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Effective URL: https://www.paymentworks.com/
Submission: On September 19 via api from US — Scanned from DE
Effective URL: https://www.paymentworks.com/
Submission: On September 19 via api from US — Scanned from DE
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</form>Text Content
* Back To Top
* Vendor Onboarding
* What We Do
* Onboarding Process
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to improve compliance, reduce workload, and add value.
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demos, customer interviews, and sessions with experts.
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and get tips from our guests, partners, and customers.
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heroes of vendor management and up-leveling your strategy
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THE FOUNDATION OF VENDOR MASTER DATA MANAGEMENT
DIGITAL SUPPLIER ONBOARDING FOR SECURE, COMPLIANT AND OPTIMIZED BUSINESS
PAYMENTS
Buyers: Get Started Suppliers: Get Paid
SUPPLIER ONBOARDING AND VENDOR MASTER DATA MANAGEMENT IS BROKEN.
THE IMPACT
1. Organizational Friction costs money and time
2. Lack of Business Controls leads to fraud and compliance risk
3. Failure to Execute a Payables Strategy leaves revenue on the table
Organizational Friction – which costs money and time
Lack of Business Controls – which leads to fraud and compliance risk
Failure to Execute a Payables Strategy – which leaves revenue on the table
PreviousNext
CONTROL COSTS
PAIN POINTS
ORGANIZATIONAL FRICTION
COST
LACK OF BUSINESS CONTROLS
RISK
INCOMPLETE PAYABLES STRATEGY
LOST REVENUE
REDUCE RISKS
RESULTS
AUTOMATE ONBOARDING & 3RD PARTY CHECKS
ELIMINATE RISK OF LOSSES TO FRAUD, LOCK DOWN COMPLIANCE
CONVERT VENDORS TO ELECTRONIC PAYMENT TYPES
PAYMENTWORKS IS THE FOUNDATION OF VENDOR MASTER DATA MANAGEMENT. OUR SUPPLIER
ONBOARDING SOFTWARE PROVIDES VENDOR DATA AN ORGANIZATION CAN TRUST, REDUCING
COST AND RISK, AND PROVIDING OPPORTUNITIES FOR REVENUE GENERATION BY TYING
PAYABLES STRATEGY TO VENDOR ONBOARDING AND MANAGEMENT.
PreviousNext
CONTROL COSTS
CONTROL COSTS
STOP CHASING PAPER, DOING REDUNDANT WORK, AND WASTING TIME ANSWERING THE SAME
QUESTIONS OVER AND OVER
* AUTOMATED 3RD PARTY CHECKS ENSURE DATA ACCURACY
* ONBOARDING TRACKER® ELIMINATES INQUIRIES AROUND STATUS
* SUPPORT AND REPORTING TO EXPEDITE PROCESSING TIMES
> We realized we weren’t really doing the appropriate level of due diligence up
> front. PaymentWorks gave us an opportunity to really shine a light on the
> inefficiencies in our process.
>
> NIMISH PATEL, Chief Procurement Officer,
> Rutgers University
REDUCE RISKS
REDUCE RISKS
STOP LOSING SLEEP WORRYING ABOUT VENDOR RISKS
* RISK TRANSFER FOR FRAUDULENT ACH PAYMENTS
(you are off the hook!)
* AUDITABLE BUSINESS CONTROLS
* COLLECTION POINT FOR COMPLIANCE DOCUMENTATION
(e.g., continuous sanctions monitoring, insurance, diversity docs)
> We had PaymentWorks up and running for less than 90 days when they stopped a
> vendor impersonation fraud attempt for us. As far as I am concerned,
> PaymentWorks has already paid for itself.
>
> RICK GAY, Director of Procurement Services,
> Spring Branch Independent School District
OPTIMIZE PAYMENTS
OPTIMIZE PAYMENTS
CONTINUOUS DIGITALLY ONBOARD SUPPLIERS ONTO PREFERRED PAYMENT METHODS AND TRACK
RESULTS
* PAYMENT STRATEGY MARRIED TO ONBOARDING PROCESS
* LEVER TO DRIVE ADOPTION OF PREFERRED PAYMENT TYPE
* REPORTING AND ANALYTICS TO MEASURE IMPACT
> We are not only saving money, we are earning money on our credit card program.
> So, we did a big push with PaymentWorks .
>
> TISHA MARSHALL, Director, AP
> University of Tennessee System
WATCH: THE VALUE OF EFFECIENCY
A TYPICAL SUPPLIER ONBOARDING PROCESS
OFTEN HIGHLY MANUAL, TIME CONSUMING, AND ABUNDANT WITH OPPORTUNITIES FOR
MISTAKES OR FRAUD.
Supplier Onboarding Info
Payables Strategy
Compliance + Security Checks
Approvals + Audit Trails
Existing Vendor Updates
Payment Security
Supplier Onboarding Info
BEFORE PAYMENTWORKS
Piles of paper, unsecured electronic files and time-consuming manual look-ups
rife with the potential for human error.
* Manual verification of Tax ID and addresses
* Sanctions lists checked at onboarding and with every PO
* Phone calls to vendors to attempt to verify banking information
* Waiting (and waiting) for missing documents and returned phone calls
* Constant worrying: what did I miss? What is outdated? Why are there so many
duplicates?
WITH PAYMENTWORKS
Automated data checks where red flags automatically trigger approval workflow
for review.
* Automated 3rd party data checks for tax ID and address captured at submission
* Sanctions lists checked at onboarding then continually monitored through
vendor lifecycle
* No more chasing forms: W9s, insurance, diversity documents and conflicts of
interest all captured during submission
* Submission automatically triggers approval workflow with timestamps
Payables Strategy
BEFORE PAYMENTWORKS
PAYABLES STRATEGY NOT TIED TO ONBOARDING
* Majority of vendors still paid by check
* Incomplete contact information impedes conversion
* Manual and inefficient to lobby and convert to ACH
* Bank calling campaigns for Virtual Card are disruptive and ineffective
* Manual process to convert vendors to digital payment types
WITH PAYMENTWORKS
EARNING REVENUE AND SAVING MONEY FROM THE FIRST INVOICE
* Convert the majority of vendors to electronic payment types
* Drive preferred payment method when vendors onboard
* Increase Virtual Card spend - and rebates- with continuous digital enrollment
* Dashboard analytics to monitor and adjust payment strategy
Compliance + Security Checks
BEFORE PAYMENTWORKS
A NEAR CONSTANT SCRAMBLE TO ENSURE INTERNAL AND EXTERNAL COMPLIANCE STANDARDS
MET AND KEPT
* New vendor and existing vendor changes manually checked against 3rd party
sources
* Sanctions lists manually checked and onboarding and (maybe???) checked with
each PO
* Insurance and Supplier diversity certifications must be continually checked
for expiration dates
* Banking information must attempt to be verified through a combination of
independent 3rd party source and outbound phone calls
* Impossible to spot and stop maverick spend
WITH PAYMENTWORKS
SINGLE SOURCE OF RECORD FOR VENDOR COMPLIANCE RELATED DOCUMENTATION
* Automatic tax and address checks, with clear ‘valid’ or ‘invalid’ responses
* Sanctions lists continuously monitored, changes trigger update on vendor
record and new approval workflow
* Vendors auto-reminded when insurance and diversity documents expire
* Liability for domestic ACH payments shifted to PaymentWorks
* Purchasing compliance implemented before spend occurs
Approvals + Audit Trails
BEFORE PAYMENTWORKS
EXCEL LOGS AND EMAIL TRAILS TO DOCUMENT WHO APPROVED WHAT AND WHEN
* Everyone can see everything, including sensitive information like SSN’s and
bank accounts
* Paper/email chase to track approvals
* Lots and lots of phone calls and email asking when a vendor will be set
up/paid
* Practically uninsurable for social engineering losses
WITH PAYMENTWORKS
WORKFLOWS AUTOMATED TO MOVE FROM ONE (TIME STAMPED) APPROVAL TO THE NEXT
* Permissions set specifically to each role so sensitive information is secure
* Audit trail with timestamps of approvals, returns, and rejections
* Onboarding tracker gives visibility to all interested parties at a glance
* Automated, trackable onboarding = more favorable insurance coverage
Existing Vendor Updates
BEFORE PAYMENTWORKS
CHANGES TO EXISTING VENDOR INFORMATION GENERALLY DOES NOT FOLLOW THE SAME
VETTING AS A NEW VENDOR AND OFTEN TRIGGERS THE ADDITIONAL MESS OF DUPLICATE
VENDOR RECORDS
* Existing vendor changes handled manually, often with little to no process
* Difficult to organize and manage different entities with the same tax ID
* Ambiguity in how to handle address changes
* Lack of auditable process makes it difficult to obtain insurance for social
engineering fraud losses
WITH PAYMENTWORKS
COMPLEX ACCOUNTS TRIGGER AUTOMATED CHECKS AND APPROVAL WORKFLOWS AND ARE EASILY
ROUTED TO THE APPROPRIATE VENDOR RECORD- NO MORE DUPLICATES!
* All vendor submitted changes auto-trigger 3rd party data checks and internal
approval workflows
* Existing tax ID in the ERP creates choices of how to ingest the information-
eliminating the chance of duplicate records
* Choose which existing vendor record should have new information added
* Automated, trackable onboarding = more favorable insurance coverage
Payment Security
BEFORE PAYMENTWORKS
EVERY PAYMENT FILE IS A GAME OF ROULETTE. WILL THIS BE THE TIME MONEY GOES TO A
FRAUDSTER?
* Verifying banking details is largely manual and completely imperfect
* Difficult/impossible to create an auditable manual process
* Ensuring accuracy and validity of banking is a giant roadblock to efficient
onboarding
* If the process fails, monetary losses, reputational losses and, likely, job
losses result
WITH PAYMENTWORKS
PEACE OF MIND AND GOOD NIGHT OF SLEEP KNOWING PAYMENTS ARE PROTECTED
* PaymentWorks assumes fraud liability
* Vendor data is risk assessed at onboarding, and continually right up until
payment time
* All steps are time stamped and auditable
* Continuous risk assessment = speedier onboarding
OUR PARTNERS
SUPPLIER ONBOARDING RESOURCES
UNIVERSITY OF TENNESSEE SYSTEM: MORE PROFIT AND PEACE OF MIND
https://www.paymentworks.com/wp-content/uploads/2023/06/University-of-Tennessee-Case-Study.png
1444 1108 Sarah Greenberg
https://www.paymentworks.com/wp-content/uploads/2023/03/logo.svg Sarah
Greenberg2023-06-06 13:16:412023-06-06 14:33:52University of Tennessee System:
More Profit and Peace of Mind
NC STATE FIRESIDE CHAT: MORE REVENUE AND EFFICIENCY
https://www.paymentworks.com/wp-content/uploads/2023/03/pw-press-release.jpg
1080 1440 Sarah Greenberg
https://www.paymentworks.com/wp-content/uploads/2023/03/logo.svg Sarah
Greenberg2023-05-17 13:00:552023-06-05 11:48:09NC State Fireside Chat: More
Revenue and Efficiency
A FIRESIDE CHAT FOR K-12 PROCUREMENT AND FINANCE TEAMS
https://www.paymentworks.com/wp-content/uploads/2022/10/PW-K12-Fireside-chat-LI-v2-9.26.jpg
800 1000 PaymentWorks
https://www.paymentworks.com/wp-content/uploads/2023/03/logo.svg
PaymentWorks2022-12-13 12:42:492023-03-22 12:13:01A Fireside Chat for K-12
Procurement and Finance Teams
JOHNS HOPKINS UNIVERSITY: IMMEDIATE TIME SAVINGS AND ENHANCED INFORMATION
SECURITY
https://www.paymentworks.com/wp-content/uploads/2022/12/PaymentWorks-and-Johns-Hopkins-cover.jpg
458 610 PaymentWorks
https://www.paymentworks.com/wp-content/uploads/2023/03/logo.svg
PaymentWorks2022-12-06 13:27:592023-06-09 13:39:27Johns Hopkins University:
Immediate Time Savings and Enhanced Information Security
PAYMENTWORKS NEWS
RISKY BUSINESS WITH PAYMENTWORKS: E12–HOW TO IMPROVE VENDOR MANAGEMENT BY
BREAKING DOWN SILOS
https://www.paymentworks.com/wp-content/uploads/2023/09/Risky-Business-Jenn-Glassman-image.jpg
900 1200 Angela Sarno
https://www.paymentworks.com/wp-content/uploads/2023/03/logo.svg Angela
Sarno2023-09-08 09:00:572023-09-11 19:05:17Risky Business With PaymentWorks:
E12–How to Improve Vendor Management By Breaking Down Silos
A VENDOR MANAGEMENT TEMPLATE YOU’LL ACTUALLY USE
https://www.paymentworks.com/wp-content/uploads/2023/08/write-it-down.png 473
605 Sarah Greenberg
https://www.paymentworks.com/wp-content/uploads/2023/03/logo.svg Sarah
Greenberg2023-09-01 08:00:572023-09-06 10:19:20A Vendor Management Template
You’ll Actually Use
UPCOMING EVENTS IN SUPPLIER ONBOARDING AND VENDOR MANAGEMENT
CACUBO ANNUAL CONFERENCE 2023
October 1 - October 3Omaha, Nebraska
MILLENNIUM ALLIANCE: DIGITAL SUPPLY CHAIN TRANSFORMATION ASSEMBLY
October 3 - October 4Omni Barton Creek, Austin Texas
PAYMENTWORKS & J.P. MORGAN: VENDOR ONBOARDING IS THE KEY TO DRIVING
ORGANIZATIONAL VALUE
October 18 @ 2:00 pm EDT - 3:00 pm EDT
AFP 2023
October 22 - October 25San Diego Convention Center
View all >
Contact Us
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