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Effective URL: https://sosmt.gov/elections/voter-file/
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* 406-444-2034
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* The Office
Learn more about your Montana Secretary of State, Christi Jacobsen.
ABOUT THE OFFICE:
CHRISTI JACOBSEN
Montana’s 22nd Secretary of State.
DUTIES & FUNCTIONS
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ANNUAL PLAN
State of the Montana Secretary of State's Office.
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ABOUT THE STATE SEAL
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ABOUT THE STATE FLAG
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The Constitution of the State of Montana.
CONTACT:
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(406) 444-2034
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PHYSICAL ADDRESS:
State Capitol, Room 260
1301 6th Avenue Helena, MT 59620
MAILING ADDRESS:
P.O. Box 202801
Helena, MT 59620-2801
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CONTACT:
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Fax: (406) 444-3976
Email: sosbusiness@mt.gov
PHYSICAL ADDRESS:
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1301 6th Avenue Helena, MT 59620
MAILING ADDRESS:
P.O. Box 202801
Helena, MT 59620-2801
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STATEWIDE VOTER FILE
Upon request, the Secretary of State's Office shall furnish available
extracts and reports from the statewide voter registration system.
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CONTACT:
Elections Help Line: (406) 444-9608
Fax: (406) 444-2023
Email: soselections@mt.gov
PHYSICAL ADDRESS:
State Capitol, Room 260
1301 6th Avenue Helena, MT 59620
MAILING ADDRESS:
Election & Voter Services Division
P.O. Box 202801 Helena, MT 59620-2801
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CONTACT:
Tom Kreissler, Editor: (406) 438-6122
Email: sosarm@mt.gov
PHYSICAL ADDRESS:
State Capitol, Room 260
1301 6th Avenue Helena, MT 59620
MAILING ADDRESS:
P.O. Box 202801
Helena, MT 59620-2801
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STATEWIDE VOTER FILE INFORMATION
1. Home
2. Election & Voter Services
3. Statewide Voter File Information
Upon request, the Secretary of State shall furnish to any individual, for
noncommercial use available extracts and reports from the statewide voter
registration system. 13-2-122, MCA. If you need legal advice on the definition
of noncommercial use, please consult with an attorney.
The statewide voter registration system is a live system and data changes
constantly as county election officials maintain the data. Each extract is
static information that is current as of the time the extract is pulled.
Additionally, routine list maintenance is done by the counties at various
times. A requestor of data extracts is responsible for their own analysis of
the information provided and is responsible for choosing the time period of
purchase.
The fee structure and additional information about the statewide voter
registration system extracts is below.
Purchase the Voter File
GENERAL QUESTIONS ABOUT THE STATEWIDE VOTER FILE.
Q. Who are the contacts for questions about the Statewide Voter File?
A. Secretary of State Elections Division, soselections@mt.gov, (406) 444-9608
Q. What is the fee structure for the statewide voter file or available extracts?
A. The fee for a single copy of the complete voter file or for an extract of the
voter file such as the Absentee Ballot Report is $1000.00. The fee for a
one-year (365-day) subscription to the voter file service is $5000.00. Visa and
MasterCard are accepted for payment. A subscription entitles you to unlimited
downloads of any of the available extracts and copies of the complete voter
file. Please contact the elections division at (406) 444-9608
or soselections@mt.gov for assistance with establishing your subscription
account.
Q. What is included in the purchase of the Statewide Voter File?
A. The Statewide Voter File (and customized county and legislative district
files) includes two spreadsheets – one spreadsheet includes a list of all
registered voters, and the other includes the voting history of each currently
registered voter.
Q. What are the fields in the statewide voter file and voter history report?
A. A list of the fields in the reports is available online
at https://prodvoterportal.mt.gov/PurchaseVoterFile.aspx. Sample reports are
available at: Statewide Voter File Sample and Voter History Report Sample.
Q. If a person purchases a subscription, does that entitle the person to all
extracts and reports, including the Absentee Ballot Report, the Petition Signers
Report, and available late registrant reports?
A. Yes – an annual subscription entitles the customer to unlimited downloads of
any available extracts or copies of the complete voter file. In order to
purchase a subscription, a customer must sign up for an Okta account —
see https://prodvoterportal.mt.gov/PurchaseVoterFile.aspx.
Q. How far back do the records go?
A. Records go back to at least 2006 for all counties. Some history may exist
before 2006, depending on what the counties provided when records were converted
to the statewide system.
Q. How often is information updated? How often will the customer get updates?
A. Information is updated by the counties as they process ballots,
registrations, etc. Files are created nightly to reflect the updated and changed
information and made available to customers. A subscriber can request updates
as often as they want, however, files are only generated nightly.
The Absentee Ballot Report is available for download directly from the
site https://prodvoterportal.mt.gov/PurchaseVoterFile.aspx at the time it is
purchased.
Q. Which report(s) include voter history?
A. The statewide voter file and the county and legislative extracts of the
statewide voter file include voter history. The Absentee Ballot Report, Petition
Signers Report, and late registrant reports do not include voter history.
Q. Does the voter file include information about whether or not a voter is on
the absentee list?
A. Yes. The voter file includes an indicator (True/False) of whether or not a
voter is absentee, in the field titled “Absentee.”
Q. Is municipal, school, and/or special election information included in the
file?
A. Although most municipal, school, and special district elections’ history are
included in the voter history file, in certain cases the history will not be
included. The user should check with the county or with the Secretary of State’s
office if the user is looking for history for a specific local election. The
voter history file is included with purchase of the Statewide Voter File (and
customized county and legislative district files).
Q. Why do some residential addresses just contain what appears to be township,
range and section information rather than street addresses?
A. Some counties use legal descriptions for residential addresses in certain
instances. These descriptions may appear in a format such as the following: 1 S
2 E 3. The descriptions are especially common in areas in which many voters
reside in areas that do not have street addresses.
Since voters in the file also have a mailing address, the mailing address may be
the most useful address in cases in which the township, section, and range are
listed for the voter’s residence address.
Specific questions about the Statewide Voter File can be directed to (406)
444-9608 or soselections@mt.gov.
ABSENTEE BALLOT REPORT
Q. What is the Absentee Ballot Report and what is included in that file? Is
voter history contained in the Absentee Ballot Report? Does the Absentee Ballot
Report contain information on individuals who are on the Absentee List?
A. The Absentee Ballot Report is a statewide report that includes information on
voters who have been sent an absentee ballot for an upcoming federal election,
and includes the status of the absentee ballot. It is updated early each
morning with the previous day’s business. The fee for a single copy of
the extract of the voter file such as the statewide Absentee Ballot Report is
$1,000.00.
The Absentee Ballot Report includes an indicator (True/False) of whether or not
a voter is on the Absentee List, in the field titled “Absentee.”
A list of the fields in the report is available online
at https://prodvoterportal.mt.gov/PurchaseVoterFile.aspx.
A sample report is available at: Absentee Ballot Report Sample.
The Absentee Ballot Report is available for download for $1,000 directly from
the site https://prodvoterportal.mt.gov/PurchaseVoterFile.aspx at the time it is
purchased. A purchaser who has an annual subscription can download the file as
often as needed.
Voter history is not included in the Absentee Ballot Report. For more
information, see https://prodvoterportal.mt.gov/PurchaseVoterFile.aspx under the
“Absentee Voter File” heading.
Q. What is the earliest date that absentee information will be available for an
election?
A. When county election officials begin sending absentee ballots to voters, the
names of those voters will appear on the Absentee Ballot Report. Generally this
will occur no later than 45 days before an election for absent active duty
military and overseas citizen voters with active absentee requests, 25 days for
voters on the absentee list, and 30 days and less for election-specific
absentees. Names will show up in the Absentee Ballot Report the day after
ballots are mailed in each scenario above.
Q. Is the Absentee Ballot Report cumulative? Will it show everyone who has been
sent a ballot and the ballot status for the election, or does each subsequent
report only include voters since the last report?
A. The report is cumulative. It will show everyone who has been sent a ballot
for the most recent federal election and the ballot status for each such
ballot. For a list of fields in the report, see Absentee Ballot Report Sample.
Q. How often is the Absentee Ballot Report updated, and what does each day’s
file include as far as ballot activity?
A. Information is sent to the vendor early every morning, inclusive of the
previous day’s business.
Additional specific questions about the Absentee Ballot Report can be directed
to (406) 444-9608 or soselections@mt.gov.
PETITION SIGNERS REPORT
Q. What is the Petition Signers Report, and what is included in that file?
A. The Petition Signers Report is generated based on the specific petition
requested, so it is not available for download immediately. The report will be
provided directly to the customer by the vendor in the format requested (CD,
email, file transfer).
The Petition Signers Report is unofficial and represents totals for petitions
that county election officials have processed and entered into the system. It
does not represent what the Office of the Secretary of State has received,
reviewed, tabulated, and certified. Certified totals may differ from that which
is reflected on the report.
The Petition Signers Report is a county-by-county record of a
specific petition’s signers.
By default, it is in county order and in order of when the signatures were
processed by the county election officials.
The field names are County, Submittal Number, Sheet, Line, Voter ID, Name,
Residence, Status, Verification Reason (if the signature was rejected, the
rejection reason selected by the county is included ), House District, and
Circulator. A sample report is available at: Petition Signers Report Sample.
The fee for the Petition Signers Report is $200 per report.
Additional specific questions about the Petition Signers Report can be directed
to (406) 444-9608 or soselections@mt.gov.
2008-CURRENT LATE REGISTRATION REPORTS AND MOST RECENT AVAILABLE FEDERAL
ELECTION LATE REGISTRANT REPORT
Q. What are the 2008-Current Late Registrant Reports and the Most Recent
Available Federal Election Late Registrant Report, and what are included in
those files?
A. These reports, once purchased, are available for download immediately. They
are not generated until after each federal election.
The field names are: Election, Voter ID, Last Name, First Name, Middle Name,
Name Suffix, DOB, County, House District, Senate District, Precinct, Before/On
Election Day, New/County-to-County/Precinct-to-Precinct. The reports do not
contain voters’ addresses. Sample reports are available at: 2008-Current Late
Registrant Reports Sample and Most Recent Available Federal Election Late
Registrant Report Sample.
The fee for the 2008-Current Late Registrant Reports is $1,000 and the fee for
the Most Recent Available Federal Election Late Registrant Report is $200.
Additional specific questions about the late registrant reports can be directed
to (406) 444-9608 or soselections@mt.gov.
The Mission of the Office of the Secretary of State is to protect the integrity
of elections, be an asset to businesses and preserve official history.
OUR OFFICE
Christi Jacobsen
Montana Secretary of State
Montana Capitol Building, Rm 260
Front Desk: 406-444-2034
Contact Us
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