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IMPORT CONTROL SYSTEM 2 (ICS2)



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ICS2 IS A NEW AND UPDATED CUSTOMS ELECTRONIC IMPORT SYSTEM. IT WILL MANAGE THE
ADVANCE SAFETY AND SECURITY RISK ANALYSIS FOR ALL GOODS ENTERING THE EUROPEAN
UNION (EU).


ON THIS PAGE:

 *  Availability and transition period ICS2
 *  We need your DATA!
 *  ICS2 additional messaging conditions
 *  What is an EORI number and who needs an EORI number?
 *  Telephone number
 *  Frequently Asked Questions

 *  What is the Import Control System (ICS2)
 *  Relaxation Period
 *  What is a HS Code?
 *  Postal Code
 *  e-AWB agreement
 *  Contact

 *  Availability and transition period ICS2
 *  What is the Import Control System (ICS2)
 *  We need your DATA!
 *  Relaxation Period
 *  ICS2 additional messaging conditions
 *  What is a HS Code?
 *  What is an EORI number and who needs an EORI number?
 *  Postal Code
 *  Telephone number
 *  e-AWB agreement
 *  Frequently Asked Questions
 *  Contact


USEFUL LINKS



 *  Customs
 *  European Commission
 *  E-Freight
 *  Contact us
 *  HS Codes
 *  Description of goods guidance
 *  How to comply with ICS2?


AVAILABILITY AND TRANSITION PERIOD ICS2

The European Union will implement the second release of ICS2 on 1 July 2023.
There is a transition period (deployment window) from 1 July 2023 to 1 October
2023.

Until 1 July 2023, the current procedure will remain unchanged and ENS will be
filed with ICS1.

For more detailed information please go to Import Control System 2 - Release 2
(europa.eu)


WHAT IS THE IMPORT CONTROL SYSTEM (ICS2)

ICS2 is a new and updated customs electronic import system. It will manage the
advance safety and security risk analysis for all goods entering the European
Union (EU).

ICS2 is the automated entry process that applies to the entire EU. This process
monitors the security of the EU´s external border. Automation of the process
should also ensure that data can be exchanged more efficiently between EU member
states.

ICS2 applies to all cargo and mail with a destination within – or transit via –
the EU.

The system requires customs pre-acceptance and pre-arrival security and safety
clearance. The new requirements will become mandatory effective 1 March 2023.

We are preparing for this new requirement by adapting the existing processes and
systems in order to ensure full compliance. The successful introduction of the
changes required by the ICS2 regulation will depend on your active participation
and compliance.




WE NEED YOUR DATA!

We take care of the translation to ENS and file, we file based on carrier
obligation to obtain final status. We take care of absorbing referrals from the
authorities. If all data is provided in time, a green lane for acceptance can be
provided.

It is necessary that all the available data has been submitted before
pre-loading. Consignments and cargo will not be accepted if the necessary data
(FWB/FHL) is not available.

It should also be noted that poor quality declarations will either be rejected
or subject to unnecessary interventions, and may result in sanctions for
non-compliance

Provide us the following information as soon as the information becomes
available, but no later than prior to loading onto the aircraft:

• Full FWB / FHL message

Please note that failure to provide this additional information will lead to
non-acceptance of the goods at the station of origin.

Want to know more about the data that is needed for ICS2, please check the
following information movies made by the European Commission.

Movie 2 about ICS2




RELAXATION PERIOD

The new European Union customs requirements regarding import - ICS2 - have
officially become mandatory as per 1 March.

12 EU members states, including French and Dutch Customs authorities, requested
for a relaxation period and therefore their systems will only be ready for ICS2
as of 1 July 2023.

Air France KLM Martinair Cargo will nevertheless continue to request its
customers to comply with the new ICS2 requirements as soon as possible. This
means that we will require the full FWB and FHL data prior to acceptance, in
order to fulfill the carrier´s responsibility regarding the pre-loading filing.


ICS2 ADDITIONAL MESSAGING CONDITIONS

Airfrance – KLM Cargo demands the full FWB (and FHL) data prior to acceptance to
fulfil it´s carrier responsibility with regards to the pre-loading filing.

For profiling purposes and mandatory ICS2 reporting to EU customs authorities,
FWB/FHL messages must be transmitted to Air France KLM Martinair Cargo before
handover of the goods.

To ensure the smooth implementation of this new regulation, we kindly request
that you include these new data elements in your FWB and FHL messages. It is
crucial for the additional information to be entered into the appropriate
Harmonized System Code fields.




WHAT IS A HS CODE?

A HS code (Harmonized System code) is a code that customs worldwide use for
classifying products. Each product has a different HS code. A HS code of a
product consists of six digits. All countries in the world use the same HS codes
for their products. The HS code for, for example, leather handbags is therefore
the same in all these countries, namely 4202 21. We only demand the first 6
digits of the HS Code.

A detailed list of HS Codes can be found HERE
For more information about the HS Codes please go to World Customs Organization




WHAT IS AN EORI NUMBER AND WHO NEEDS AN EORI NUMBER?

EORI stands for “Economic Operators Registration and Identification number”.

Businesses and people wishing to trade must use the EORI number as an
identification number in all customs procedures when exchanging information with
Customs administrations.

Any economic operators established in the EU should always be registered in the
Member State where they are established. Even if the first operation takes place
in another Member State, economic operators must ask the Member State in which
they are established to assign them an EORI number.

For more detailed information on EORI please check the website of the European
Commission

The European Commission has designed an EORI eLearning course which is free to
download from their website.
Please check EORI eLearning course for more information about the course, who
the course is for, and how to download it.




POSTAL CODE

Please note that, except for countries without postal code, your FWB/FHL
messages must also mandatory include the postal code for EU-bound and transit
goods. Check the list of mandatory postal code countries to avoid eventual
rejects by EU Customs.


TELEPHONE NUMBER

Make sure to always use the right international format for your telephone
numbers in your FWB/FHL message. This way you will avoid eventual requests for
information from EU Customs delaying your shipments. Check the ITU-T notation
standard for international telephone numbers here.


E-AWB AGREEMENT

We would like to encourage all our customers to sign up for an “e-AWB-agreement”
for smooth handling. Please refer to this page on our website for more relevant
information, including the e-AWB agreement.

For technical questions related to the (ICS2) messaging conditions, please
contact our e-Freight team via email: mail.efreight@airfrance.fr




MORE DETAILED INFORMATION

For more detailed information on “Import Control System 2 (ICS 2)” please refer
to the website of the European Commission.




FREQUENTLY ASKED QUESTIONS



WHAT IS ICS2?

ICS2 (Import Control System) is a new system that has been designed to improve
security by identifying high-risk consignments among shipments entering the EU.
It will collect information about shipment entering to EU prior to be loaded
into the aircraft.






WHAT IS NOT ICS2?

ICS2 is not an import system and it is not used to process the customs
declarations for release into free circulation.






WHO WILL BE IMPACTED BY ICS2?

ICS2 affects a wide range of parties involved in various modes of transportation
such Air carriers, Postal operators, Freight Forwarders, Express Carriers.






WHAT IS AN ENS ?

An Entry Summary Declaration (ENS) is the electronic message that is used to
inform customs authorities about the intention to bring goods into the EU
customs territory, using a prescribed form and following specific time limits.
As soon as the FWB/FHL or XFWB/XFZB are received from customers. The FWB/ FHL or
XFWB/XFZB informations will be converted to ENS message then will be sent by
AFKL to the EU STI (Shared Trader Interface)






EU REGULATORY STATED THE DEADLINE BY 1 MAR 2023, MAY WE KNOW ANY GRACE PERIOD IN
BETWEEN?

Yes, grace period till October 2023 however we urge our customers to be ready by
March 2023.






WHICH COUNTRIES ARE PART OF ICS2?

EU-27 member states + Switzerland, Norway and Northern Ireland.






WILL AFKL SUPPORT C-IMP AND C-XML MESSAGE IN THE SCOPE OF ICS2?

Yes, AFKLM will support FHL/FWB in C-IMP or C-XML format and will convert into
ENS message format required by EU Commission.






IS ICS2 APPLICABLE FOR INTRA -EUROPEAN TRANSPORT (EX ORIGN: MADRID -
DESTINATION: PARIS) ?

No, not applicable to intra-European transport. No for trucking only flight.






IS HS CODE WILL BECOME MANDATORY?

First 6 digits of HS code is required on the lowest level:
   • If direct AWB it is on AWB (XFWB/FWB level)
   • In case of consolidation, the HS code should be indicated on the HAWB and
MAWB. On the MAWB it should be the HS code of the more prevalent items (the HS
code that allows to best identify goods transported)






UNDER WHICH FIELD THE HS CODE NEEDS TO BE FILLED ?

Please refer to our messaging guidance document.






WHAT'S AN EORI NUMBER?

An EORI number, or Economic Operators' Registration and Identification number,
is a unique identifier assigned to businesses and individuals involved in
importing, exporting, or moving goods within the European Union. It is used for
customs and VAT purposes. (Please refer to European Commission website for more
detail:
https://taxation-customs.ec.europa.eu/customs-4/customs-procedures-import-and-export-0/customs-procedures/economic-operators-registration-and-identification-number-eori_en






UNDER WHICH FIELD THE EORI NUMBER NEEDS TO BE FILLED ?

Please refer to our messaging guidance document.






IS THE EORI NUMBER MANDATORY WILL BE MANDATORY ON FWB AND FHL ?

EORI number should be filled in FWB/ FHL however it will be mandatory only for
European consignees.






WHICH MANDATORY INFORMATION NEED TO BE TRANSMITTED IN THE FWB AND IN WHICH
FIELDS THEY NEED TO BE FILLED?

AFKL provide messaging guidance document to help their customers. This document
aims to provide some technical support about the newly mandatory data and their
format (CIMP/XML) to enrich the FWB messages. Please refer to our messaging
guidance document.






WHAT ARE THE FHL AND FWB VERSIONS THAT CAN BE ACCOMMODATED BY AFKL.

Lowest FHL and FWB version supported by AFKL are the version 4 for the FHL and
the version 16 for the FWB.






UNDER WHICH FIELD THE HS CODE NEEDS TO BE FILLED ?

Please refer to this document.







CONTACT

Want to make a booking, please contact your local customer service organization
or go to myCargo.



Please note this is not a comprehensive overview of laws and regulations that
may apply to air transport. Air France KLM Martinair Cargo cannot be held
responsible for the correctness, nor completeness, of the information provided.


USEFUL LINKS



 *  Customs
 *  European Commission
 *  E-Freight
 *  Contact us
 *  HS Codes
 *  Description of goods guidance
 *  How to comply with ICS2?





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