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Text Content

Employee Login Partner Login

 * About
   * Learn more about GP
   * Executive Leadership Team
   * Our History
   * Georgia-Pacific Locations
   * Media Library
   * Media Contacts
   * News & Stories
 * Products
   * Product Overview
   * Consumer Products
   * GP Building Products
   * GP Pro
   * GP Cellulose
   * Georgia-Pacific Chemicals
   * GP Packaging
 * Sustainability
   * Sustainability at Georgia-Pacific
   * Stewardship in Action
   * Sustainability Tools
   * Certifications and Awards
 * Community
   * Charitable Giving
   * Areas of Investment
   * Bucket Brigade
   * Grant FAQs
 * Careers
   * Careers at Georgia-Pacific
   * Engineering Jobs
   * Operations & Manufacturing Jobs
   * Maintenance Jobs
   * Supply Chain Jobs
   * Sales Jobs
   * Accounting & Finance Jobs
   * Environmental Health & Safety Jobs
   * IT Jobs
   * College Recruiting
   * Benefits
   * Careers for Military Veterans


INVOICE PROCESS & REQUIREMENTS


GO TO

 * Supplier Portal Home
 * Invoice Process
 * 3rd Party Freight
 * Payments
 * Invoice Rejections
 * Purchase Orders
 * Enabled Suppliers – Ariba Network
 * Changes to Return
 * Electronic Funds Transfer
 * Contact Us


GEORGIA-PACIFIC INVOICING PROCESS

For all inquiries regarding payments and previously submitted invoice(s), please
contact apservice@gapac.com and include the following information in your
request:

 * Invoice number
 * PO number
 * Facility/business related to the invoice
 * Original invoice submission date
 * Invoice copy (optional)

 




INVOICE SUBMISSION PROCESS

The SAP Ariba Invoice Management Module invoice submission process is outlined
below. Please submit your invoice to only one of the email addresses listed
below and do not include special instructions in the body of your email as they
will not be read by our invoice processing system.

Georgia-Pacific does not accept invoices or credit memos submitted via fax or US
Mail.

INVOICE DESCRIPTION

EMAIL ADDRESS

PO Invoices (excluding freight-only invoices)
Credit Memos for quantity adjustments GPAP-PO@gapac.com Non-PO Invoices
(excluding Consumer Products HQ)
Non-PO Freight Invoices
Non-PO IT Invoices
Credit Memos for price adjustments GPAP-NONPO@gapac.com Non-PO Invoices for
Consumer Products HQ (excluding IT) GPAP-CPGAdmin@gapac.com PO & Non-PO Invoices
for GP Mailers
Credit Memos for GP Mailers
Payment inquiries for GP Mailers GPAZAR@gapac.com PO Freight Invoices for
Consumer Products GPAP-CPGFreight@gapac.com PO Freight Invoices for Building
Products (Wood, Chemical, and Gypsum) GPAP-BP-PKGFreight@gapac.com PO Freight
Invoices for Cellulose, Containerboard, and Brewton
GPAP-Cell-CB-BRFreight@gapac.com

 




INVOICE & CREDIT MEMO FIELD REQUIREMENTS

GP’s invoicing requirements must be followed to ensure efficient invoice
processing and payment remittance. Failure to comply may result in delayed
payment or invoice rejections. Invoicing guidelines are below or may be accessed
in this one-pager which includes an invoice sample.


GENERAL INVOICING REQUIREMENTS

 * Invoice must be submitted to one of the above GP submission email addresses
   unless transacting in the Ariba Network
 * Credit and debit lines cannot be included on the same invoice
 * Invoices must be attached to the email as a PDF or TIF/TIFF file
   * Ensure the file is not password protected and that no links to the invoices
     are being used
   * Submit one invoice within each attachment as the first page
   * Supporting documentation should be contained in the same file as the
     invoice, if possible
   * If separate files are submitted for the invoice and supporting
     documentation, only ONE invoice per email is preferred
 * Invoices cannot be handwritten and must be in English


INVOICE HEADER REQUIREMENTS

 * “Remit To” name and address
 * “Ship To” or “Provided For” name and address
 * “Bill To” name and address
 * Invoice Number
   * Limited to 16 characters (no special characters allowed except hyphen)
   * Do not reuse the same invoice number
 * Invoice Date
 * Invoice Currency
 * Customer Account Number (if applicable)
 * Applicable Freight, Tax, or Miscellaneous Charges
 * For PO invoices:
   * PO Number required, only one PO per invoice will be accepted
 * For Non-PO invoices:
   * GP Requester email address required
 * For Credit Memos:
   * Reference Original invoice number


INVOICE LINE ITEM REQUIREMENTS

 * Description
 * Quantity
 * Unit of Measure
 * Unit Price
 * Line Total
 * Part Number (if applicable)
 * Bill of Lading (if applicable)
 * For PO invoices:
   * PO Line Number required (must match the exact PO line # and not a partial
     line #)
   * Multiple invoice lines cannot reference the same PO Line

 * 

If you are a third party Freight supplier, please review the specific invoicing
requirements per the link below:

 * Third Party Freight Supplier

 



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