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MERCER PRIVACY NOTICE
This privacy notice is for all visitors from the European economic area. If you
are located outside the EEA, please click here.
Mercer LLC and its affiliates (we/The Company) are all affiliates of Marsh &
McLennan Companies, Inc. (MMC). We are committed to safeguarding the privacy of
our clients and users (you/your) who visit our websites (the "Site”). This
Privacy Notice is intended to inform you of the ways in which we collect
personal information, the uses to which that information will be put, and the
ways in which we will protect any personal information you choose to provide us
directly or via this Site, or via your employer or your benefit programme
sponsor.
There may be additional personal (and other) information that we have or collect
about you or your company pursuant to other relationships which is subject to
other notices, agreements and rules. In particular, to find out how we use your
data processed by us in the course of our UK Actuarial Services and Career
Workforce Products view our privacy notices at our Data Protection page.
To access the privacy policy for Mercer Private Wealth, please click here.
This Privacy Notice covers the following areas:
(1) Information we collect about you
(2) How we use your personal information
(3) How we protect your personal information
(4) Contacting us & your rights to prevent marketing and to access and update
your personal information
(5) How we use Cookies
(6) How changes to this Privacy Notice will be made
(1) Information we collect about you
We will collect and process all or some of the following personal information
about you:
(a) Information Voluntarily Provided by You:
In the course of using this Site, you may choose to provide us with information
to help us serve your needs. For example, you may provide us your e-mail address
to request information, or you may send us your mailing address so we may send
you the material you have requested. You may also choose to apply for a job at
the Company and submit a job application via our careers
site https://careers.marshmclennan.com/. Any personal information you send us
will be used only for the purpose indicated on the careers site or in this
notice.
(b) Our correspondence
If you contact us, we will typically keep a record of that correspondence.
(c) Survey information
If we ask you to complete surveys that we use for research purposes, we shall
collect the information provided in the completed survey.
(d) Website and communication usage
Details of your visits to the website and information collected through cookies
and other tracking technologies including, but not limited to, your IP address
and domain name, your browser version and operating system, traffic data,
location data, web logs and other communication data, and the resources you
access.
(2) How we use your personal information
This section sets out the purposes for which we use personal information that we
collect and, in compliance with our obligations under applicable data protection
laws of the European Economic Area (EEA) and United Kingdom (UK), identify the
“legal grounds” on which we rely to process the information.
EEA and UK Data Protection Laws allows companies to process personal information
only when the processing is permitted by the specific “legal grounds” set out in
the law (the full description of each of these grounds can be found here).
Please note that in addition to the disclosures we have identified below, in
some circumstances we will also disclose personal information to service
providers, contractors, agents and affiliates of the Company or MMC that perform
activities described in this notice on our behalf.
(a) To communicate effectively with you and conduct our business
To conduct our business, including to respond to your queries, to otherwise
communicate with you, or to carry out our obligations arising from any
agreements entered into between you and us, which in some circumstances may
include sharing your data with third parties such as agents or contractors or
with our advisors (e.g. legal, financial, business or other advisors) or with
other companies in MMC’s corporate group (MMC Affiliates).
Use justification: contract performance and legitimate interests (to enable us
to perform our obligations and provide our services to you)
(b) To provide you with marketing material
To provide you with updates and offers. We may use your personal information to
provide you with information about products or services which we think would be
of interest to you. We may also share your personal information with MMC
Affiliates so that they can provide you with information about their products
and services. These may be sent by email, SMS, phone, fax or post.
Within MMC, we operate under a number of brands and you may receive such
communications from our different trading names, such as, Mercer, Mercer Marsh
Benefits (MMB), Darwin, Marsh, Marsh Commercial, Marsh Networks and others.
We take care to ensure that our marketing activities comply with all applicable
EEA and UK legal requirements. In some cases, this may mean that we ask for your
consent in advance of us or MMC Affiliates sending you marketing materials.
In all cases, you can always opt out of receiving marketing communications from
us or MMC Affiliates, at any time. We will always provide an option to
unsubscribe or opt-out of further communication on any electronic marketing
communications sent to you or you may opt out by contacting us as set out below.
Please note that, even if you opt out of receiving marketing messages, we may
still send you communications in connection with the services we provide to you.
Use justification: consent and legitimate interest (to keep you updated with
news in relation to our products and services)
(c) For research and development purposes
To analyse your personal information together with information from other
clients for data analytics purposes, including to create insights, reports and
other analytics to better understand and improve the quality of and market
Mercer’s advice, products and services. The output of such analytics does not
identify particular clients or individuals.
Use justification: legitimate interests (to allow us to improve our services)
(d) To monitor certain activities
To monitor queries and transactions to ensure service quality, compliance with
procedures and to combat fraud.
Use justification: legal obligations, legal claims and legitimate interests (to
ensure the quality and legality of our services)
(e) To inform you of changes
To notify you about changes to our services and products
Use justification: legitimate interests (to notify you about changes to our
services)
(f) To ensure website content is relevant
To ensure that content from our websites is presented in the most effective
manner for you and for your device, which may include passing your data to MMC
Affiliates, business partners, suppliers and/or service providers.
Use justification: contract performance, legitimate interests (to allow us to
provide you with content and services on the websites)
(g) To reorganise or make changes to our business
If we: (i) are subject to negotiations for the sale of our business or part
thereof to a third party; (ii) are sold to a third party; or (iii) undergo a
re-organisation, we may need to transfer some or all of your personal
information to the relevant third party (or its advisors) as part of any due
diligence process for the purpose of analysing any proposed sale or
re-organisation. We may also need to transfer your personal information to that
re-organised entity or third party after the sale or reorganisation for them to
use for the same purposes as set out in this notice.
Use justification: legitimate interests (in order to allow us to change our
business)
(h) In connection with legal or regulatory obligations
We process your personal information to comply with our regulatory requirements
or as part of dialogue with our regulators as applicable which may include
disclosing your personal information to third parties, the court service,
regulators and/or law enforcement agencies in connection with enquiries,
proceedings or investigations by such parties anywhere in the world or where
compelled to do so. Where permitted, we will direct any such request to you or
notify you before responding unless to do so would prejudice the prevention or
detection of a crime.
Use justification: legal obligations, legal claims, legitimate interests (to
cooperate with law enforcement and regulatory authorities)
(i) For Fraud, Anti-Money Laundering and Sanctions Screenings
When establishing or maintaining client relationships for the provision of
certain services we process your personal information for the purposes of
carrying out fraud, anti-money laundering or sanctions violations checks.
Use justification: legal obligations
(3) How we protect your personal information
(a) Security over the internet
No data transmission over the Internet or website can be guaranteed to be secure
from intrusion. However, we maintain commercially reasonable physical,
electronic and procedural safeguards to protect your personal information in
accordance with data protection legislative requirements.
All information you provide to us is stored on our secure servers and accessed
and used subject to our security policies and standards. Where we have given you
(or where you have chosen) a password which enables you to access certain parts
of our websites, you are responsible for keeping this password confidential and
for complying with any other security procedures that we notify you of. We ask
you not to share a password with anyone.
(b) Export outside the EEA and the UK
Your personal information may be accessed by staff, MMC Affiliates or suppliers
in, transferred to, and/or stored at, a destination outside the country in which
you are located, whose data protection laws may be of a lower standard than
those in your country. We will, in all circumstances, safeguard personal
information as set out in this Privacy Notice.
Where we transfer personal information from inside the EEA or the UK to outside
the EEA or the UK, we are required to take specific measures to safeguard the
relevant personal information. Certain countries outside the EEA and the UK have
been approved by the European Commission or the UK government as providing
essentially equivalent protections to EEA and UK data protection laws and
therefore no additional safeguards are required to export personal information
to these jurisdictions. In countries which are not subject to this approval (see
the full list here), we will establish legal grounds justifying such transfer,
such as MMC Binding Corporate Rules, model contractual clauses, or other legal
grounds permitted by applicable legal requirements.
Please contact us as set out below if you would like to see a copy of the
specific safeguards applied to the export of your personal information.
(c) Storage Limitation
We will retain your personal information for as long as is necessary for the
processing purpose(s) for which it was collected and any other permitted linked
purpose (for example where we are required to retain personal information for
longer than the purpose for which we originally collected it in order to comply
with certain regulatory requirements). Our retention periods are based on
business needs and your information that is no longer needed is either
irreversibly anonymised (and the anonymised information is retained) or securely
destroyed.
(4) Your rights & contacting us
(a) Marketing
You have the right to ask us not to process your personal information for
marketing purposes. You can exercise the right at any time by clicking the
“unsubscribe” option on any electronic marketing communication sent to you or by
contacting us as set out below.
(b) Updating Information
We will use reasonable endeavours to ensure that your personal information is
accurate. In order to assist us with this, you should notify us of any changes
to the personal information that you have provided to us by contacting us as set
out below.
(c) Your Rights
If you have any questions in relation to our use of your personal information,
you should contact us as set out below. Under certain conditions, you have the
right to require us to:
* provide you with further details on the use we make of your information;
* provide you with a copy of information that you have provided to us;
* update any inaccuracies in the personal information we hold;
* delete any personal information that we no longer have a lawful ground to
use;
* object to any processing that Mercer justifies on the “legitimate interests”
ground unless our reasons for undertaking that processing outweigh any
prejudice to your data protection rights;
* object to direct marketing (including any profiling for such purposes); and
* restrict how we use your information whilst we consider your inquiry, and
where processing is based on consent, you have the right to withdraw your
consent by contacting us at the contact details below or as indicated when
consent was given.
Your exercise of these rights is subject to certain exemptions to safeguard the
public interest (e.g. the prevention or detection of crime) and our interests
(e.g. the maintenance of legal privilege). If you exercise any of these rights
we will check your entitlement and respond in most cases within a month.
If you are not satisfied with our use of your personal information or our
response to any exercise of these rights you have the right to complain to the
data protection regulator in your country.
(d) Contacting Us
Depending on where you are located, the “data controller” of your personal
information processed by us under this Privacy Notice will be different. Please
see here for a list of which group companies will be data controllers in which
countries.
If you have any questions in relation to this Privacy Notice, please contact our
Data Protection Officer at privacycoordinator@mercer.com.
(5) How we use Cookies
To understand how we may use cookies on our Site, please see our Cookie
Notice here.
(6) How changes to this Privacy Notice will be made
We may change the content of our websites and how we use cookies and
consequently our Privacy Notice and our Cookie Policy may change from time to
time in the future. If we change this Privacy Notice, we will update the date
the Privacy Notice was last changed below. If these changes are material, we
will take reasonable steps to notify you of the changes.
This Privacy Notice was last updated on 1 June 2021.
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