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FIND YOUR DASHBOARDS, REPORTS, AND APPS

 * Article
 * 03/17/2023
 * 8 contributors

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IN THIS ARTICLE

APPLIES TO: Power BI service for business users Power BI service for designers &
developers Power BI Desktop Requires Pro or Premium license

In Power BI, the term content refers to visuals, like apps, dashboards, and
reports. Content is created by Power BI designers who share it with their
colleagues. Your content is accessible and viewable in the Power BI service, and
often the best place to start working in the Power BI service is from Power BI
Home.


EXPLORE POWER BI HOME

After you sign in to the Power BI service, select Home from the navigation pane.



Your Home page opens. The layout and content on Home is different for every
user. New users have less content, but that changes as they use Power BI more
often. Only the content that you can access appears on your Home. For example,
if you don't have permissions to a report, that report doesn't appear on Home.

Note

The Getting started section on Home is being deprecated mid December 2022. The
articles and modules included in Getting started will continue to be available
from the Power BI online documentation. The sample reports are already available
from the Learning/Knowledge center.




SIMPLIFIED LAYOUT AND EXPANDED LAYOUT

Your Home view depends on the layout you select. The Simplified view is the
default. This view shows Recommended content at the top with tabs for Recent,
Favorites, and My apps below. Recommended content might include content that:

 * you've marked as a favorite
 * you visit often
 * is visited often by colleagues in your organization
 * has been featured on Home
 * is used frequently by your closest colleagues
 * is Getting started content

The following example shows a Simplified layout for a new user.



The next example shows a Simplified layout for an experienced user.



The Expanded layout includes a different set of information. If you select the
Expanded view from the View menu, the expanded layout becomes your default Home
layout.

This view includes Favorites + frequents and Featured at the top, with tabs for
Recent, Favorites, My apps, and From external orgs below.

The following example shows the Expanded view for an experienced user.




LOCATE CONTENT FROM YOUR HOME CANVAS

Power BI Home offers three ways of locating and viewing your content. All three
approaches access the same pool of content in different ways. Searching is
sometimes the easiest and quickest way to find something, while other times,
selecting a card on the Home canvas is your best option.

 * The Home canvas shows your favorite, frequent, recent, recommended, apps and
   workspaces. If you're new to the Power BI service, you also have Getting
   started content. Select a card, or an item in a list, to open it.
 * Along the left side is a navigation pane, referred to as the nav pane. The
   nav pane has the same content as Home, but it's organized differently. Select
   Browse to see your recent, favorite, and shared content. Select Data hub to
   see data available to you from across your organization. Select Apps to see a
   list of apps available to you. And select Knowledge/Learning center to see
   learning materials, sample reports, and training.
 * At the top of Home, you can search for content by title, name, or keyword in
   the global search box.

The following sections review these options for finding and viewing content.


HOME CANVAS

On the Home canvas, you can view all the content that you have permission to
use. Your Home canvas updates the Getting started content, samples, and learning
resources. At first, you might not have much content, but that changes as you
start to use Power BI with your colleagues.

As you work in the Power BI service, you receive dashboards, reports, and apps
from colleagues, and Power BI Home fills in with content. Over time, it might
resemble the following Expanded layout example.



Your Home landing page might look different. Power BI optimizes Home based on
your usage, settings, and the layout you select.


MOST IMPORTANT CONTENT AT YOUR FINGERTIPS


FAVORITES AND FREQUENTS

The Favorites and frequents section of your Home contains links to the content
that you visit most often or that you've tagged as a favorite. These cards have
black stars because they're tagged as favorites.




FEATURED

The Featured section contains content that your administrator or colleagues have
promoted to your Home. Typically, the content that they feature is important or
helpful for you to do your job. In this example, the featured content includes
metrics to track success. Unless it's been disabled by your administrator, any
user with Administrator, Member, or Contributor permissions to a workspace can
feature content on Home. For more information about featuring content on Home,
see Feature content on colleagues' Power BI Home.




RECENTS, MY APPS, AND FAVORITES

The next section of your Home contains two or more tabbed lists.

 * Recent is the content you've visited most recently. Notice the timestamp for
   each item.

 * The My apps section lists apps that have been shared with you or that you've
   downloaded from AppSource. The most recent apps are listed here.

 * From external orgs (Preview) lists shared datasets available from other
   tenants. Use this list to discover and connect to data from external
   providers.

 * In some scenarios, you'll also see a tab for content that you've tagged as
   Favorites.




GETTING STARTED LEARNING RESOURCES

The exact resources that appear depend on your activity, settings, and Power BI
administrator. If you're a new user, Getting started content is under
Recommended in the Simplified layout. A Getting started with Power BI section is
in the Expanded layout. If you want to remove the Getting started tabs in the
Expanded layout, select Hide getting started.




EXPLORE THE NAVIGATION PANE

The nav pane classifies your content in ways that help you find what you need
quickly.



Use the nav pane to locate and move between dashboards, reports, apps, and other
content. Occasionally, using the nav pane is the quickest way to get to content.
The nav pane is there when you open your Home landing page and remains there as
you open other areas of the Power BI service. It can be collapsed by selecting
this icon .

The nav pane organizes your content into containers that are similar to what
you've already seen on the Home canvas: Favorites, Recent, Apps, Datasets,
Metrics, Shared with me, and workspaces. The Browse page contains your Recent,
Favorites, and Shared with me. Select a container to see all the content.

Quickly find the content you want on the nav pane. Content is organized similar
to the Home canvas, but shows lists instead of cards.


WORKSPACES

Every Power BI service user has one My workspace. My workspace only contains
content that you download from Microsoft samples or that you create yourself.
For many business users, My workspace is empty and remains empty. If you're a
brand new user, you only have one workspace called My workspace.



The following example shows what your workspace looks like if it's empty.



If someone in your organization adds you to a workspace, it appears in your list
of workspaces. Over time, you might have more than one workspace. For example,
your coworkers can add you to a workspace by giving you a role, such as Member,
Contributor, or Viewer. If you download a template app from outside your
organization, you get an app and a new workspace. You can also create workspaces
if you have a Power BI Pro or Premium Per User license. To open a workspace,
select it from the nav pane.



The workspace opens on your canvas, and the name of the workspace is listed on
your nav pane. When you open a workspace, you can view its content. It includes
content such as dashboards, reports, worksheets, and dataflows. In the following
example, the Events workspace is open and it contains several types of content.




SEARCH ALL YOUR CONTENT

Sometimes, the fastest way to find your content is to search for it. For
example, if a dashboard you haven't used in a while isn't showing up on your
Home canvas. Or, if your colleague shared something with you, but you don't
remember what it's named or what type of content they shared. Sometimes, you
might have so much content that it's easier to search for it rather than
scrolling or sorting.

To search, use the search field, which is in the upper right corner of the Home
menu bar. Enter the full or partial name of the content you're looking for. You
can also enter your colleague's name to search for content that they've shared
with you. The search finds matches in all the content that you own or have
access to.




CONSIDERATIONS AND LIMITATIONS

The ability to hide items on Power BI Home is deprecated. If you previously hid
items, they remain hidden. To manage your hidden items, select Settings >
Settings > General > Hidden items.




NEXT STEPS

Overview of the Power BI basic concepts





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IN THIS ARTICLE



Theme
 * Light
 * Dark
 * High contrast

 * 
 * Previous Versions
 * Blog
 * Contribute
 * Privacy
 * Terms of Use
 * Trademarks
 * © Microsoft 2023