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Text Content

THIS WEBSITESITE USES COOKIES TO STORE INFORMATION ON YOUR COMPUTER.

Some of these cookies are essential, while others help us to improve your
experience by providing insights into how our website is being used. For more
detailed information about the cookies we use, please see our Cookie policy
located within the footer of our website.

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NECESSARY COOKIES

Necessary cookies enable core functionality such as page navigation and access
to secure areas. This website cannot function properly without these cookies,
and can only be disabled by changing your browser preferences.

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ANALYTICAL COOKIES

Analytical cookies help us to improve our website by collecting and reporting
information on its usage.

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Our website uses marketing cookies to help us improve the relevancy of
advertising campaigns you receive. Preference cookies enable our website to
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About this tool(Opens in a new window)


DATES AND VENUE

17-18 April 2024 | ExCeL London

 * VISITING
   * Attend in 2024!
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 * SEMINARS
 * NEWS
   * News Hub
   * Newsletter
 * CONTACT US
   * Meet the Team
   * About HR Technologies
   * HR Technologies Portfolio
   * Media
   * FAQs

HEADER CTAS

 * Book a Stand
 * Register to Attend

Menu
 * VISITING
   * Attend in 2024!
   * Our Exhibitors
   * Why Visit
   * Start-Up Zone
   * Learning Technologies UK
   * Plan Your Journey
   * Accessibility
   * Discover London
 * EXHIBITING
   * E-Zone
   * Enquire About a Stand
   * Why Exhibit
   * Visitor Profile
   * Stand Packages
   * Sponsorship Opportunities
   * Collaboration Zone
 * CONFERENCE
   * Conference Overview
   * 2023 Speakers
   * 2023 Agenda
 * SEMINARS
 * NEWS
   * News Hub
   * Newsletter
 * CONTACT US
   * Meet the Team
   * About HR Technologies
   * HR Technologies Portfolio
   * Media
   * FAQs

 

 

Navigating the 
digital future of
HR and people

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 * Search

CLOSERSTILL – PRIVACY POLICY

This Privacy Policy sets out how CloserStill Media Limited ("CloserStill", "we",
"us", "our") processes your personal data in connection with our services.

 

This Privacy Policy applies to you, the person accessing our services or using
our website at https://www.hrtechnologies.co.uk/ (our "Website").

 

This Privacy Policy was last updated on [8 June 2023].

 

1. Purpose of this Privacy Policy

 

This Privacy Policy explains our approach to any personal data that we might
collect from you or which we have obtained about you from a third party and the
purposes for which we process your personal data. This Privacy Policy also sets
out your rights in respect of our processing of your personal data.

 

When we talk about "personal data", we mean any information which relates to an
identified or identifiable living individual. Individuals might be identified by
reference to a name, an identification number, location data, an online
identifier (such as an IP address) or to other factors that are specific to
them.

 

This Privacy Policy only applies to the use of your personal data obtained by
us, whether from you directly or from a third party. It does not apply to
personal data collected by third parties during your communications with those
third parties or your use of their products or services (for example, where you
follow links to third party websites over which we have no control, or you
obtain services from those third parties).

 

2. About us

 

Registered Company Name: CloserStill Media Limited
Trading As: CloserStill Media

Company number: 5816917
ICO Registration: Z1479947

Registered Address: CloserStill Media Limited, Exhibition House, Addison Bridge
Place, London W14 8XP

CloserStill is the controller responsible for your personal data.

 

3. How to contact us

 

If you have any questions about this Privacy Policy or want to exercise any of
your data protection rights, please email us at
dataprotection@closerstillmedia.com.

 

4. How we collect and receive personal data

 

We collect and receive personal data using different methods:

 

4.1 Personal data you provide to us:

You may give us your personal data directly. This will be the case when:

 * you submit personal data through our Website;
 * you contact us;
 * personal data is collected from you onsite during our events; and
 * our staff are in direct communication with you or a relevant organisation.

4.2 Personal data we collect using cookies and other similar technologies:

When you access and use our Website, we will collect certain technical
information about your equipment, browsing actions and patterns. This will
include:

 * personal data gathered from services which use an IP address to determine
   which organisation visitors to our Website originate from;
 * information from actions made by an individual in response to direct
   marketing campaigns (including when an individual opens any emails or follows
   any links originating from our email communications);
 * information related to usage and navigation of our Website; and
 * data used to provide personalised marketing / user experiences while visiting
   our Website.

4.3 Personal data from third party sources:

We may obtain personal data about you from third party sources including from:

 * partners who we engage with in joint marketing efforts;
 * public data sources used to supplement or validate our existing datasets;
 * data services / suppliers used to obtain or supplement our existing datasets;
   and
 * data which has been acquired as part of an acquisition or merger.

 

5. Who we collect personal data about

 

We collect and process personal data of individuals who:

 * contact us;
 * use any of our services (for example, attend an event);
 * use, interact, access and browse our Website; or
 * submit a complaint through our Website.

 

6. Personal data we collect

 

We may collect and use different kinds of personal data about you which we have
grouped together as follows:

 

 * Identity Data
   * includes first name, surname, date of birth, student number, photo
     identification,
 * Visual Data
   * includes photographs and film footage from our events;
 * Contact Data
   * includes address, email address and telephone number;
 * Transaction Data
   * includes details about payments to and from you;
 * Marketing Data
   * includes your preferences in receiving marketing from us and our third
     parties, your communication preferences and your response to our marketing
     activities;
 * Professional Data
   * includes details about the organisation that you work for, your
     professional experience and demographics relating to your professional
     activity / interests;
 * Website Data
   * includes information about how you use our Website;
 * Special Category Data
   * we may also collect certain special category data. Special Category Data is
     data which is deemed more sensitive under data protection laws and needs
     more protection. Although we generally seek to avoid collecting Special
     Category Data, there are some circumstances in which you may provide it to
     us (such as when you submit dietary or accessibility requirements). The
     provision of this information is entirely voluntary and subject to your
     express consent.

 

7. How we use your personal data and lawful basis

 

We have set out below in a table format a description of all the ways we plan to
use your personal data and which of the legal bases we rely on to do so. Please
see below for further details about our use of legitimate interests as a lawful
basis.

What we use it for Category of data Lawful basis for processing

To communicate with you in regards to our events and services. 

Identity Data

Contact Data

Legitimate interests.

To provide you with information and updates relating to a specific event /
service that you have signed up to.

Identity Data

Contact Data

For the performance of a contract between you and CloserStill. 

To enrol you and facilitate your attendance at an event. 

Identity Data

Contact Data

Special Category Data

For the performance of a contract between you and CloserStill.

Express consent.

To send you communications relating to products and services of our affiliates
(including exhibitors, sponsors and media partners).

Identity Data

Contact Data

Legitimate interests.

To invite you to take surveys related to our products or the products of our
affiliates.

Identity Data

Contact Data

Legitimate interests.

To respond to you in relation to any enquiries you may have.

Identity Data

Contact Data

Legitimate interests.

To produce analytics relating to your usage of our products and response to our
marketing activities.

Marketing Data

Legitimate interests.

To create marketing collateral to use on our marketing materials, website and
social media.

Visual Data

Legitimate interests.

 

Legitimate Interests

Where we process your personal data based on a legitimate interest, we will only
do so where the processing is proportionate and limited to what is necessary for
the purpose it was originally collected for. We will also ensure that our
legitimate interests do not override your legitimate interests as an individual.

 

If you have previously attended one of our events, subscribed to one of our
services or we have made an assessment of your interests based on your
profession or industry, then, in the absence of consent, the legal basis on
which we have processed your personal data and communicated with you is
legitimate interest.  We have a legitimate interest in communicating with you in
order to give you information regarding upcoming events or our other
services.  In balancing our interests against yours, we take into consideration
the facts that the amount of your personal data we process is minimal, that it
is not sensitive data, that there is a minimal privacy impact and that you can
easily opt out or unsubscribe at any time.

8. If you fail to provide your personal data

 

Where we are required by law to collect your personal data, or we need to
collect your personal data under the terms of a contract we have with you, and
you fail to provide that personal data when we request it, we may not be able to
perform the contract we have or are trying to enter into with you. This may
apply where you do not provide the personal data we need in order to provide you
with access to our services or Website. In this case, we may not be able to
provide you with our services or access to our Website, in which case we will
notify you.

 

9. How long we will keep your personal data

 

We store your personal data in accordance with applicable law and will not
retain your personal data for longer than is necessary unless required to by
other legal or regulatory requirements or to enable us to adequately investigate
complaints. If you have any questions about the retention of your personal data,
please contact us using the details at section 3 of this Privacy Policy.

 

10. Sharing personal data

 

10.1 When we will share your personal data

We will only share your personal data with others when we are legally permitted
to do so. When we share personal data with others, we put contractual
arrangements and security mechanisms in place to protect the personal data
shared and to comply with our data protection, confidentiality and security
standards and obligations. We may share your personal data where:

 * you have agreed to the sharing of this information:
   * during registration for an event;
   * during form submission; or
   * while attending one of our events, in particular when attending theatres
     and visiting stands;

 

 * you have agreed to us sharing your name and email address with carefully
   selected third parties (such as our exhibitors, sponsors and partners) whose
   products and services may interest you;

 

 * data sharing is required for us to fulfil a contractual obligation we have
   with you and/or your organisation;

 

 * if we are under a duty to disclose or share your personal data in order to
   comply with any legal obligation; and/or

 

 * we sell or transfer, or we consider selling or transferring, some or all of
   our business, shares or assets to a third party, in which case we will
   disclose your personal data to such third party (whether actual or potential)
   in connection with the foregoing events (including, without limitation, our
   current or potential investors.) In the event that we are acquired by, or
   merged with, a third party entity, or in the event of bankruptcy or a
   comparable event, we reserve the right to transfer, disclose or assign your
   personal data in connection with the foregoing events.

The above list is non-exhaustive and there may be circumstances where we need to
share personal data with other third parties.

 

10.2 Who we will share your personal data with

The third parties that we may need to share your personal data with are as
follows:

 * entities within our group of companies (list available here);

 

 * exhibitors and sponsors of events that you attend;

 

 * marketing agencies that have booked a stand on behalf of an exhibitor or
   sponsor of an event that you attend;

 

 * event partners and suppliers: when we run events, we may share your personal
   data with third-party service providers that are assisting us with the
   operation and administration of that event. If we are running an event in
   partnership with other organisations, we may share your personal data with
   such organisations for use in relation to the event;

 

 * third parties (such as our exhibitors, sponsors and partners): who we believe
   you will benefit from hearing from about their third party products and
   services (where you have opted in to us sharing your name and email address);

 

 * advertising partners: we may share personal data with third party advertising
   partners when you use our Website. This data is used to provide you with, and
   measure the effectiveness of, online personalised advertising and for other
   advertising related activities;

 

 * third-party email marketing and CRM specialists: we may share personal data
   with specialist suppliers who assist us in managing our marketing database
   and sending out our email marketing communications;

 

 * third-party organisations that provide applications/functionality, data
   processing or IT services: we may share personal data with third parties who
   support us in providing the Website and help provide, run and manage our
   internal IT systems. Such third parties may include, for example, providers
   of information technology, cloud-based software as a service providers,
   identity management, website hosting and management, data analysis, data
   back-up, security and storage services. The servers powering and facilitating
   that cloud infrastructure are located in secure data centres around the
   world, and personal data may be stored in any one of them. We may also share
   your personal data with third-party service providers to assist us with
   insight analytics;

 

 * payment providers and banks: We may share personal data with third parties
   who assist us with the processing of payments;

 

 * auditors, lawyers, accountants and other professional advisers: We may share
   personal data with professional services firms who advise and assist us in
   relation to the lawful and effective management of our organisation and in
   relation to any disputes we may become involved in;

 

 * courts, law enforcement or other government and regulatory agencies and
   bodies: We may share personal data with courts, law enforcement or other
   government and regulatory agencies or other third parties as required by, and
   in accordance with, applicable law or regulation; and

 

 * occasionally, we may receive requests from third parties with authority to
   obtain disclosure of personal data, such as to check that we are complying
   with applicable law and regulation, to investigate an alleged crime, or to
   establish, exercise or defend legal rights. We will only fulfil requests for
   personal data where we are permitted to do so in accordance with applicable
   law or regulation.

Please see list below for names of specific sub-processors that we share your
personal data with (note that this list is non-exhaustive and is subject to
change):

Sub-processor Name Nature of Processing Website Amazon Web Services Storage
https://aws.amazon.com Circ Data

--------------------------------------------------------------------------------

GEVME

Delegate and Exhibitor Registration

--------------------------------------------------------------------------------

Delegate and Exhibitor Registration

https://www.circdata.com

--------------------------------------------------------------------------------

https://gevme.com GES Global Logistics Contractor https://www.ges.com/eu ASP
Solutions Ltd Website Provider https://www.asp.com/contact Dotdigital Email
Marketing Provider https://dotdigital.com Sector Global

--------------------------------------------------------------------------------

Swapcard

App & Virtual Platform Provider

--------------------------------------------------------------------------------

App & Virtual Platform Provider

https://sectorglobal.com/ 

--------------------------------------------------------------------------------

https://www.swapcard.com/

Salesforce CRM Provider https://www.salesforce.com/uk Exavault Secure File
Transfer https://www.exavault.com/privacy Presentation Service Providers Ltd
Onsite AV Contractor https://pspav.com

 

11. International transfers of personal data

 

In processing your personal data, it will sometimes be necessary for us to
transfer your personal data outside of the United Kingdom ("UK") and/or the
European Economic Area (“EEA”) to our group companies and our third party
service providers.

In connection with such transfers, we will take all steps reasonably necessary
to ensure that your personal information is treated securely and in accordance
with this Privacy Policy and applicable data protection laws. This shall include
ensuring that:

 * there are appropriate safeguards in place such as binding corporate rules or
   the standard data protection model contractual clauses between either of us
   or between us and the recipient; or

 

 * an adequacy decision has been made by the UK or EEA (as applicable) such that
   the data protection regime in the relevant location or jurisdiction ensures
   an adequate level of protection for personal data; or

 

 * one of the derogations for specific situations applies.

 

If you have any questions about our international transfers of personal data,
please contact us using the contact details at section 3 of this Privacy Policy.

 

12. Marketing

 

As noted in section 7 of this Privacy Policy, we may send you marketing emails
about our events and services as well as details of products and services of
third parties (such as our exhibitors, sponsors and partners where you have
opted in to receive such communications). If you would like to unsubscribe from
communications from us you can unsubscribe using the link in our emails or by
contacting us by email at dataprotection@closerstillmedia.com.

 

You can unsubscribe from emails from third parties by clicking the unsubscribe
link in their emails. 

 

13. Your data protection rights

 

You have the following rights in relation to the personal data we hold about
you.

 

 * The right to make a subject access request to be informed of what personal
   data of yours we hold. If you ask us, we will confirm whether we are
   processing your personal data and, if so, provide you with a copy of that
   personal data (along with certain other details).

 

 * The right to have your personal data rectified in the event that it is
   inaccurate or incomplete. If we have shared your personal data with others,
   we'll let them know about the rectification where possible. If you ask us,
   where possible and lawful to do so, we will also tell you who we've shared
   your personal data with so that you can contact them directly.

 

 * The right to request the erasure of your personal data in some circumstances
   such as where we no longer need it or where you withdraw your consent (where
   applicable). If we have shared your personal data with others, we will let
   them know about the erasure where possible. If you ask us, where it is
   possible and lawful for us to do so, we will also tell you who we have shared
   your personal data with so that you can contact them directly.

 

 * The right to object at any time to the processing of your personal data,
   especially where the processing is carried out for direct marketing purposes.
   You can ask us to stop processing your personal data, and we will do so, if
   we are relying on our own or someone else's legitimate interest to process
   your personal data (except if we can demonstrate compelling legal grounds for
   the processing) or we are processing your personal data for the purposes of
   direct marketing.

 

 * The right to restrict the processing of your personal data. You can ask us to
   'block' or suppress the processing of your personal data in certain
   circumstances such as where you contest the accuracy of that personal data or
   you object to us processing it for a particular purpose. This may not mean
   that we will stop storing your personal data but, where we do keep it, we
   will tell you if we remove any restriction that we have placed on your
   personal data to stop us processing it further. If we've shared your personal
   data with others, we'll let them know about the restriction where it is
   possible for us to do so. If you ask us, where it is possible and lawful for
   us to do so, we'll also tell you who we've shared your personal data with so
   that you can contact them directly.

 

 * The right to data portability. You have the right, in certain circumstances,
   to obtain personal data you have provided to us (in a structured, commonly
   used and machine readable format) and to reuse it elsewhere or to ask us to
   transfer it to a third party of your choice.

 

 * Rights in relation to automated decision-making and profiling. You have the
   right not to be subject to a decision when it is based on automatic
   processing, including profiling, if it produces a legal effect or similarly
   significantly affects you, unless such profiling is necessary for the
   entering into, or the performance of, a contract between you and us.

 

 * The right to withdraw your consent to the processing of your personal data.
   If we rely on your consent (or explicit consent) as our legal basis for
   processing your personal data, you have the right to withdraw that consent at
   any time. You can exercise your right of withdrawal by contacting us using
   our contact details in section 3 above or by using any other opt-out
   mechanism we may provide, such as an unsubscribe link in an email.

 

Your rights above can be exercised by contacting us using the contact details
set out in section 3 of this Privacy Policy. We may require confirmation of your
identity depending on your request.

Should you have any queries or complaints in relation to how we use your
personal data, please contact us using the details set out in section 3 of this
Privacy Policy. If you wish to take any complaints or queries further, you have
the right to contact a national supervisory authority in the place of your
residence or the place of the alleged infringement regarding such issues. The
data protection supervisory authority in the UK is the Information
Commissioner's Office and contact details can be found at https://ico.org.uk/.

 

 

14. Security of your personal data

 

We take precautions to safeguard your personal data against loss, theft and
misuse and unauthorised access, disclosure, alteration and destruction through
the use of appropriate technical and organisational measures.

All our employees and data processors (i.e. those who process your personal data
on our behalf) who have access to and are associated with the processing of
personal data are obliged to respect the confidentiality of the personal data.
Our employees are also trained to ensure high levels of security.

We take steps to regularly validate the personal data we hold to ensure that the
information is accurate and, where necessary, up to date. Information that is no
longer required for any valid business purpose, and that we are not required to
keep pursuant to any applicable law, will be routinely destroyed by secure
means.

 

15. Third party links and services

 

Our Website may, from time to time, contain links to and from third party
websites. If you follow a link to any of these websites, please note that these
websites have their own privacy policies and that we do not accept any
responsibility or liability for these websites or their related policies. Please
check these policies before you submit any personal data via these websites.
This Privacy Policy shall not apply to the processing of your personal data
carried out by a third party provider.

 

16. Our use of cookies and similar technologies

 

Our Website may use certain cookies, web beacons, pixel tags, log files and
other technologies. Please see our Cookie Policy to find out more about the
cookies and other similar technologies we use, the purposes for which we use
them and how to manage, block or delete them.

 

17. Changes to this Privacy Policy

 

We will update this Privacy Policy from time to time to reflect any changes or
proposed changes to our use of your personal data. We may also make changes to
comply with changes in applicable law or regulatory requirements.

 

We will notify you by email of any significant changes to this Privacy Policy.
However, we encourage you to review this Privacy Policy periodically to be
informed of how we use your personal data.

OUR PARTNERS



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 *         Contact Us
 *         Visiting
 *         Exhibiting
 *         Conference
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ExCeL London
Royal Victoria Dock
1 Western Gateway
Royal Docks
London
E16 1XL

17th April 2024 9:00am - 5:00pm
18th April 2024 9:00am - 5:00pm



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