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IEEE PRIVACY POLICY

At IEEE, we respect your privacy. We want to ensure that you get the
information, content, and experiences that matter most to you. IEEE is committed
to protecting the privacy of its members, customers, volunteers, and other
contacts.
On this page:
 * Scope
 * Information collected
 * Technical and regulatory information



top of page


SCOPE

This privacy policy applies to all personal data processed by full-time and
part-time employees, volunteers when acting on behalf of IEEE, contractors and
partners doing business on behalf of IEEE, as well as all legal entities, all
operating locations in all countries, and all business processes conducted by
IEEE.

top of page


INFORMATION COLLECTED


What information do we collect?

IEEE collects the following personal data in line with the use purposes
explained in a subsequent section:

- Your name and contact details
- Date of birth
- Online profile data/usage
- Emergency contact information
- Social media profile information
- Copies of identification documents
- Education and professional information
- Communication information including IEEE Online Support and Contact Center
communications
- Purchasing and payment information
- Registration and participation in IEEE events and activities
- Subscription preferences
- Information about the device(s) you use
- Information about service usage
- Cookies
- Authentication data
- Location information
- Author and peer review information
- Other information you upload or provide to us

 

How do we use your information?

IEEE uses (and, where specified, shares) your personal information for the
following purposes:

To process transactions. IEEE uses personal information such as name, physical
address, telephone number, email address, and company/institution to engage in
interactions with you, including contacting you about your order, donation,
subscription, event participation, or membership. We use financial/credit card
and payment information to process your order and may need to share some of this
information with delivery services, credit card clearing houses, and other third
parties to complete the transaction.

To provide support or other services. IEEE may use your personal information to
provide you with support or other services that you have ordered or requested.
IEEE may also use your personal information to respond directly to your requests
for information, including registrations for newsletters, webinars, or other
specific requests, or pass your contact information to the appropriate IEEE
distributor or reseller for further follow-up related to your interests.

To provide information based on your needs and respond to your requests. IEEE
may use your personal information to provide you with notices of new product
releases and service developments.

To provide online forums and social networks. Some services available on the
websites permit you to participate in interactive discussions, post comments,
opportunities, or other content to a bulletin board or exchange, or otherwise
engage in networking activities. Some of these services are moderated; all may
be accessed for technical reasons (for example, for improvements or fixes). IEEE
does not control the content that users post to these forums or social networks.
You should carefully consider whether you wish to submit personal information to
these forums or social networks and tailor any content you submit appropriately
and in accordance with the relevant terms of use. You should also review any
additional terms and conditions that may govern your use of these services,
including terms related to sharing your personal information and receiving
communications.

To administer products. IEEE may contact you if you purchase products to confirm
certain information about your order (for example, that you did not experience
problems in the download process). We may also use this information to confirm
compliance with licensing and other terms of use and may share it with your
company/institution.

To select content, improve quality, and facilitate use of the websites. IEEE may
use your personal information, including the information gathered as a result of
site navigation and electronic protocols and cookies (including third-party
cookies), to help create and personalize website content, improve website
quality, track marketing campaign responsiveness, evaluate page response rates,
conduct usability testing, and facilitate your use of the websites (for example,
to facilitate navigation and the login process, avoid duplicate data entry,
enhance security, keep track of shopping cart additions, and preserve order
information between sessions).

To serve personalized advertising to you. We don't share your information with
advertisers without your consent. We allow advertisers to choose the
characteristics of users who will see their advertisements, and we may use any
of the non-personally-identifiable attributes we have collected to select the
appropriate audience for those advertisements. When you click on or otherwise
interact with an advertisement, there is a possibility that the advertiser may
place a cookie in your browser and that your attributes meet the criteria the
advertiser selected.

To assess usage of IEEE products and services. IEEE may track your usage of IEEE
products and services (e.g., IEEE Xplore) to determine your level of usage, and
those usage statistics may be made available to IEEE’s content licensors and
your company/institution.

To communicate with you about a meeting, conference, or event. We may
communicate with you about a meeting, conference, or event hosted or
co-sponsored by IEEE or one of our business associates. This may include
information about the event's content, event logistics, payment, updates, and
additional information related to the event. Information you provide when
registering for or participating in a conference managed or co-sponsored by
parties, other than or in addition to IEEE may be shared with those parties, and
the treatment of such information is further subject to the privacy policies of
those parties. IEEE and its conference co-sponsors may contact you after the
event about the event, subsequent iterations of the event and related events.
Please note that IEEE conference, meeting or event organizers, co-sponsors,
exhibitors, and other third parties may directly request your personal
information at their conference booths or presentations. Providing your
information to them is optional, and you should review their privacy policies to
address your particular needs and concerns about how they will treat your
personal information.

To consider you for a higher member grade or an IEEE award. IEEE may use
personal information such as your name, education, work history, and volunteer
activities to consider you for a higher member grade or for an IEEE award. IEEE
may need to share this information with your nominators, references, judges, and
other parties involved in evaluating your eligibility.

To include you in IEEE Member Directories. If you are an active member of IEEE,
one of its Societies, or IEEE Standards Association, at your request, we may
include your information in IEEE Member Directory in IEEE Collabratec, and, if
applicable, the Fellows Directory and IEEE Society Directories. We may also
enable private member to member messaging (your email address is never shared).
Active members can customize their member directories visibility preferences any
time in account settings.

To document standards development participation. If you are a participant in
IEEE standards development, IEEE uses your personal information to comply with
policies and procedures, legal and accreditation requirements, and evaluation of
patent claims by patent offices. IEEE must capture your personal data for these
purposes, and provides information about activities related to standards
development groups in which you participate. IEEE standards development
participation is documented through various methods, e.g., rosters, submission
documents, email reflectors, records of meeting attendance, responses to
ballots, publicly available participation lists, and declaration of
affiliations.

To assist in your participation in IEEE activities. IEEE will communicate with
you, if you are participating in certain IEEE activities such as IEEE
conferences, authoring or reviewing an IEEE periodical article, or IEEE
humanitarian activities. IEEE may send you information such as newsletters
related to those activities.

To update you on relevant IEEE benefits, programs, and opportunities. IEEE may
communicate with you regarding relevant IEEE benefits, programs, and
opportunities available to you, through your membership(s) with IEEE.

To engage with third parties. IEEE may share your personal data with third
parties in connection with services that these individuals or entities perform
for or with IEEE. These third parties are restricted from using this data in any
way other than to provide services for IEEE or for the collaboration in which
they and IEEE are contractually engaged (for example, hosting an IEEE database
or engaging in data processing on IEEE’s behalf, or mailing you information that
you requested). These third parties are carefully selected by IEEE and obligated
to keep your data secure. From time to time, we may also share your information
with third parties whom we think might provide content, products, or services of
interest to you.

To protect IEEE content and services. We may use your information to prevent
potentially illegal activities and to enforce our terms and conditions. We also
use a variety of technological systems to detect and address anomalous activity
and to screen content to prevent abuse, such as spam. These efforts may, on
occasion, result in a temporary or permanent suspension or termination of some
functions for some users

To get feedback or input from you. In order to deliver products and services of
most interest to our customers, from time to time, we may ask members,
customers, volunteers, and website visitors to provide us input and feedback
(for example through surveys, usability studies, focus groups).

To protect IEEE information assets as well as your own personal data. The IEEE
Information Security Program protects the confidentiality, integrity, and
availability of IEEE information assets by following a risk management approach
based on policies, standards, guidelines, and procedures to meet security
objectives while supporting business and operational goals.

 

How can you control your information?

You can control the information we have about you and how we use it in several
ways.

 * If you are a registered user, you can review, revise, and correct the
   personal data that you have provided to IEEE via IEEE Account/MyProfile. 
 * Use the unsubscribe method provided in our various communications

 

Personal data about minors and children

IEEE does not knowingly collect data from or about children under 16 without the
permission of parent(s)/guardian(s). If we learn that we have collected personal
information from a child under 16, we will delete that information as quickly as
possible. If you believe that we might have any information from or about a
child under age 16, please contact us.

 

How will you know if the Privacy Policy is changed? 

IEEE may update its Privacy Policy from time to time. If we make any material
changes we will notify you by email if you have an IEEE Account, or by means of
a notice on this website prior to the change becoming effective. We encourage
you to periodically review this page for the latest information on our privacy
practices.


top of page

TECHNICAL AND REGULATORY INFORMATION

Logging practices

IEEE automatically records the Internet Protocol (IP) addresses of visitors. The
IP address is a unique number assigned to every computer on the internet.
Generally, an IP address changes each time you connect to the internet (it is a
"dynamic" address). Note, however, that if you have a broadband connection,
depending on your individual circumstance, the IP address that we collect may
contain information that could be deemed identifiable. This is because, with
some broadband connections, your IP address doesn't change (it is "static") and
could be associated with your personal computer.

As well as recording the IP addresses of users, IEEE may also keep track of
sites that users visited immediately prior to visiting IEEE's website and the
search terms they used to find it. We keep track of the pages visited on IEEE's
website, the amount of time spent on those pages and the types of searches done
on them. Your searches remain confidential and anonymous. IEEE uses this
information only for statistical purposes to find out which pages users find
most useful and to improve the website.

IEEE also captures and stores information that you transmit. This may include:

 * Browser/Device type/version
 * Operating system used
 * Media Access Control (MAC) address
 * Date and time of the server request
 * Volume of data transferred

 

External links behavior

Some of IEEE's websites link to other sites created and maintained by other
public- and/or private-sector organizations. IEEE provides these links solely
for your information and convenience. When you transfer to an outside website,
you are leaving the IEEE domain, and IEEE's information management policies no
longer apply. IEEE encourages you to read the privacy statement of each external
website that you visit before you provide any personal data.

 

Cookies and web beacons

Cookies and web beacons are electronic placeholders that are placed on your
device by websites to track your individual movements on that website over time.
IEEE uses both session-based cookies (which last only for the duration of the
user's session) and persistent cookies (which remain on your device and provides
information about the session you are in and waits for the next time you use
that site again). 

These cookies and web beacons provide useful information to IEEE, enabling us to
recognize repeat users, facilitate the user's access to and use of our sites,
allows us to track usage behavior, and to balance the usage of our websites on
all IEEE web servers. 

Tracking cookies, third-party cookies, and other technologies such as web
beacons may be used to process additional information, enable non-core
functionalities on the IEEE website and enable third-party functions (such as a
social media "share" link). We may also include web beacons and other similar
technology in promotional email messages to determine whether the messages have
been opened. 

Do Not Track (DNT)

The online advertising industry has self-regulatory initiatives designed to
provide consumers a choice in the types of ads they may see online and to
conveniently opt-out from online behavioral ads served by some or all of the
companies participating in these programs. Our websites do not respond to DNT
consumer browser settings.

Collaboration with authorities

IEEE has appointed and mandated a privacy officer who represents the regulatory
authorities inside the IEEE organization, and in return represents the IEEE
organization to regulatory authorities.

The IEEE privacy officer will ensure proper communication with the relevant
regulatory authority for privacy. The privacy officer will lead investigative
action, complaint handling and data breach notification. The privacy officer
will also monitor regulatory changes and consult the regulatory authority where
implementation of a regulatory or technological change leads to doubt. 

Transfer of information to other countries 

As a global organization, IEEE engages in a number of international activities. 
In connection with the management of those activities, IEEE may transfer
information to other countries. By submitting your information to IEEE via the
websites, or in connection with your interactions with IEEE offline, you consent
to such transfers and to the processing of this information in other countries.

Responses to legal requests

IEEE reserves the right to share your information to respond to duly authorized
information requests of governmental authorities or where required by law. 

In the event of bankruptcy, merger, acquisition, reorganization or sale of
assets, your information may be sold or transferred as part of that transaction.
The promises in this privacy policy will apply to your information as
transferred to the new entity.

IEEE complies with all applicable data privacy laws and regulations including,
but not limited to, the General Data Protection Regulation (GDPR) and the
California Consumer Privacy Act (CCPA). Under these laws and regulations, you
may have certain rights to your data. Should you wish to exercise any of these
rights, please send an email request to privacy@ieee.org with "Data Privacy
Request" in the subject line and in the email please identify the specific
privacy right you request assistance with. Please note additional information
may be requested prior to fulfilling a request and IEEE reserves the right to
charge a fee, with respect where permitted, to cover the cost of certain
requests.

How do I contact you if there is an issue?

If you have any questions or concerns about this Privacy Policy or about the use
of your personal information, please feel free to contact us by email at
privacy@ieee.org. 

Date
23 April 2018 
Ver 2.0

 

Contact Information:
privacy@ieee.org
IEEE
445 Hoes Lane
Piscataway, NJ 08854 USA



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