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Home SharePoint Wiki How to Color-Code SharePoint Calendars


HOW TO COLOR-CODE SHAREPOINT CALENDARS

 * Sergi Sinyugin
 * Published onJune 9, 2016
 * Updated onMarch 27, 2024
 * SharePoint Online, SharePoint Web Parts, SharePoint Wiki

Company-wide calendars with multiple users may be difficult to read without
markers distinguishing calendar items and events. A common and simple way to
organize SharePoint calendars is by color-coding event categories. Calendar
Overlay Pro by Virto offers a wide range of vibrant colors to color code any
event or meeting in your personal or group calendars. 

You can add colors to SharePoint calendars in the following ways:

 * Overlay multiple views in your SharePoint calendar
 * Create a calculated column and use the content editor for color-coding event
   categories
 * Use Virto Calendar Overlay Pro for Office 365 and Microsoft Teams to quickly
   and easily color-code events

Let’s unpack each of these methods.

View the video guide on how to color-code an Office 365 calendar, or see the
steps below.

Table of Contents

Toggle
 * Overlay Multiple Views in SharePoint
 * Color-Coding SharePoint Calendars
 * Color-Coding Calendar with Virto Calendar Overlay


OVERLAY MULTIPLE VIEWS IN SHAREPOINT

Create a SharePoint calendar as shown in the How to Create a SharePoint Calendar
blog post. Now you can set up event categories. Open “List Settings” from within
the Calendar tab.

Find the “Category” column.

Type in your categories or leave the default ones and click OK.

Now you can create a calendar view for each event category: click “Create View”
in the Calendar tab.

Choose a calendar view type and specify the name of your new view. Then add a
filter to show the calendar items of a chosen category. Make sure the value for
the filter matches your category name. Save the view and do the same for each
category.

Next, create a blank calendar view on which to overlay your category views. For
example, add the “Default Calendar” view and apply the filter, 
<strong”>Category is equal to [blank]”. Set this view as default.

Now you can overlay multiple calendar views; click “Calendars Overlay” in the
Calendar tab.

Now click “New Calendar”.

Fill in the required fields. Click “Resolve” to get the list of available
calendar views within your SharePoint site. Choose the required view and select
your desired color for that view. Repeat this for each calendar view.

When you have finished with all the overlays, you will see a color-coded
SharePoint calendar.


This color-coding method has three disadvantages:

 * it takes too much time to color-code events
 * there is a limit of ten overlays
 * you need a developer to change the color palette.

The solution? Use third-party solutions like Virto Calendar Overlay Pro. With
Virto Calendar, you can overlay an unlimited number of calendars and views. See
below.


COLOR-CODING SHAREPOINT CALENDARS

Color-coding SharePoint calendars with calculated columns can also be used to
color-code SharePoint lists of any type. Let’s see how.

As described in the first method, create a new category column for event
categories in a SharePoint calendar.

In this example, we’ll name it “Event type”. You can pick any other column name
you like.
Next, select “Calculated” for the type of information contained in the column
and insert the following formula into the “Formula” text-entry field:

“|||” & [Event type] & “|||” & [Title]

Create a new view or modify the default view of the SharePoint calendar and
replace the name of the month, week, and day views with the name of the created
column – for example, “Event type.” This feature is also available for
SharePoint group calendars.

Insert the following script into the content editor. Choose “Click here” to add
new content, then “Edit Source”, paste the script, and click “Save”.


COLOR-CODING CALENDAR WITH VIRTO CALENDAR OVERLAY

The Virto Calendar Overlay extends the native SharePoint calendar’s functions
with the ability to overlay more than ten calendars in one view and easily
adjust the colors of calendar categories.

Step 1. Click the “Edit” icon in the top left of the calendar view to open the
Virto Calendar settings. Then click the “Edit” icon next to a data source you
need to color-code.

Step 2. Choose how you’d like to color-code your calendar – by location, session
type, category, or any other field available in this dropdown list. Specify your
preferred color for each value. Save the changes.

Step 3. Save and open the calendar to confirm the changes and see the result.

Step 4. Enjoy a well-organized calendar!

With Calendar Overlay Pro’s color-coding function, color-coding events can be
completed in a matter of minutes. There’s no need to type in a script or perform
monotonous steps to apply colors to your calendars or their categories: simply
choose an appropriate field for categories and pick a color to highlight them in
a single calendar view.

--------------------------------------------------------------------------------

✓ USEFUL LINKS ON OFFICE 365 SHARED CALENDAR

 * Calendar App for Office 365
 * How to Share Tasks from MS Planner with Virto Calendar and MS Teams
 * Export of ICS files to the Outlook
 * Public Folder Calendar

Not sure which method will work best for you? Schedule a consultation call with
our experts to see how we can fit your requirements.

 

Need help with your solving case?

We’re here to help guide your journey!

Chat with our team


SERGI SINYUGIN

Dive into the insights of Sergi, VirtoSoftware's visionary leader. Explore with
Sergi as he pioneers tech breakthroughs and benchmarks for business prowess.


Articles: 220


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