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PROVENTEQSEARCHDISPLAYPORTLET
THE GAP PARTNERSHIP
MIGRATION FROM CITRIX SHAREFILE TO SHAREPOINT ONLINE
CLIENT PROFILE
Proventeq helped The Gap Partnership to improve their data discovery and
visibility, improving productivity and centralized data management in their
organization.
LOCATION
UK
SECTOR
Management Consulting
SOURCE
Citrix ShareFile
DESTINATION
SharePoint Online
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CASE STUDY OVERVIEW
The Gap Partnership wanted to save costs and improve organization-wide
communication and collaboration by using Microsoft Teams. To enable this, they
decided to consolidate their global digital content estate to SharePoint Online
and so needed to move their departmental storage from ShareFile, in addition to
moving their network file shares.
THE CHALLENGES OF MIGRATING FROM CITRIX SHAREFILE TO SHAREPOINT ONLINE
CONSOLIDATION OF DATA DURING MIGRATION
Working with the employees of The Gap Partnership, we identified their active
storage locations in either ShareFile or network shares and planned new target
structures to accommodate this.
MAINTAIN BUSINESS CONTINUITY AND REDUCE DOWNTIME
Departments had to be migrated in stages, allowing for the gradual
decommissioning of legacy source locations and a smooth, swift transition to
their new SharePoint sites.
ENSURE DATA ACCURACY BY MAINTAINING CROSS SPREADSHEET LINKS BETWEEN XLS
Finance spreadsheets were required to maintain business-critical cross
spreadsheet links, some of which were password protected - this was performed as
part of their migration.
THE HASSLE OF RE-APPLYING PERMISSIONS AFTER THE MIGRATION
Both existing permissions and ownership metadata needed to be replicated in the
target environment.
PROVENTEQ'S SOLUTION FOR THE GAP PARTNERSHIP
ENABLING A SMOOTH TRANSITION FOR THE CLIENT TO THEIR NEW SHAREPOINT ONLINE
ENVIRONMENT
INFORMATION ARCHITECTURE CONSOLIDATION
Workshops were held with departments to identify their business needs and to
ensure all data from ShareFile and network shares was migrated.
RESTRUCTURING OF CONTENT TO SUIT EACH DEPARTMENT’S REQUIREMENTS
Although some content was migrated 1:1, some unorganized content required
restructuring to optimize its use and discoverability.
FULL SHAREFILE MIGRATION
All data was moved away from ShareFile to SharePoint Online, allowing The Gap
Partnership to make cost savings through decommissioning.
THE RESULTS
IMPROVED PRODUCTIVITY & CENTRALIZED DATA MANAGEMENT
With all data now in a central location, departments can work on their documents
more productively and collaborate across the organization using proven M365
tools and protections.
COST SAVINGS BY DECOMISSIONING SHAREFILE
With the data residing in SharePoint, The Gap Partnership was able to achieve
cost savings through the closure of their ShareFile stores and a move away from
their network file storage.
IMPROVED DATA DISCOVERY AND VISIBILITY
Users across the organization have been able to create landing pages to allow
their colleagues to better discover their data and ensure that data is visible
only to the users who should have access.
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