimate Interest” in
accordance with recital 47 of the GDPR or on a consent basis depending on our
clients GDPR policy.

 

In running and maintaining our website and during the course of our day to day
business we may collect and process the following data about you:

 1. Information about your use of our site including details of your visits such
    as pages viewed and the resources that you access. Such information includes
    traffic data, location data and other communication data.
 2. Information provided voluntarily by you. For example, when you download
    content or register for information.
 3. Information that you provide when you communicate with us by any means.
 4. Name and job title
 5. Professional contact information including business email address


INFORMATION COMMISSIONER’S OFFICE

Accounts Payable Association protects client data in the same way it protects
all sensitive and personal data, in accordance with the rules and regulations
stated in the General Data Protection Act. The  Information Commissioner’s
Office registration number of the third party company (Neptik LTD) that we
contract to source, store and manage our prospective customer data is:
ZA795453. 

In addition, to meet client requirements we comply with client policies and
procedures for data protection and privacy.


USE OF YOUR INFORMATION

For information collected on behalf of our clients this B2B data is only
collected in relation to their business services or goods, this information will
be processed under either “Legitimate Interest” in accordance with recital 47 of
the GDPR or on a consent basis depending on our clients GDPR policy.


STORING YOUR PERSONAL DATA

We and our joint controller/third party data processor (Neptik LTD) do our
utmost to ensure that all reasonable steps are taken to make sure that your data
is treated and stored securely.

Unfortunately the sending of information via the internet is not totally secure
and on occasion such information can be intercepted. We cannot guarantee the
security of data that you choose to send us electronically. Sending such
information is entirely at your own risk.


DISCLOSING YOUR INFORMATION

We will not disclose your personal information to any other party other than in
accordance with this Privacy Policy and in the circumstances detailed below:

1. In the event that we sell any or all of our business to the buyer.
2. Where we are legally required by law to disclose your personal information.
3. To further fraud protection and reduce the risk of fraud.



THIRD PARTY LINKS

On occasion we include links to third parties on this website. Where we provide
a link it does not mean that we endorse or approve that site’s policy towards
visitor privacy. You should review their privacy policy before sending them any
personal data.


CONTACTING US

Please do not hesitate to contact us regarding any matter relating to this
Privacy Policy

To opt-out of receiving email marketing communications from us, please email us
info@ap-association.co.uk


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Contact Information

Accounts Payable Association

3a Penns Road,Petersfield,

England, GU32 2EW

Telephone: 01798 861189

Email: info@ap-association.co.uk

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© 2022, Accounts Payable Association. All Rights Reserved.
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