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News

Intellias Announces Becoming AWS MAP Advanced Consulting Partner

Whitepaper

Industry 5.0: Mass Personalization Driven by IoT and AI

Whitepaper

Complex HMI Technical Solutions For Ultimate User Experiences

Blog post

The Most Disruptive Technologies of the Next Decade


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IntelliasPrivacy Policy


PRIVACY POLICY


YOUR PERSONAL DATA IS SECURELY PROTECTED
TERMS & CONDITIONS

We are committed to protecting your privacy. This Privacy Policy describes how
and why we process your personal data when you access our website
at intellias.com (hereinafter “the website”), in the course of our marketing and
recruitment activities, for communicating our services and business development.

This policy also sets forth your privacy rights and explains how to get in touch
with us if needed.


WHO ARE WE?

Information Technologies Institute “Intellias” LLC jointly with its affiliates
(hereinafter “we”, “us”, “our”, or “Intellias”) have created this website to
communicate with casual visitors, potential clients, and companies interested in
our services as well as to provide information about Intellias and the IT
outsourcing industry. We welcome visitors to casually view information on our
website and to use the site to directly communicate with Intellias.

We control all personal data processed in accordance with this policy.

By visiting this website, you accept our Privacy Policy and agree that we may
collect personal data during your website visit. If you disagree with this
Privacy Policy, please feel free to leave the website.

This website is not intended to offer any services directly to children. We do
not knowingly collect information from children. However, if you are under the
age of 16 and want to get in touch with us, please, send us a written consent
from your parents or guardians to process your personal information.


WHAT DATA DO WE COLLECT?

We collect, store and use data that is essential for giving visitors the maximum
benefit from our website.

We collect the following data during your website session:

 * Information you provide directly via contact forms or email messages,
   including your email address, phone number, name, surname, company name, job
   title, postal address and other information you are willing to provide us
 * Data about your behavior on web pages during your visit and information about
   how you navigate the website
 * Statistics, such as particular pages you visit, number of unique website
   entries, the browser from which you visit the website, your screen
   resolution, and the platform you use

Also, we collect your personal data in the course of our marketing activity and
communication of our services in the most convenient way. In addition, we may
use your personal data for secondary purposes closely related to the mentioned
above purposes, in circumstances where you would reasonably expect such use.

In the course of our marketing and recruitment activities, for communicating our
services and business development we may collect the following data:

 * Information collected from you or third parties or from public sources,
   including your email address, phone number, name, surname, company name, job
   title, postal address etc.
 * Information you provide to us when using the services or information which is
   generated in the course of the use of those services (including the timing,
   frequency and pattern of service use).
 * Information contained in or relating to any communication that you send to us
   or send through this website (including correspondence with us, communication
   content and metadata associated with the communication).
 * Information you provide to participate in Intellias events, live or web
   conferences
 * Any other personal data that you decided to share with us.

The above-mentioned data is collected on the base of your consent or other legal
basis presented bellow and in compliance with applicable laws, along with
required filings with data protection authorities, where required. You can send
your consent by email to the address privacy@intellias.com.

We collect most non‐public personal information directly from you or your agents
whether in person, by telephone or electronically.

In some circumstances, we may be provided with your personal information by
third parties (e.g. someone recommended you for potential employment). In such
cases, we take reasonable steps to ensure that you are made aware of the data
provided to us by the third party.

Intellias does not intentionally collect any sensitive information about you.


HOW DO WE USE THIS DATA?

Personal data submitted to us through this website and personal data we
collected from you, third parties or public sources will be used (processed) for
the purposes specified in this Policy.

If you are a citizen of the United Arab Emirates (UAE) or located there, we will
process your personal data exclusively on the basis of your explicit consent.
You can give consent to the processing of the personal data while submitting the
form on our website or sending the consent via email to marketing@intellias.com
or job@intellias.com.

We will use your personal data on the following legal basis:

 * Legitimate interest (Article 6 para. 1 (f) GDPR)
 * Consent (Article 6 para. 1 (a) GDPR)
 * Other legal basis available under Article 6 GDPR

As a rule, your personal data will be used to:

 * Respond to your inquiries and send you requests or promotional materials.
 * Improve your website experience during your next session.
 * Offer you specific content based on your previous use or based on usability
   trends shown by the behavior of other users on this site or by other studies.
 * Tailor specific offers or show targeted content via suggestions, newsletters,
   or customized pages.
 * Communicate with you via different platforms, such as social media, email,
   telephone, and other networks. You can opt out of receiving this targeted
   content. Still, for other campaigns, we may use your data to deliver improved
   messaging for other users.
 * Analyze our marketing campaigns, previous deals, and current customers.
 * Comply with internal and external audit requirements as well as for
   information security purposes.
 * Comply with legal requirements, such as for preventing crimes, aiding in
   investigations, or preventing loss or fraud, in which case we may have to
   share data within the scope of legal proceedings.

Also, from time to time we organize various public and other events like
auctions, seminars, draws, or business meetings accessible to our personnel,
candidates, and others. To participate, you may wish to provide us with some of
your data such as email, name, or other data. Usually, such information is
necessary to register for the events and ensure your participation. As a rule,
when collecting the above information, we rely on our legitimate interest as a
legal basis for processing. However, if necessary, we may also request from you
to provide us your consent for such processing. In any case, we will inform you
about the intended events, and personal data we are going to collect for this
purpose.

Personal data processed by Intellias is not subject to profiling and automated
decision-making.

If you are a citizen of the United States of America or a person located in the
USA, please be informed that Intellias does not sell your personal data.


WHOM WILL WE SHARE YOUR DATA WITH?

In the course of our business activities, we may disclose your personal data to
service providers and partners who assist us in operating this website or in our
marketing and recruiting activities, to affiliated companies and, in some cases,
to legal authorities.

We may disclose your personal data to the following third parties*:

 * Service providers, contractors, third-party vendors, agents, or partners who
   act on our request or on our behalf
 * Our affiliates or subsidiaries that may help us process it
 * Legal authorities in order to comply with the law, a judicial proceeding, a
   court order, or another legal process, such as in response to a court order
   or a subpoena
 * Relevant third parties in case of acquisition of our company or merger with
   another company

Except in those specific, limited situations, without your consent, we will not
make any disclosures of non‐public personal information to other companies who
may want to sell their products or services to you.

*If you are сitizen of the UAE or located there, we may disclose your personal
data only on the basis of your explicit consent.

International data transfers

Intellias operates globally and, therefore, personal data may be used in
countries outside of the EU/EEA that may have less strict data protection
regulations than those in the EEA. Upon providing us with the data, you agree on
its transfer outside Ukraine and the EEA. For international transfers, we ensure
the use of appropriate safeguards to handle your data securely.


HOW LONG WILL WE RETAIN YOUR PERSONAL DATA?

We will retain your personal data only as long as necessary for the purposes set
out in this Privacy Policy, after which it will be deleted or archived except to
the extent necessary to comply with our legal obligations (for example, if we
are required to retain data to comply with applicable laws), resolve disputes,
and enforce our legal agreements and policies.


WHAT ARE YOUR RIGHTS?

We aim to be completely transparent in how we use your personal data and take
reasonable steps to allow you to correct, amend, delete, or limit the use of
your personal data.

You have the following data protection rights:

 * The right to be informed about the collection and use of your personal data.
   At any time, you can file an access request with us and ask for a copy of
   your personal data in a commonly used electronic format.
 * The right to request information on the purpose of data processing and
   information on third parties that have received your personal data.
 * The right to ask us to rectify personal data that is incorrect or outdated.
 * The right to restrict processing, meaning that you may request deletion of
   your personal data or ask us to stop processing your data at any time.
 * The right to request portability of your personal data.
 * The right to raise a justified objection to processing of your personal data.
 * The right to withdraw consent for processing data at any time if you have
   previously provided us with consent for the processing of your personal data.

Intellias will not charge any fee for your access request but may charge an
administrative fee for providing a copy of your personal information.

In order to protect your personal data, we may require identification from you
before releasing the requested information.

We promptly consider each your request and provide a substantive response either
by taking the requested action or by providing an explanation for why your
request cannot be executed on our side.

You may exercise your rights by sending a request to the contacts listed in the
contact details section below.

If you have any complaints about how we process your data, please start with
filing a complaint at privacy@intellias.com. We will try to do our best to
resolve your application.

In case you are not satisfied with our response, you have the right to lodge a
complaint with the appropriate data protection authority at the place of your
residence.

Please keep in mind that if we are reaching you by email or correspondence, you
may always unsubscribe from our mailing/marketing lists at any time by
contacting by email indicated in this Policy or by using ‘unsubscribe’ button
(link) in our email.


WHERE IS YOUR DATA PROCESSED?

Your personal data may be processed in various locations outside the European
Union, the UAE, and the United States, each having different data protection
standards. However, we will take all reasonable steps to ensure that your data
is handled securely and in accordance with the highest standards provided for in
the General Data Protection Regulation (GDPR, Regulation (EU) 2016/679 of the
European Parliament and of the Council), Federal Decree-Law No. 45 of 2021 on
the Protection of Personal Data (the United Arab Emirates), this Privacy Policy,
and industry standards.


PROCESSING PERSONAL DATA OF JOB APPLICANTS

As part of any recruitment process, Intellias collects and processes personal
data provided directly by job applicants, their referees, and recruitment
companies working on our behalf. We are committed to being transparent about how
the data is collected and used in compliance with our data protection
obligations.

Types of personal data we collect
Intellias collects a range of information about you that includes:

 * Name, address and contact details, such as email address, telephone number,
   skype and links to social network profiles
 * Details of qualifications, skills, experience and employment history
 * Information about the current level of remuneration, including benefit
   entitlements
 * Information about your entitlement to work in the EU or the UAE, if required
   by our clients

Intellias may collect personal data in a variety of ways. For example, data may
be extracted from application forms, CVs (resumes), or through interviews or
other means of assessment.
Personal data is stored in our Applicant Tracking System and exported to other
IT systems.
If you are invited to Intellias for an interview, please be aware that for
security reasons our premises are under video surveillance. We may collect
images caught on camera.

Purpose of processing

Given the nature of our HR and recruiting activities, we need to process data in
order to collaborate with you on possible job opportunities.

Intellias has a legitimate interest in processing personal data during the
recruitment process and for record-keeping purposes. If you are a citizen of the
UAE or located there, we may disclose your personal data only on the basis of
your explicit consent.

Processing data of job applicants allows us to manage the recruitment process,
assess and confirms suitability for employment.

Provided your application is unsuccessful, Intellias will inform you and delete
your personal data from all Intellias storages. However, if you give a separate
consent, Intellias may keep your personal data on file for future prospective
employment opportunities.

You may withdraw your consent at any time.

Recipients of personal data

For the purposes of recruitment, we may share your personal data, including the
data stored in our Applicant Tracking System, with affiliates, existing and
prospective clients of Intellias. In this case, you will be informed separately.

Also, we may disclose your personal data to other third parties mentioned in
this Privacy Policy. If you are a сitizen of the UAE or located there, we may
disclose your personal data only on the basis of your explicit consent.

Retention period

Intellias keeps personal data of job applicants until the vacancy is closed (not
more than two (2) years). In case of candidature rejection, your personal data
may be kept during the next one (1) year provided you give a separate consent
and Intellias considers you as a potential candidate for other vacancies.

At the Bulgarian office, Intellias keeps personal data of job applicants not
more than six (6) months unless the applicant gives consent for a longer period
of storage.


COOKIES

As is general practice, our website uses cookies to collect data and provide
visitors with a more user-friendly browsing experience.

Cookies are selected pieces of data that are stored on your computer to help a
website recognize you on your next visit. Cookies automatically collect data
that isn’t personally identifiable, such as preferred internet browser,
operating system, domain name, website interactions, visit time, location, and
most-viewed pages per visit.

By accepting our Privacy Policy and remaining on the Intellias website, you
agree with our website’s use of cookies. You may clean or disable cookies in
your internet browser settings to delete this data from your device and stop
data from being collected.

Typically, browsers automatically accept cookies. If you want to reject cookies,
block the use of cookies, delete cookies, or be notified when a cookie is sent,
please change the appropriate settings in your browser.

For more detailed information on this matter, please see our Cookie Policy.


EXTERNAL LINKS ON THE WEBSITE

Our website may contain external links that take you to third-party websites.
These websites operate independently of Intellias and are not covered by our
Privacy Policy. Data that you share on a third-party website that is linked to
from the Intellias website is covered by that third-party website’s own privacy
policy and may be collected for use by such third party. Intellias is not liable
for data processed by third-party websites and cannot guarantee your safety when
interacting with them.


REVISIONS TO THE PRIVACY POLICY

Intellias reserves the right to make changes to this Privacy Policy at any time.
You are advised to review this Privacy Policy periodically for any changes.
Changes to this Privacy Policy are effective when they are posted on this page.

By continuing to use our website, you accept those changes.


CONTACT DETAILS

If you have any questions or comments regarding this Privacy Policy, please send
an email to privacy@intellias.com with the subject line “Privacy Policy
Request”.

Effective: August 11, 2023

 

 

Chicago

500 West Madison Street, Suite 1000, Chicago, IL 60661

+1 857 444 0442

info-chicago@intellias.com

Munich

Wappenhalle Business Center,
Konrad-Zuse-Platz 8, 81829

info-munich@intellias.com

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