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and process personal data, such as unique identifiers and standard information
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Blog / Event Tips


5 TIPS FOR ONLINE APPOINTMENT SCHEDULING

Posted by Steven Borders







When it comes to appointment scheduling, you certainly want to find the easiest
solution for coordinating people. That’s one reason SignUpGenius is so popular.
We make it easy to organize groups, events and appointments.

Did you know that we have a lot of features that make appointment sign ups even
better? See our list of helpful tips and features to supercharge your sign ups
and meet all of your scheduling needs.


SIGNUPGENIUS IS PERFECT FOR SCHEDULING:

 * Parent Teacher Conferences
 * Photography Mini-sessions
 * Financial Planning Appointments
 * Volunteer Shifts for a Nonprofit
 * Worship Service Volunteer Shifts for a Church
 * Snacks for a Sports Practice


AUTOMATICALLY GENERATE TIME SLOTS

If you didn’t already know, our handy tool will allow you input a block of time
that you are available, set evenly spaced time slot parameters and automatically
generate the dates and times for you. You can generate a time for recurring days
or generate time slots that recur in specified increments. Genius Tip: Another
helpful feature allows you to lock slots based upon dates, preventing
last-minute sign ups or deletions.




CUSTOMIZE SIGN UP CONFIRMATIONS OR REMINDER EMAILS

Customized emails allow you to communicate additional information to your client
or participants. You can include a custom message, a link to a website or even
an attached form. The email will be automatically generated upon sign up or in
the reminder email – depending on what you have selected. Genius Tip:
Advertising helps our site provide free and affordable scheduling to our users,
but you always have the option to use our Remove Ads feature to clear ads from
emails and sign ups (which makes for a clean, professional look).




SYNC SIGN UPS TO YOUR PERSONAL CALENDAR

Sometimes it’s just easier to see upcoming appointments in your personal
calendar – especially if you are managing other meetings and want to see
everything in one location. With our calendar sync feature, you can sync your
sign up with your personal calendar program. This way, when someone signs up,
the appointment is automatically added to your personal calendar.




HIDE PAST DATES

If you are booking appointments over an extended period time, you can select the
option to hide past dates and to display dates a number of days into the future.
As time passes, the sign up will automatically hide the dates that fall into the
past and display new dates up to the number of days in the future that you have
specified. This is a great way to prevent endless scrolling through slots to
find current dates.




HIDE NAMES OF PARTICIPANTS

If you are scheduling appointments, it’s likely that you want to maintain some
privacy on the people who are booking appointments with you. In order to
maintain privacy, we give you the option to hide the names of participants on
your sign up. This way, the names on the sign up will only be visible to you the
sign up creator when you are logged into your account and viewing the sign up.

As a default, we only make names and comments visible on the sign up. We never
make other information, such as email addresses or responses to custom questions
visible on a sign up. This information is always kept private and only visible
to you when you create a report on your sign up.



Who knew there were so many handy features that we’ve custom-tailored to make
your appointment scheduling so much easier? Now get started booking those
appointments and we’ll send the reminders.

Create a Sign Up



Related Articles

50 Career Day Ideas and Activities



Fundraising Event Planning Checklist








Recent Blog Articles

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4 Easy Ways for Schools to Simplify Payment Collection


NEW: 40+ SignUpGenius Themes for Back to School and Fall Events




Recent Blog Articles

5 Sign Ups to Simplify the School Year

Read More


4 Easy Ways for Schools to Simplify Payment Collection

Read More


NEW: 40+ SignUpGenius Themes for Back to School and Fall Events

Read More




Related Articles
50 Career Day Ideas and Activities

Read More


Fundraising Event Planning Checklist

Read More




SignUpGenius is an easy way for me to communicate with parents about events
happening in my classroom. The parents can access my event and sign up for time
slots or materials needed with just a click of a button. It helps eliminate
emails and questions with the easy to use website. I highly recommend this
website to help parents and teachers communicate more effectively.

Amanda Peace






Blog / Event Tips


5 TIPS FOR ONLINE APPOINTMENT SCHEDULING

When it comes to appointment scheduling, you certainly want to find the easiest
solution for coordinating people. That’s one reason SignUpGenius is so popular.
We make it easy to organize groups, events and appointments.

Did you know that we have a lot of features that make appointment sign ups even
better? See our list of helpful tips and features to supercharge your sign ups
and meet all of your scheduling needs.




SIGNUPGENIUS IS PERFECT FOR SCHEDULING:

 * Parent Teacher Conferences
 * Photography Mini-sessions
 * Financial Planning Appointments
 * Volunteer Shifts for a Nonprofit
 * Worship Service Volunteer Shifts for a Church
 * Snacks for a Sports Practice


AUTOMATICALLY GENERATE TIME SLOTS

If you didn’t already know, our handy tool will allow you input a block of time
that you are available, set evenly spaced time slot parameters and automatically
generate the dates and times for you. You can generate a time for recurring days
or generate time slots that recur in specified increments. Genius Tip: Another
helpful feature allows you to lock slots based upon dates, preventing
last-minute sign ups or deletions.








CUSTOMIZE SIGN UP CONFIRMATIONS OR REMINDER EMAILS

Customized emails allow you to communicate additional information to your client
or participants. You can include a custom message, a link to a website or even
an attached form. The email will be automatically generated upon sign up or in
the reminder email – depending on what you have selected. Genius Tip:
Advertising helps our site provide free and affordable scheduling to our users,
but you always have the option to use our Remove Ads feature to clear ads from
emails and sign ups (which makes for a clean, professional look).








SYNC SIGN UPS TO YOUR PERSONAL CALENDAR

Sometimes it’s just easier to see upcoming appointments in your personal
calendar – especially if you are managing other meetings and want to see
everything in one location. With our calendar sync feature, you can sync your
sign up with your personal calendar program. This way, when someone signs up,
the appointment is automatically added to your personal calendar.








HIDE PAST DATES

If you are booking appointments over an extended period time, you can select the
option to hide past dates and to display dates a number of days into the future.
As time passes, the sign up will automatically hide the dates that fall into the
past and display new dates up to the number of days in the future that you have
specified. This is a great way to prevent endless scrolling through slots to
find current dates.








HIDE NAMES OF PARTICIPANTS

If you are scheduling appointments, it’s likely that you want to maintain some
privacy on the people who are booking appointments with you. In order to
maintain privacy, we give you the option to hide the names of participants on
your sign up. This way, the names on the sign up will only be visible to you the
sign up creator when you are logged into your account and viewing the sign up.



As a default, we only make names and comments visible on the sign up. We never
make other information, such as email addresses or responses to custom questions
visible on a sign up. This information is always kept private and only visible
to you when you create a report on your sign up.



Who knew there were so many handy features that we’ve custom-tailored to make
your appointment scheduling so much easier? Now get started booking those
appointments and we’ll send the reminders.



Create a Sign Up



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