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DEBUNKING THE MYTH: WHY QR CODES AND ASSET RECORDING DEVICES AREN’T A
ONE-SIZE-FITS-ALL SOLUTION FOR FIRE DOORS

Aaron Gadd

December 10, 2024

3

In the world of fire safety, innovation is often seen as the key to solving
complex challenges. One such innovation frequently touted is the use of QR codes
and asset recording devices for tracking and logging fire door inspections.
While these technologies might sound appealing on paper, the reality is far more
nuanced. At IMS Group, we’ve thoroughly explored these options and have yet to
find a solution that meets the diverse needs of our clients. Here’s why.




THE DIVERSITY OF CLIENTS: A BARRIER TO UNIVERSAL ACCESSIBILITY

One of the biggest challenges with QR codes and other asset recording devices is
the vast diversity of customers we serve. Our clientele spans residential
property managers, commercial landlords, hospitals, and even public sector
organizations. Each has its own unique IT infrastructure, security protocols,
and operational requirements.

For example:

 * Residential clients may lack the technical infrastructure or expertise to
   access detailed survey data via QR codes.
 * Corporate clients often have stringent IT security policies that block
   third-party applications or require extensive approvals before adopting new
   technologies.
 * Public sector organizations may have legacy systems incompatible with modern
   QR code platforms, making seamless integration impossible.

This wide variability in technical capabilities and access permissions creates a
significant barrier to adopting a single solution that works for all.


IT SECURITY: A MAJOR ROADBLOCK

In today’s cybersecurity-conscious environment, many organizations have robust
defenses to protect sensitive information. Unfortunately, these security
measures often clash with the functionality of QR codes and asset tagging
solutions.

 * Firewalls and Restricted Access: Some IT systems block the URLs or apps
   linked to QR codes, rendering them useless.
 * Data Privacy Concerns: Organizations, particularly those handling sensitive
   information like hospitals, are wary of third-party platforms collecting data
   about their assets.
 * Lack of Standardization: Each client’s IT policy is different, meaning no
   universal standard exists for QR code access.

These hurdles make it impractical to rely on QR codes as a comprehensive
solution for recording fire door inspections.






SURVEY ACCESSIBILITY: THE HIDDEN CHALLENGE

Even if IT security concerns are addressed, another major issue arises:
accessibility. Not all clients are able to log into or access surveys linked via
QR codes.

 * Technological Proficiency: Not all end-users are comfortable navigating the
   digital platforms often required to access these surveys.
 * Device Compatibility: Some systems aren’t mobile-friendly, while others
   require specific software that tenants or building managers may not have.
 * Network Dependency: QR codes often rely on stable internet connections, which
   may not be available in every location, such as basement-level fire doors or
   rural properties.

The end result is a system that excludes certain users and creates more problems
than it solves.

Green glass question marks with check list. 3d illustration


THE SEARCH FOR A VIABLE SOLUTION

At IMS Group, we’ve spent considerable time researching and testing various
asset recording devices and QR code solutions. To date, we have not found a
viable option that meets the needs of all our clients while addressing these
challenges. Our commitment to offering practical, client-focused solutions means
we won’t adopt technology for the sake of appearances; it must genuinely improve
outcomes for fire safety compliance.

Digital search icon on future tech background. Search Engine Evolution.
Futuristic search icon and abstract chart in world of technological progress and
innovation. CGI 3D render



OUR ALTERNATIVE: TAILORED, PRACTICAL REPORTING

Rather than relying on one-size-fits-all technology, IMS Group has developed
bespoke tools and processes designed to meet the unique needs of each client.
Our in-house app, for example, generates detailed, accessible reports that are
shared directly with stakeholders in formats they can easily use. By focusing on
practical, adaptable solutions, we ensure compliance and transparency without
forcing clients into systems that don’t work for them.

path leads to decision which changes the path in two directions on colorful
background


CONCLUSION

The idea of using QR codes and asset recording devices for fire doors might seem
like an innovative leap forward, but the reality is far more complex. With a
wide range of client needs, IT security concerns, and accessibility issues, this
approach simply isn’t viable across the board. At IMS Group, we remain committed
to delivering solutions that work in the real world, ensuring the highest
standards of fire safety without unnecessary complications.

If you’re looking for a partner who understands the challenges of fire door
compliance and offers practical, tailored solutions, get in touch with IMS Group
today. Together, we can achieve compliance with confidence.



If you have any questions or would like advise get in touch with us here.








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