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Submission: On November 21 via api from US — Scanned from CA
Submission: On November 21 via api from US — Scanned from CA
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</form>Text Content
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YOU ARE HERE:
1. Canada.ca
2. Immigration, Refugees and Citizenship Canada
3. Corporate information
4. Transparency
5. Access to information and privacy
6. Info Source: Access to information and privacy
INFO SOURCE: PERSONAL INFORMATION BANKS
Personal information banks (PIBs) are descriptions of personal information under
the control of a government institution that is organized and retrievable by an
individual's name or by a number, symbol or other element that identifies that
individual. The personal information described in a PIB has been used, is being
used or is available for an administrative purpose. The PIB describes how
personal information is collected, used, disclosed, retained and/or disposed of
in the administration of a government institution's program or activity.
THE IMMIGRATION, REFUGEES AND CITIZENSHIP CANADA (IRCC) PIBS:
* PPU 007 – Immigration Loans Program
* PPU 008 – Refugee and Humanitarian Resettlement
* PPU 009 – In-Canada Asylum
* PPU 010 – Federal Immigrant Investors and Entrepreneurs
* PPU 013 – Sponsors of Foreign Nationals
* PPU 042 – Permanent Economic Residents
* PPU 050 – Application and Assessment for Canadian Citizenship
* PPU 051 – International Students
* PPU 052 – Migration Health Services
* PPU 054 – International Mobility
* PPU 062 – Settlement Services
* PPU 065 – Resettlement Assistance
* PPU 066 – Protected Persons Status Documents
* PPU 068 – Migration Control and Security Management
* PPU 072 – Panel Member Management
* PPU 080 – Certificates of Identity and Refugee Travel Documents
* PPU 081 – Regular and Official Passports
* PPU 082 – Security and Intelligence Case Management
IMMIGRATION LOANS PROGRAM (PPU 007)
Description: The Immigration Loans Program provides financial loans to
government-assisted and privately sponsored refugees to cover the costs to
procure necessary travel documents, and to obtain transportation to Canada.
Loans are also available to newcomers to cover basic necessities of life.
Personal information collected, used, disclosed or retained for immigration
loans may include an individual’s:
* Name;
* Date of birth;
* Sex;
* Citizenship;
* Contact information;
* Marital status and family information (including name of spouse and
dependents);
* Unique client identification number;
* Social Insurance Number;
* Loan warrant number;
* Undertaking to repay assistance;
* Name and address of employer;
* Date and port of arrival; and
* Loan status information, including outstanding balances.
Social Insurance Number: As part of its Immigration Loans Program, Immigration,
Refugees and Citizenship Canada (IRCC) may collect an individual’s Social
Insurance Number (or ‘SIN’). This information is collected in accordance with
the Government of Canada’s Directive on Social Insurance Number for purposes of
tracking and reporting taxes.
Class of Individuals: The information described in this bank pertains primarily
to individuals who have received transportation, admissibility or assistance
loans. This includes foreign nationals admitted to Canada as permanent
residents, who do not have sufficient disposable assets to cover the cost of
their transportation to Canada and/or from their port of arrival to their final
destination in Canada. It may also include information about individuals unable
to pay Canada’s Right of Permanent Residence fee, medical costs overseas, and/or
the basic needs of life.
Purpose: The personal information described in this bank serves as the official
record of loans issued and repaid for refugees. The information is used for the
administration of immigration loans and the Immigration Loans Program.
Personal information is collected pursuant to the Immigration and Refugee
Protection Act and Regulations.
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
The information may be used internally for quality assurance purposes, and to
determine an individual’s eligibility for other programs.
Select information may be shared with Immigration, Refugees and Citizenship
Canada’s Passport Program for quality assurance purposes. An individual’s Social
Insurance Number may be shared with the Canada Revenue Agency and collection
agencies for loan collection purposes and set-offs.
The information may also be used internally for research and statistical
purposes, for program policy and evaluation, and for internal audit.
Aggregate and de-identified data may be shared with private sector companies,
Statistics Canada, and other government institutions for research and
evaluation, program planning and statistics.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act.
Retention and Disposal Standards: Information relating to immigration loans that
have been paid in full is retained for 6 years after the end of the fiscal year
in which it was collected. Once the retention has been met, information is
destroyed.
Information relating to immigration loans that have not been paid in full
remains active and is retained until the loan is either paid in full or
written-off. Information relating to immigration loans that have been
written-off is retained for 35 years.
Governing legislation and regulations determine whether unpaid loans can be
written-off and whether information regarding the loan must be kept on file.
Notes: Information collected for immigration loans is stored in the Immigration
Loans System. Information previously described in bank PPU 048, Immigration
Program Accounts Receivable (TBS Registration: 005214) are now described in the
present bank.
Individuals requesting information related to this bank should provide their
name and date of birth, along with their payee and unique client identification
number.
DA Number: 2018/008
Related Record Number: CIC ASB 011, CIC APB 001
TBS Registration: 001986
Bank Number: IRCC PPU 007
REFUGEE AND HUMANITARIAN RESETTLEMENT (PPU 008)
Description: Canada resettles refugees to save lives and to provide stability to
those fleeing persecution. Canada accepts refugees outside of Canada primarily
through IRCC’s government-assisted and privately sponsored refugee programs.
Additionally, the Blended Visa Office-Referred (BVOR) program is used to help
match refugees identified for resettlement by the United Nations Refugee Agency
(UNHCR) or by another designated referral organization with private sponsors in
Canada.
Refugee and humanitarian resettlement programs are intended for people seeking
refugee protection from outside Canada. This bank describes personal information
collected, used, disclosed and retained in relation to the destining and arrival
of Government Assisted Refugees and the submission of sponsorship undertakings
for Privately Sponsored Refugees. The personal information may include:
* Name;
* Contact information;
* Citizenship status;
* Place of birth;
* Date of birth;
* Sex;
* Marital and family status;
* Place of last permanent residence;
* Travel history;
* Military, police and government service records;
* Relevant biographical information;
* Criminal history;
* Photograph;
* Biometric information;
* Destined community in Canada;
* Sponsorship Agreement Holder contact information;
* Passport (or other travel document number);
* Signature or electronic signature; and
* Previous entry and/or exit information to and from Canada (including dates,
times, locations, and modes of transport).
Under the program, information may also be collected about third party sponsors
and family members also applying for refugee protection.
Class of Individuals: The program collects, uses, discloses and retains
information about individuals applying for refugee status from abroad as
Government Assisted Refugees and Privately Sponsored Refugees, along with
information about family members included in their application.
The program also holds information about sponsors, some of which may include
personal information.
Purpose: The personal information described in this bank is used to administer
IRCC’s refugee and humanitarian resettlement program requirements, and to
establish an inventory of private sponsorship undertakings.
Personal information is collected pursuant to the Immigration and Refugee
Protection Act (IRPA) and Immigration and Refugee Protection Regulations (IRPR);
the Immigration Act (1976) and the Immigration Regulations (1978).
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
The information may be used internally for the detection, suppression and
prevention of immigration offences, for quality assurance purposes, and to
determine an individual’s eligibility for other programs. The information may
also be used internally for research, archival and statistical purposes, for
program policy and evaluation, and for internal audit.
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with the Canada Border
Services Agency (CBSA) (see CBSA PPU 032, Policy and Program Development
Enforcement Data System), and to conduct additional security screening in order
to identify serious inadmissibilities (see CBSA PPU 035, Intelligence Program).
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with the Canadian
Security Intelligence Service (CSIS) (see CSIS PPU 005, Security
Assessments/Advice); the Royal Canadian Mounted Police (RCMP) (see RCMP PPU 005,
Operational Case Records, and RCMP PIB PPU 030, National Repository of
Fingerprints and Criminal Record Information).
Select information may be shared for research or program administration and
enforcement purposes, by agreement, with the Immigration and Refugee Board of
Canada (IRB) (see IRB PPU 105, Immigration Appeal Board Records; IRB PPU 110,
Immigration Appeal Division Records; IRB PPU 115, Convention Refugee
Determination Division Records; and IRB PPU 145, Research Directives, Claim
Specific Information), Global Affairs Canada (GAC), Health Canada (HC), the
Canada Revenue Agency (CRA), and Statistics Canada.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act (see JUS PPU 010, Civil
Proceedings and Legal Services).
Select information may be shared with Elections Canada, such as the name, date
of birth, sex, residential and mailing address, and UCI, (see Elections PPU 037
Voter Registration and Identification) for the purpose of updating the National
Register of Electors.
Subject to the terms of an agreement or arrangement, select information may be
shared with foreign governments and immigration authorities in order to conduct
a lawful investigation or administer or enforce laws.
Select information may be shared externally with parties to verify or assess an
individual’s claims or qualifications. Information may also be shared with
transportation companies in accordance with their responsibilities under
immigration laws, and with medical practitioners for the purpose of providing
medical services to newly arrived refugees.
As it pertains to entry/exit information, IRCC may receive information from the
CBSA for the administration and enforcement of immigration law in accordance
with Section 107(5)(j) of the Customs Act (see CBSA PPU 1202, Entry/Exit
Traveller Processing).
Aggregate and de-identified data may be shared with private sector companies,
Statistics Canada, and other government institutions for research and
evaluation, program planning and statistics.
Information may be shared with provincial, territorial and municipal governments
under the terms of an agreement.
Retention and Disposal Standards: Information relating to refugee applications
made from abroad, as well as an undertaking or application of sponsorship will
be retained for 65 years once the application/sponsorship is completed.
Biometric information is stored by the RCMP on behalf of IRCC and retained for
15 years from the time of the most recent biometric collection. That information
is systematically destroyed after 15 years or upon granting of Canadian
Citizenship. Biometric information attached to an individual who has been deemed
inadmissible under sections 34 through 37 of the IRPA will be retained until the
individual has reached the age of 100.
Notes: The information described in this bank is stored electronically in the
Global Case Management System (GCMS). Information may also be kept in paper
files at the office at which the application was processed.
Individuals requesting information described in this bank must provide their
name, date of birth, and file number.
DA Number: 2018/008
Related Record Number: CIC ASB 008
TBS Registration: 002360
Bank Number: IRCC PPU 008
IN-CANADA ASYLUM (PPU 009)
Description: The Asylum Program works to provide refugee protection to people,
in Canada, who have a well-founded fear of persecution or are at risk of
torture, or cruel or unusual punishment in their home countries.
This bank describes information related to individuals who arrive at a Canadian
border or local Immigration, Refugees and Citizenship Canada (IRCC) or Canada
Border Services Agency (CBSA) office in Canada and make a claim for refugee
protection (thereby requesting to remain in Canada for an indefinite period of
time). Information collected for In-Canada Asylum may include the following:
* Name;
* Contact information;
* Place of birth;
* Date of birth;
* Sex;
* Marital and family status;
* Information related to accompanying family members;
* Relevant medical information;
* Relevant biographical information (e.g., education and work history);
* Relevant travel information, including reason(s) for coming to Canada and
mode of transportation when entering Canada;
* Citizenship status;
* Place of last permanent residence;
* Passport (or other travel document number);
* Criminal record history;
* Military, police and government service records;
* Photograph;
* Biometric information;
* Status in Canada and information about previous removal activity;
* Other information, as contained in documents supporting an individual’s
application, and which may contain personal information;
* Signature or electronic signature; and
* Previous entry and/or exit information to and from Canada (including dates,
times, locations, and modes of transport).
Class of Individuals: The program collects, uses, discloses and retains
information about individuals and their families who arrive at a Canadian border
or local IRCC or CBSA office and who, in accordance with the Immigration and
Refugee Protection Act (IRPA), make a claim for refugee protection and request
to remain in Canada for an indefinite period of time. This class also includes
individuals who apply to IRCC for a pre-removal risk assessment.
Purpose: The personal information described in this bank is used to assess an
individual’s admissibility to Canada, and to determine his or her eligibility
for referral to the Immigration and Refugee Board (IRB). The information also
serves to facilitate the assessment of Pre-Removal Risk Assessment (PRRA)
applications.
Personal information is collected pursuant to the IRPA and Immigration and
Refugee Protection Regulations (IRPR); the Immigration Act (1976) and the
Immigration Regulations (1978).
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
The information may be used internally for the detection, suppression and
prevention of immigration offences, for quality assurance purposes, and to
determine an individual’s eligibility for other programs. The information may
also be used internally for research and statistical purposes, for program
policy and evaluation, and for internal audit.
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with the Canada Border
Services Agency (CBSA) (see CBSA PPU 032, Policy and Program Development
Enforcement Data System), and to conduct additional security screening in order
to identify serious inadmissibilities (see CBSA PPU 035, Intelligence Program).
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with: the Canadian
Security Intelligence Service (CSIS) (see CSIS PPU 005, Security
Assessments/Advice); the Royal Canadian Mounted Police (RCMP) (see RCMP PPU 005,
Operational Case Records, and RCMP PIB PPU 030, National Repository of
Fingerprints and Criminal Record Information).
Select information may be shared for research or program administration and
enforcement purposes, by agreement or arrangement, with the Immigration and
Refugee Board of Canada (see IRB PPU 105, Immigration Appeal Board Records; IRB
PPU 110, Immigration Appeal Division Records; IRB PPU 115, Convention Refugee
Determination Division Records; and IRB PPU 145, Research Directives, Claim
Specific Information), Employment and Social Development Canada (ESDC), Global
Affairs Canada (GAC), Health Canada (HC), and Statistics Canada.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act (see JUS PPU 010, Civil
Proceedings and Legal Services).
Select information may be shared with Elections Canada, such as the name, date
of birth, sex, residential and mailing address, and UCI, (see Elections PPU 037
Voter Registration and Identification) for the purpose of updating the National
Register of Electors.
Subject to the terms of an agreement or arrangement, select information may be
shared with foreign governments and immigration authorities in order to conduct
a lawful investigation or administer or enforce laws.
Select information may be shared externally with parties to verify or assess an
individual’s claims or qualifications.
As it pertains to entry/exit information, IRCC may receive information from the
CBSA for the administration and enforcement of immigration law in accordance
with Section 107(5)(j) of the Customs Act (see CBSA PPU 1202, Entry/Exit
Traveller Processing).
Information may also be shared with transportation companies in accordance with
their responsibilities under immigration laws, and with medical practitioners
for the purpose of providing medical services to newly arrived refugees.
Aggregate and de-identified data may be shared with private sector companies,
Statistics Canada, and other government institutions for research and
evaluation, program planning and statistics.
Information may be shared with provincial, territorial and municipal governments
under the terms of an agreement or arrangement.
Retention and Disposal Standards: Standard PRRA Information described in this
bank is retained for 10 years after the issuance of a permanent resident
document (e.g., permanent resident card) and then destroyed as non-archival.
Non-Standard PRRA information is retained for 50 years and then destroyed as
non-archival.
Appeals of a decision to the Federal Court of Canada, if of archival value, are
transferred to Library and Archives Canada after a 65 year retention period.
Biometric information is stored by the RCMP on behalf of IRCC and retained for
15 years from the time of the most recent biometric collection. That information
is systematically destroyed after 15 years or upon granting of Canadian
Citizenship. Biometric information attached to an individual who has been deemed
inadmissible under sections 34 through 37 of the IRPA will be retained until the
individual has reached the age of 100.
Notes: The information described in this bank is stored electronically in the
Global Case Management System (GCMS).
Individuals requesting information described in this bank must provide their
name, date of birth and place of birth.
DA Number: 2018/008
Related Record Number: CIC ASB 008
TBS Registration: 005188
Bank Number: IRCC PPU 009
FEDERAL IMMIGRANT INVESTORS AND ENTREPRENEURS (PPU 010)
Description: Until 2014, as part of its Permanent Economic Residents Program,
IRCC accepted applications for residency under the federal Business Immigrants
Class, Entrepreneur and Investor categories. The Entrepreneur Category was
designed to attract immigrants with business experience that could be utilized
in Canada. The investor category sought to attract immigrants with capital and
business management experience. Both categories were terminated in 2014.
This bank describes information that is related to individuals who were granted
conditional permanent resident status in Canada under the Entrepreneur class, or
those who made an investment under the Investment class. Personal information
collected will vary by individual and according to the business class under
which the individual applies. This information may include:
* Name;
* Date of birth;
* Contact information;
* Unique client identification number;
* Country of birth
* Citizenship
* Last permanent residence;
* Visa issuance;
* Landing dates;
* Relevant business or investment information;
* Information related to compliance with program requirements;
* Information related to the applicant’s legal representative (if any);
* Information from interviews with IRCC, some of which may include personal
information; and
* Information regarding enforcement actions.
Class of Individuals: The program collects, uses, discloses and retains
information about individuals who were granted conditional permanent resident
status in Canada under the entrepreneur category, or those who made an
investment under the investment category, along with information about family
members included in their immigration application.
Purpose: The personal information described in this bank is used to administer,
monitor and/or enforce components of the relevant program class. Prior to the
program’s cancellation in 2014, this included an individual’s compliance with
his or her conditions of permanent residence under the Entrepreneur category.
This may also include the tracking of an individual’s investments under the
Investor category, and/or the final disposition of his or her case file.
Personal information is collected pursuant to the Immigration and Refugee
Protection Act (IRPA) and its Immigration and Refugee Protection Regulations
(IRPR); the Immigration Act (1976) and the Immigration Regulations (1978).
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
The information may be used internally for the detection, suppression and
prevention of immigration offences, for quality assurance purposes, and to
determine an individual’s eligibility for other programs. The information may
also be used internally for research and statistical purposes, for program
policy and evaluation, and for internal audit.
Information may be shared with IRCC citizenship officers to verify if
entrepreneur category residents applying for citizenship have met the conditions
of permanent residency (see IRCC PPU 050, Assessment for Canadian Citizenship).
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act (see JUS PPU 010, Civil
Proceedings and Legal Services).
Select information may be shared with Elections Canada, such as the name, date
of birth, sex, residential and mailing address, and UCI, (see Elections PPU 037
Voter Registration and Identification) for the purpose of updating the National
Register of Electors.
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with the Canada Border
Services Agency (CBSA) (see CBSA PPU 032, Policy and Program Development
Enforcement Data System); the Canadian Security Intelligence Service (CSIS) (see
CSIS PPU 005, Security Assessments/Advice); the Royal Canadian Mounted Police
(RCMP) (see RCMP PPU 005, Operational Case Records).
Information may be shared with provincial governments, specifically Ontario and
British Columbia, pursuant to federal-provincial agreements, for the purpose of
providing business counselling services, subject to an agreement.
Subject to the terms of an agreement or arrangement, select information may be
shared with foreign governments and immigration authorities in order to conduct
a lawful investigation or administer or enforce laws.
Retention and Disposal Standards: Information related to applications for
permanent residency under a Business Immigrants class are retained for
sixty-five years. Once the retention has been met, information is destroyed.
Notes: In 2014, the Government of Canada terminated the Investor and
Entrepreneur categories of the Federal Business Immigrants Program.
Notwithstanding the cancellation of these categories, information regarding
investors and their investments may continue to be collected, used and disclosed
until all investors under the program have been repaid in accordance with
program regulations.
Personal information and privacy practices previously described in personal
information bank PPU 011, Business Immigrants – Immigrant Investor Program
(1988-1999) (TBS Registration: 0003335) are now described in the present bank.
The information described in this bank is stored electronically in the
Entrepreneur Monitoring Information System or the Investment Monitoring
Information System. Information regarding investments made by Investors in the
1999-2014 Investor program is held by IRCC’s International Network.
Individuals requesting information described in this bank must provide their
name and date of birth and/or their assigned unique client identifier (UCI).
Individuals should also provide the business class under which they applied for
permanent residence.
DA Number: 2018/008
Related Record Number: CIC ASB 010
TBS Registration: 005216
Bank Number: IRCC PPU 010
SPONSORS OF FOREIGN NATIONALS (PPU 013)
Description: To support family reunification, family class provisions of the
Immigration and Refugee Protection Act (IRPA) enable Canadian citizens and
permanent residents of Canada to apply to sponsor eligible family members for
immigration, including spouses and partners, dependent children, parents, and
grandparents.
Discretionary provisions of IRPA enable the Minister to address exceptional
circumstances not anticipated in the legislation. In doing so, they provide the
Minister with the ability to more closely consider deserving cases, and to
exempt individuals from certain criteria or statutory obligations. They also
provide the Minister with the means to grant permanent or temporary residence to
individuals based on humanitarian and compassionate consideration, and/or for
public policy reasons.
In keeping with the above, Immigration, Refugees and Citizenship Canada (IRCC)
collects, uses, discloses and retains information about Canadian citizens or
permanent residents who apply to sponsor foreign nationals seeking permanent
resident status in Canada; foreign nationals who are sponsored for permanent
residence or who apply under a discretionary policy; and family members included
in an application. This information may include an individual’s:
* Name;
* Contact information;
* Date of birth;
* Place of birth;
* Language;
* Sex;
* Select physical attributes;
* Previous and current marital status;
* Relationship to sponsor;
* Citizenship, status in Canada, and/or information about previous refugee
claims and/or removal activity;
* Place of last permanent residence;
* Social Insurance Number;
* Passport information;
* Criminal information;
* Financial information;
* Medical information;
* Military, police, and government service information;
* Biographical information (e.g., work/travel/education history and family and
living arrangement information);
* Information related to the eligibility assessment for sponsorship;
* Photographs;
* Biometric information;
* Signature;
* Other information, as contained in documents supporting an individual’s
application made under the family class or under other relevant categories;
and
* Previous entry and/or exit information to and from Canada (including dates,
times, locations, and modes of transport).
Class of Individuals: This bank describes information related to: foreign
nationals under sponsorship, sponsors or co-signers in a permanent residence
application under the ‘Family Class’ or the ‘Spouse or Common-Law Partner in
Canada Class’, and individuals benefiting from discretionary considerations.
Personal information collected from each individual will vary on a case-by-case
basis according to the program of application and the individual’s status in
relation to the application.
Purpose: The personal information described in this bank will be used in the
administration and enforcement of IRPA and the Immigration Refugee Protection
Regulations (IRPR).
Consistent Uses: A copy of the information may form part of an immigration case
file. The information may be used in investigations by IRCC, the Canada Border
Services Agency (see CBSA PPU 032, Policy and Program Development Enforcement
Data System), Canadian Security Intelligence Service (see CSIS PPU 005, Security
Assessments/Advice), the Royal Canadian Mounted Police (RCMP) (see RCMP PPU 005,
Operational Case Records), or other law enforcement bodies.
Select information may be shared with the Canada Revenue Agency to obtain income
information for sponsors and co-signers for the purpose of determining whether
the minimum necessary income requirements in the IRPR are met, pursuant to the
terms of a formal agreement and in accordance with the Privacy Act.
Select information may be shared with Global Affairs Canada (see DFATD PPU 005,
Consular Affairs – Citizenship, and DFATD PPU 10, Consular Affairs - Assistance
to Canadians), or with provincial and municipal governments, pursuant to the
terms of a formal agreement or arrangement and in accordance with the Privacy
Act. The information may be shared to: conduct a lawful investigation, to
administer or enforce any law, and/or to administer programs (e.g., enforce
provisions in the Sponsorship Agreement and Undertaking relating to provincial
social assistance programs).
Subject to the terms of an agreement or arrangement, select information may be
shared with foreign governments and immigration authorities in order to conduct
a lawful investigation or administer or enforce laws.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act.
As it pertains to entry/exit information, IRCC may receive information from the
CBSA for the administration and enforcement of immigration law in accordance
with Section 107(5)(j) of the Customs Act (see CBSA PPU 1202, Entry/Exit
Traveller Processing).
The information in this bank may be matched with that in IRB PPU 105
(Immigration Appeal Board Records) and IRB PPU 110 (Immigration Appeal Division
Records) to administer and conduct the appeals process under IRPA.
The information may be used for internal audits, planning, research, statistics,
and evaluations. It may also be provided to private sector research firms for
planning, research, statistics, and evaluation in a form that does not identify
the individual to whom it relates.
Retention and Disposal Standards: For approved cases, an individual’s
application to sponsor a foreign national, along with the sponsor’s sponsorship
agreement and undertaking and financial evaluation are retained for five years
after the sponsorship has ended. Thereafter, the application is destroyed as
non-archival. Other supporting records are retained for two years after the last
administrative action. Information related to individuals approved for permanent
residency may be retained for up to 65 years. Information related to individuals
whose application is refused is retained for up to 5 years after the last
administrative action.
Biometric information is stored by the RCMP on behalf of IRCC and retained for
15 years from the time of the most recent biometric collection. That information
is systematically destroyed after 15 years or upon the granting of Canadian
Citizenship. Biometric information attached to an individual who has been deemed
inadmissible under sections 34 through 37 of the IRPA will be retained until the
individual has reached the age of 100.
Note: Most of the information described in this bank is stored electronically in
the Global Case Management System (GCMS). To access this information, an
individual must provide his or her name, date of birth and/or a Unique Client
Identifier (UCI). The information may be held at Case Processing Centres, inland
Citizenship and Immigration Centres, and/or at a Canadian mission abroad.
DA Number: 2018/008
Related Record Number: CIC ASB 013, CIC ASB 014
TBS Registration: 001976
Bank Number: IRCC PPU 013
PERMANENT ECONOMIC RESIDENTS (PPU 042)
Description: As part of its Permanent Economic Residents Program, Immigration,
Refugees and Citizenship Canada (IRCC) selects and processes applications for
immigration from individuals who can help meet Canada’s economic objectives and
in turn contribute to the development of a strong and prosperous country.
This bank contains information that is related to the processing of applications
for immigration submitted under economic classes, for which applicants are
selected on the basis of their ability to become economically established in
Canada. Current economic classes include: the Federal Skilled Workers Class, the
Federal Skilled Tradespersons Class, the Quebec Skilled Workers Class, the
Provincial Nominees Class, Start-up Business Class, Live-in Caregivers Class,
the Canadian Experience Class, the Self-Employed Persons Class, and the Quebec
Business Immigrants Classes (Entrepreneurs, Self-Employed Persons, and
Investors). Previous economic classes, under which personal information may
still be held, include the federal Entrepreneur and Investors categories of the
Business Immigrants Class.
Economic classes may also include programs established using Ministerial
Instructions under the authority of s. 14.1 of Immigration and Refugee
Protection Act (IRPA), which are time-limited pilot programs. Currently, these
include the Caring for Children Class, the Caring for Persons with High Medical
Needs Class, the Atlantic Canada Intermediate Skilled Worker Class, the Atlantic
Canada Highly Skilled Worker Class, and the Atlantic Canada International
Graduate Class. Previous pilot programs include the Immigrant Venture Capital
Class and the Start-up Visa pilot (Start-up visa became a permanent program in
April 2018).
Express Entry is a mandatory pre-application stage for an application for
permanent residence in the select economic immigration classes, including
Federal Skilled Workers, Federal Skilled Trades, Canadian Experience Class, and
portions of Provincial Nominees.
Personal information, including but not limited to the information outlined
below, collected from individuals who submit an Express Entry Profile will vary
by individual and according to the individual’s self-declared answers to the
Express Entry dynamic questionnaire. This information is kept, used and disposed
of by IRCC whether or not the profile is found eligible to be placed in the
Express Entry pool.
Personal information collected from individuals who apply for permanent
residency will vary by individual and according to the economic class under
which the individual applies. This information may include:
* Name;
* Contact information;
* Place of birth;
* Date of birth;
* Sex;
* Language ability in official languages;
* Marital and family status;
* Relevant information about family members included in the application;
* Relevant financial information;
* Relevant medical information;
* Relevant biographical information (e.g., education and work history);
* Citizenship status;
* Place of last permanent residence;
* Passport (or other travel document number);
* Criminal record history;
* Military, police, and government service records (if applicable);
* Photograph;
* Biometric information;
* Status in Canada and information about previous removal activity;
* Intended occupation or work opportunities in Canada, including offers of
employment and Labour Market Impact Assessments (where issued);
* Other information, as contained in documents supporting an individual’s
application, and which may contain personal information;
* Signature or electronic signature; and
* Previous entry and/or exit information to and from Canada (including dates,
times, locations, and modes of transport).
Class of Individuals: The program collects, uses, discloses and retains
information about foreign nationals who have submitted a Profile under Express
Entry or have applied for permanent residency in Canada under an economic class,
along with information about family members included in their application.
Purpose: The personal information described in this bank is used to determine
the eligibility of applicants for permanent residency under an economic class,
as authorized under IRPA, and to administer and enforce program requirements.
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
The information may be used internally for the detection, suppression and
prevention of immigration offences, for quality assurance purposes, and to
determine an individual’s eligibility for other programs. The information may
also be used internally for research and statistical purposes, for program
policy and evaluation, and for internal audit.
Select information may be shared externally with parties to verify or assess an
individual’s claims or qualifications. Information may also be shared with
transportation companies in accordance with their responsibilities under
immigration laws.
Select information may be shared with provincial and territorial authorities or
agencies under the terms of an agreement or arrangement with respect to
immigration.
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with the Canada Border
Services Agency (CBSA) (see CBSA PPU 032, Policy and Program Development
Enforcement Data System), and to conduct additional security screening in order
to identify serious inadmissibilities (see CBSA PPU 035, Intelligence Program).
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with: the Canadian
Security Intelligence Service (CSIS) (see CSIS PPU 005, Security
Assessments/Advice); the Royal Canadian Mounted Police (RCMP) (see RCMP PPU 005,
Operational Case Records). The information may also be shared with Employment
and Social Development Canada (ESDC), the Immigration and Refugee Board (IRB),
the department of Global Affairs Canada (GAC), and Health Canada (HC) in
relation to immigration issues.
Select information may be shared with the Department of Justice Canada for
litigation purposes, pursuant to section 5 of the Department of Justice Act and
paragraph 8(2)(d) of the Privacy Act (see JUS PPU 010, Civil Proceedings and
Legal Services).
Select information may be shared with Elections Canada, such as the name, date
of birth, sex, residential and mailing address, and UCI, (see Elections PPU 037
Voter Registration and Identification) for the purpose of updating the National
Register of Electors.
As it pertains to entry/exit information, IRCC may receive information from the
CBSA for the administration and enforcement of immigration law in accordance
with Section 107(5)(j) of the Customs Act (see CBSA PPU 1202, Entry/Exit
Traveller Processing).
Subject to the terms of an agreement or arrangement, select information may be
shared with foreign governments and immigration authorities in order to conduct
a lawful investigation or administer or enforce laws.
Aggregate and de-identified data may be shared with private sector companies,
non-governmental agencies, academics, Statistics Canada, and other government
institutions for research, evaluation, program planning and statistical
purposes.
Retention and Disposal Standards: Information related to Express Entry Profiles
may be retained for up to 5 years after the last administrative action.
Information related to individuals approved for permanent residency under an
economic class may be retained for up to 65 years after the last administrative
action. Once the retention has been met, information is destroyed.
Information related to individuals denied admissibility due to criminality,
security or medical issues are retained for only 5 years after the last
administrative use.
Biometric information is stored by the RCMP on behalf of IRCC and retained for
15 years from the time of the most recent biometric collection. That information
is systematically destroyed after 15 years or upon granting of Canadian
Citizenship. Biometric information attached to an individual who has been deemed
inadmissible under sections 34 through 37 of the IRPA will be retained until the
individual has reached the age of 100.
Notes: The information described in this bank is stored electronically in the
Global Case Management System (GCMS).
Applications for immigration as a permanent economic resident may be received
and processed in Canada or overseas. Personal information and privacy practices
previously described in personal information bank PPU 039, International
Services: Overseas Immigration Case Files (TBS Registration: 000344) are now
described in the present bank.
Individuals requesting information described in this bank must provide their
name and date of birth and/or their unique client identifier (UCI). Individuals
should also provide the economic class under which they applied for permanent
residence.
DA Number: 2018/008
Related Record Number: CIC AOB 005
TBS Registration: 001972
Bank Number: IRCC PPU 042
APPLICATION AND ASSESSMENT FOR CANADIAN CITIZENSHIP (PPU 050)
Description: IRCC is responsible for overseeing the administration and
assessment of citizenship applications under the Citizenship Act.
The Citizenship Program serves to administer and enforce citizenship legislation
and to promote the rights and responsibilities of Canadian citizenship.
Personal information collected in the processing and assessment of citizenship
applications is strictly limited to that which is required to administer the
Citizenship Program, including determining an individual’s eligibility for
Canadian citizenship, as set out in the Citizenship Act and the Citizenship
Regulations. The bank contains information collected by the Department of
Immigration, Refugees and Citizenship Canada (IRCC) in the administration of
citizenship applications. This information may include personal information
about an individual or applicant during a specified relevant period, including:
* Name;
* Contact information;
* Date of birth;
* Place of birth;
* Sex;
* Service language preference;
* Special needs requiring accommodation in the application process;
* Previous applications for Canadian citizenship;
* Physical attributes (e.g., height and eye colour);
* Photograph;
* Marital status and family information, including the education history of
minor children;
* Citizenship in foreign countries, including copies of biographical pages of
issued passports;
* Dates when the applicant resided/was physically present in Canada;
* Residency information;
* Biographical information (e.g., work and education history);
* Proof of language proficiency;
* Results and responses to the citizenship knowledge test;
* Attestation with respect to prohibitions;
* Applicant’s signature;
* Name and contact information of individual, firm or organization who assisted
in the completion of the application (e.g., consultant’s information);
* Unique Client Identifier (UCI)
* Social insurance numbers (SIN), Temporary Tax Number, or Individual Tax
Number;
* Income tax filing history;
* Attestation of an applicant’s intention to reside in Canada;
* Calculation of physical presence in Canada;
* Police certificates for any country;
* Information related to the conduct of a citizenship representative; and
* Previous entry and/or exit information to and from Canada (including dates,
times, locations, and modes of transport).
Social Insurance Number: In processing applications for Canadian citizenship,
IRCC may collect an individual’s Social Insurance Number (SIN), Temporary Tax
Number, or Individual Tax Number. This information is collected in accordance
with the Government of Canada’s Directive on Social Insurance Number for
purposes of verification of compliance with the tax filing requirements and
assessment of the residence/physical presence requirement.
Class of Individuals: Information described in this bank relates to: individuals
who have applied for Canadian citizenship, a citizenship certificate, search of
citizenship or renunciation of Canadian citizenship; individuals whose birth
outside Canada has been registered with the Canadian government between January
1, 1947 and February 14, 1977 (inclusive); individuals whose Canadian
citizenship has been recalled or revoked; citizenship consultants.
Purpose: Information described in this bank is used to determine the citizenship
status of Canadians, and to facilitate the processing of applications for
citizenship. The bank may also serve as a record of issuance of Canadian
citizenship certificates.
Personal information is collected pursuant to the Citizenship Act and the
Citizenship Regulations.
Consistent Uses: Personal information from citizenship applications may be
shared with other federal departments for the purposes of administering and
enforcing the Citizenship Act, the Citizenship Regulations, the Immigration and
Refugee Protection Act, and laws pertaining to travel documents. It may also be
shared with federal, provincial or municipal police forces, with other
investigative bodies, the Canada Border Services Agency (CBSA), the Royal
Canadian Mounted Police (RCMP), Canada Revenue Agency (CRA) and the Canadian
Security Intelligence Service (CSIS).
If the conduct of a representative connected to an application for citizenship
constitutes a breach of that representative’s professional or ethical duties,
IRCC may disclose information about the representative, including information
pertaining to the applicant (but only to the extent necessary), as collected
from the application process, to a body that is responsible for governing or
investigating improper conduct.
IRCC may share the name, date of birth, sex, residential and mailing address,
UCI, citizenship status and effective date of citizenship of new citizens with
Elections Canada (see Elections PPU 037 Voter Registration and Identification)
and Elections Quebec for the purpose of updating the National Register of
Electors and Quebec’s permanent list of electors.
Lists containing the names, addresses, gender and preferred official language of
new Canadian citizens may be supplied, with their express consent, to the Prime
Minister of Canada and to respective Members of Parliament, for the purpose of
facilitating the drafting and distribution of congratulatory letters.
Confirmation of Canadian citizenship status may be provided to The Chancellery
in support of nominations to the Order of Canada. Confirmation of Canadian
citizenship status may also be provided to the spouses, children and other
relatives of naturalized Canadian citizens in order to assist them in acquiring
benefits.
Select information on individuals deceased for more than 20 years may be
disclosed for genealogical research purposes.
Select personal information in this bank may be used internally by IRCC for
program management purposes, and for purposes of program research, planning and
evaluation. The information may also be used for internal audit purposes.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act.
Select information may be disclosed to various foreign governments, law
enforcement bodies and detaining authorities with respect to the administration
and enforcement of citizenship and immigration legislation.
As it pertains to entry/exit information, IRCC may receive information from the
CBSA for the administration and enforcement of immigration law in accordance
with Section 107(5)(j) of the Customs Act (see CBSA PPU 1202, Entry/Exit
Traveller Processing).
Retention and Disposal Standards: Records and personal information described in
this bank may be retained for a period of up to 150 years, beginning from the
initiation of an application and assessment for Canadian citizenship or
naturalization. Records are retained in the format in which they were received
during the citizenship application process. Following the application process,
records are retained electronically or in microfilm. At the end of the retention
period, electronic records and microfilm are transferred into the care and
control of the Library and Archives of Canada.
Note: Since 2004, personal information collected from citizenship and
naturalization applications is stored mainly in the department’s Global
Management Case System (GCMS). Information may also be transferred and stored on
microfilm.
Historical records of citizenship and naturalization are available from the year
1854 onwards. These records are incomplete prior to 1918. Individuals seeking
access to historical records must provide a correct name and date of citizenship
or naturalization, along with the applicant’s place of birth. A Canadian
citizenship or naturalization certificate number, where issued, may also be
required to access historical records.
DA Number: 2018/008
Related Record Number: CIC ASB 004
TBS Registration: 003584
Bank Number: IRCC PPU 050
INTERNATIONAL STUDENTS (PPU 051)
Description: The International Student Program facilitates the entry of
prescribed classes of foreign nationals in Canada for the purposes of study.
International students contribute to the cultural, social, and economic
landscape of Canada, and are viewed as ideal candidates for permanent residency,
given their language proficiency, Canadian education credentials, and Canadian
work experience.
This bank describes information related to individuals who apply for a study
permit for the purposes of study in Canada. This information may include the
following:
* Name;
* Contact information;
* Place of birth;
* Date of birth;
* Sex;
* Language ability in official languages;
* Marital and family status;
* Information related to accompanying family members;
* Relevant financial information, including the availability of funds;
* Relevant medical information;
* Relevant biographical information (e.g., education and work history);
* Citizenship status;
* Place of last permanent residence;
* Passport (or other travel document number);
* Criminal record history;
* Military, police, and government service records (if applicable);
* Photograph;
* Biometric information;
* Status in Canada and information about previous removal activity;
* Details of intended study in Canada;
* Other information, as contained in documents supporting an individual’s
application, and which may contain personal information;
* Signature or electronic signature; and
* Previous entry and/or exit information to and from Canada (including dates,
times, locations, and modes of transport).
Under the program, information may also be collected about third parties,
including: the name and address of a bond depositor, the sum deposited, terms
and conditions imposed, the name of person signing a bond, the names of persons
bonded, the name and address of the custodian of a minor child seeking to enter
Canada for study purposes, the name and address of the educational institution
at which the student is enrolled in Canada, and an acknowledgement of program
terms and conditions.
Class of Individuals: The program collects, uses, discloses and retains
information about individuals who have applied to Immigration, Refugee and
Citizenship Canada (IRCC) for temporary resident status in Canada as
international students, along with information about family members included in
their application.
Purpose: The personal information described in this bank is used to administer,
monitor and enforce program requirements, including the individual’s compliance
with his or her conditions of temporary residence, study permit conditions, and
the final disposition of his or her case file. Personal information is collected
pursuant to the Immigration and Refugee Protection Act (IRPA) and Immigration
and Refugee Protection Regulations (IRPR); the Immigration Act (1976) and the
Immigration Regulations (1978).
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
The information may be used internally for the detection, suppression and
prevention of immigration offences, for quality assurance purposes, and to
determine an individual’s eligibility for other programs. It may also be used
for the purposes of determining a student’s compliance with the conditions of
their study permit. Finally, the information may be used internally for research
and statistical purposes, for program policy and evaluation, and for internal
audit.
IRCC may use the personal information collected on an application and other
information collected in support of an application for computer analytics that
may be used to support processing applications and decision-making. IRCC may
also use this personal information with computer analytics to support research,
statistics, program and policy evaluation, internal audit, compliance, risk
management, strategy development and reporting.
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with the Canada Border
Services Agency (CBSA) (see CBSA PPU 032, Policy and Program Development
Enforcement Data System), and to conduct additional security screening in order
to identify serious inadmissibilities (see CBSA PPU 035, Intelligence Program).
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with: the Canadian
Security Intelligence Service (CSIS) (see CSIS PPU 005, Security
Assessments/Advice); the Royal Canadian Mounted Police (RCMP) (see RCMP PPU 005,
Operational Case Records).
Select information may be shared for research or program administration
purposes, by agreement or arrangement, with Employment and Social Development
Canada (ESDC), the Canada Border Services Agency (CBSA), the Immigration and
Refugee Board of Canada (IRB), Global Affairs Canada (GAC), Health Canada (HC),
Veterans Affairs Canada (VAC), and Statistics Canada.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act (see JUS PPU 010, Civil
Proceedings and Legal Services).
Select information may be shared with Elections Canada, such as the name, date
of birth, sex, residential and mailing address, and UCI, (see Elections PPU 037
Voter Registration and Identification) for the purpose of updating the National
Register of Electors.
As it pertains to entry/exit information, IRCC may receive information from the
CBSA for the administration and enforcement of immigration law in accordance
with Section 107(5)(j) of the Customs Act (see CBSA PPU 1202, Entry/Exit
Traveller Processing).
Subject to the terms of an agreement or arrangement, select information may be
shared with foreign governments and immigration authorities in order to conduct
a lawful investigation or administer or enforce laws.
Select information may be shared externally with parties to verify or assess an
individual’s claims or qualifications.
Aggregate and de-identified data may be shared with private sector companies,
Statistics Canada, and other government institutions for research and
evaluation, program planning and statistics.
Information may be shared with provincial, territorial and municipal governments
under the terms of an agreement.
Information may be shared with designated learning institutions in Canada for
the purposes of determining an international student’s compliance with study
permit conditions.
Retention and Disposal Standards: Information related to applications for
temporary residence as an international student are retained for 2 to 5 years
after the last administrative action. Once the retention has been met,
information is destroyed. “Denied” Applications are retained for 5 years if the
applicant was denied under Section 34 to 41 of IRPA (security / criminality /
medical / financial / misrepresentation / non-compliance).
Biometric information is stored by the RCMP on behalf of IRCC and retained for
15 years from the time of the most recent biometric collection. That information
is systematically destroyed after 15 years or upon granting of Canadian
Citizenship.
Biometric information attached to an individual who has been deemed inadmissible
under sections 34 through 37 of the IRPA will be retained until the individual
has reached the age of 100.
Notes: The information described in this bank is stored electronically in the
Global Case Management System (GCMS). Information may also be kept in paper
files at the office at which the application was processed.
Individuals requesting information described in this bank must provide their
name and date of birth and/or their assigned unique client identifier (UCI).
This bank was previously titled ‘Foreign Student Records and Case Files’.
DA Number: 2018/008
Related Record Number: CIC ASB 017
TBS Registration: 005154
Bank Number: IRCC PPU 051
MIGRATION HEALTH SERVICES (PPU 052)
Description: IRCC’s Migration Health Branch is responsible for the
administration and delivery of migration-related health services to newcomers so
as to manage their resettlement to Canada and so as to protect the health and
safety of Canadians. Through the use of standardized medical examinations, IRCC
screens all applicants for permanent and temporary residence for infectious
diseases, and other medical conditions that impact on admissibility.
Additionally, the Branch administers and delivers the Interim Federal Health
Program (IFHP), which provides limited, temporary coverage of health care
benefits to resettled refugees, refugee claimants and certain other groups who
are not eligible for provincial or territorial health insurance. As part of
these migration health activities, the Branch collects and creates personal
information, including an individual’s:
* Name;
* Unique Identification Number (UCI);
* Biographical Information;
* Contact Information (address, postal code);
* Citizenship Status;
* Immigration Category;
* Date of Birth;
* Gender;
* Sex;
* Service language preference;
* Medical Information (including the results of the immigration medical
examination (IME), medical and laboratory reports, x-rays and x-ray reports;
and other medical diagnosis);
* Opinions, or Views of, or About, Individuals;
* Other Identification Numbers;
* Photo;
* Physical Attributes;
* Place of Birth;
* Signature;
* IFHP Claim Information; and
* Health Care Service Information.
As part of delivering the IFHP, the Department and a third party administrator
collect and create information about health care professionals, including the
following personal information elements:
* Name;
* Business name;
* Provider Type/Specialty;
* Professional Affiliation, Licensing or Certification;
* Contact Information (address, postal code);
* IFHP Claim Information;
* Health Care Service Information;
* Signature; and
* Service language preference.
Class of Individuals: The information described in this bank relates to all
persons applying for permanent residence, and those temporary residence
applicants who require an immigration medical examination.
The information described in this also relates to all individuals eligible for
IFHP coverage (i.e., resettled refugees, asylum claimants, individuals detained
under IRPA, victims of human trafficking and those identified as part of a
public policy to whom the Minister grants group discretionary coverage), as
well as those individuals to whom the Minister grants individual discretionary
coverage under the IFHP policy.
Lastly, the bank contains information about health care professionals providing
medical or other services under the IFHP, who have chosen to register with the
program.
Purpose: The information described in this bank is used to determine one of two
things:
1. An individual’s admissibility under the Immigration and Refugee Protection
Act (IRPA), and to screen applicants who may be a danger to public health or
public safety, or whose health status may place excessive demands on health
or social services. Personal information is collected pursuant to the
Immigration and Refugee Protection Act (IRPA) and Regulations (IRPR); the
Immigration Act (1976) and the Immigration Regulations (1978).
2. An individual's eligibility to receive coverage under the IFHP and that the
benefits they receive reflect their program eligibility status. It is also
used to ensure that health care professionals receive reimbursement for the
provision of services covered by the IFHP. Personal information is collected
pursuant to the February 2016 Cabinet decision regarding the parameters and
scope of the IFHP.
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
The information may be used internally for program and reporting purposes, for
quality assurance purposes, and to determine an individual’s eligibility for
other programs. The information may also be used internally for research and
statistical purposes, for program policy and evaluation, and for internal audit.
Select information may be shared with Health Canada (HC), the Public Health
Agency of Canada (PHAC), and Global Affairs Canada (GAC). Select information may
also be shared with provincial and territorial governments for purposes of
administering S.32 of IRPR and enforcing public health programs, or with
resettlement services organizations for resettlement activities. Select
information may be shared with IRCC’s citizenship program, to ensure compliance
with S. 32 of IRPR prior to a citizenship application being approved.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act.
Select information may be shared with investigative bodies such as Canadian
Border Service Agency for carrying out lawful investigations or the purpose of
enforcing Canadian law, pursuant to paragraph 8(2)(e) of the Privacy Act.
Select information may be shared with Canadian Border Service Agency to provide
IFHP coverage to eligible clients, pursuant to subsection 4.3 of the Memorandum
of Understanding between the two organizations.
Select information is shared with a third party claims administrator for the
management and adjudication of IFHP claims.
Select IFHP client information is shared onward from the third party claims
administrator to registered IFHP Health Care providers to confirm client
eligibility.
Retention and Disposal Standards: Information described in this bank is retained
from 2 to 25 years and then destroyed as non-archival. Case files that have been
appealed are retained for 10 years and then transferred to the Library and
Archives Canada as archival.
DA Number: 2018/008
Related Record Number: CIC AOB 003
TBS Registration: 002723
Bank Number: IRCC PPU 052
INTERNATIONAL MOBILITY (PPU 054)
Description: Under the International Mobility Program, eligible foreign
nationals can be issued a temporary work permit without obtaining a Labour
Market Impact Assessment. This exemption exists in recognition of the expected
broader economic, social and cultural benefits to Canada from temporary foreign
workers, and the reciprocal benefits enjoyed by Canadians and permanent
residents who go abroad to work temporarily.
Under this program, the following information may be collected about individuals
who apply for or have been granted temporary resident status in Canada as a
temporary foreign worker, and their employers:
* Name;
* Contact information;
* Place of birth;
* Date of birth;
* Sex;
* Language ability in official languages;
* Marital and family status;
* Information related to accompanying family members;
* Relevant financial information, including the availability of funds;
* Relevant medical information;
* Relevant biographical information (e.g., education and work history);
* Citizenship status;
* Place of last permanent residence;
* Passport (or other travel document) number;
* Criminal record history;
* Photograph;
* Biometric information;
* Status in Canada and information about previous removal activity;
* Details related to the nature of work, employer, position offered, and
remuneration;
* Other information, as contained in documents supporting an individual’s
application, and which may contain personal information;
* Other information contained in documents relating to an employer’s compliance
inspection of an employer-specific work permit holder;
* Signature or electronic signature; and
* Previous entry and/or exit information to and from Canada (including dates,
times, locations, and modes of transport).
Personal information may also be collected about third parties, including:
* Name and address of a bond depositor;
* Sum deposited;
* Terms and conditions imposed;
* Name of person signing bond;
* Name of persons bonded; and
* Acknowledgement of terms and conditions.
Class of Individuals: The program collects, uses, discloses and retains
information about individuals who have applied for or been granted temporary
resident status in Canada as a temporary foreign worker under the International
Mobility program, along with information about family members included in their
application.
The program also holds information about employers and third party
representatives, some of which may be personal information.
Purpose: The personal information described in this bank is used to administer,
monitor and enforce program requirements, including the individual’s compliance
with his or her conditions of temporary residence and the final disposition of
his or her case file. Information may also be used for compliance and inspection
purposes in relation to employers, as well as for correspondence and other
communications with program participants.
Personal information is collected pursuant to the Immigration and Refugee
Protection Act (IRPA) and Immigration and Refugee Protection Regulations (IRPR);
the Immigration Act (1976) and the Immigration Regulations (1978).
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
The information may be used internally for the detection, suppression and
prevention of immigration offences, for quality assurance purposes, for
compliance purposes, and to determine an individual’s eligibility for other
programs. The information may also be used internally for research and
statistical purposes, for program policy and evaluation, and for internal audit.
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with the Canada Border
Services Agency (CBSA) (see CBSA PPU 032, Policy and Program Development
Enforcement Data System), and to conduct additional security screening in order
to identify serious inadmissibilities (see CBSA PPU 035, Intelligence Program).
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with: the Canadian
Security Intelligence Service (CSIS) (see CSIS PPU 005, Security
Assessments/Advice); the Royal Canadian Mounted Police (RCMP) (see RCMP PPU 005,
Operational Case Records, and RCMP PIB PPU 030, National Repository of
Fingerprints and Criminal Record Information).
Select information may be shared, under an agreement or arrangement, for
research or program administration and enforcement purposes with: Employment and
Social Development Canada (ESDC) (see ESDC PPU 440, Temporary Foreign Worker
Program), the Canada Border Services Agency (CBSA), the Immigration and Refugee
Board of Canada (IRB)(see IRB PPU 105, Immigration Appeal Board Records; IRB PPU
110, Immigration Appeal Division Records; IRB PPU 115, Convention Refugee
Determination Division Records; and IRB PPU 145, Research Directives, Claim
Specific Information), Global Affairs Canada (GAC), Health Canada (HC), Veterans
Affairs Canada (VAC), the Canada Revenue Agency (CRA), and Statistics Canada.
The information may also be shared with worker’s compensation boards.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act (see JUS PPU 010, Civil
Proceedings and Legal Services).
Select information may be shared with Elections Canada, such as the name, date
of birth, sex, residential and mailing address, and UCI, (see Elections PPU 037
Voter Registration and Identification) for the purpose of updating the National
Register of Electors.
Subject to the terms of an agreement or arrangement, select information may be
shared with foreign governments and immigration authorities in order to conduct
a lawful investigation or administer or enforce laws.
Select information may be shared externally with parties to verify or assess an
individual’s claims or qualifications. Data matching occurs to ensure that
information about the applicant, as provided by the employer, matches the
identity information provided by the applicant at the time he or she submits a
work permit application.
As it pertains to entry/exit information, IRCC may receive information from the
CBSA for the administration and enforcement of immigration law in accordance
with Section 107(5)(j) of the Customs Act (see CBSA PPU 1202, Entry/Exit
Traveller Processing).
Information may also be shared with transportation companies in accordance with
their responsibilities under immigration laws, and with medical practitioners
for the purpose of providing medical services to newly arrived immigrants being
held in detention centres.
Aggregate and de-identified data may be shared with private sector parties,
Statistics Canada, and other government institutions for research and
evaluation, program planning and statistics.
Information may be shared with provincial, territorial and municipal governments
under the terms of an agreement or arrangement.
Retention and Disposal Standards: Information related to applications for
temporary residence as a temporary foreign worker are retained for up to 6 years
after the last administrative action. Permits (on microfilm) are retained for 70
years.
Biometric information is stored by the RCMP on behalf of IRCC and retained for
15 years from the time of the most recent biometric collection. That information
is systematically destroyed after 15 years or upon granting of Canadian
Citizenship. Biometric information attached to an individual who has been deemed
inadmissible under sections 34 through 37 of the IRPA will be retained until the
individual has reached the age of 100.
Notes: The information described in this bank is stored electronically in the
Global Case Management System (GCMS). Information may also be kept in paper
files at the office at which the application was processed.
Individuals requesting information described in this bank must provide their
name and date of birth and/or their assigned unique client identifier (UCI).
This bank was previously titled "Foreign Student Records and Case Files".
DA Number: 2018/008
Related Record Number: CIC ASB 018
TBS Registration: 005009
Bank Number: IRCC PPU 054
SETTLEMENT SERVICES (PPU 062)
Description: Settlement programming supports the settlement, adaptation and
integration of newcomers into Canadian society. This bank contains information
that is related to individuals and the settlement services they receive prior to
arrival in Canada and in Canada from third-party service providers (as funded
through contribution agreements by Immigration, Refugees and Citizenship Canada
(IRCC)).
Personal information collected, used, disclosed or retained from individuals who
access settlement services may include:
* Name;
* Date of birth;
* Contact information;
* Unique client identifier; and
* Information about service providers and servicing employees.
Personal information needed for the provision of settlement services, as
compiled from other IRCC immigration systems may include:
* Country of birth;
* Citizenship;
* Last permanent residence;
* Sex;
* Mother tongue;
* Status in Canada;
* Date of arrival/landing in Canada;
* Destination city;
* Immigrant category;
* Marital and family status;
* Educational information;
* Language ability in official languages;
* Intended occupation;
* Skill level information; and
* Number of individuals listed on the application.
Additional personal information may be collected according to the services
accessed by an individual. This information will vary by individual but may
include: needs assessments and referrals information; information and
orientation service information; employment related service information;
language training and language assessment information; and community connections
service information.
Class of Individuals: The program collects, uses, discloses and retains
information about individuals who access settlement services, including
permanent residents of Canada, protected persons as defined in Section 95 of the
Immigration and Refugee Protection Act (IRPA), and persons whose applications
for permanent resident status are being processed (and who have been informed of
the initial approval of their application, subject to an admissibility
assessment).
Purpose: The personal information described in this bank is used to administer
the Settlement Program. IRCC derives its authority for settlement programs from
paragraph 3(1)(e) of the IRPA. The authority for the collection, use and
disclosure of information for settlement services is set out in sections 4 and 5
of the Department of Citizenship and Immigration Act.
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
The information described in this bank may be used internally for: program and
policy planning, monitoring and reporting; for research, statistics, and
archival storage purposes; and for internal audits. Information related to
specific IRCC-funded service provider organizations may be shared with such
organizations on an individual basis. Information may also be shared with
IRCC-authorized researchers and Statistics Canada (StatCan PPU 135). Personal
information may be used for client satisfaction surveys, with the consent of the
individual.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act.
Retention and Disposal Standards: Information related to settlement services
stored in the Immigration-Contribution Accountability Reporting Environment
System (iCARE) may be retained for up to 21 years and then destroyed as
non-archival.
Notes: Immigration information used for settlement programming is stored in the
Global Case Management System (GCMS). Information used to monitor and evaluate
settlement services performed by service provider organizations is stored in
iCARE. Prior to 2013, this information was stored in IRCC’s
Immigration-Contribution Accountability Measurement System (iCAMS).
Settlement-related services offered through the Immigrant Settlement and
Adaptation Program (PPU 003), the Language Instruction for Newcomers to Canada
Program (PPU 004), the Enhanced Language Training Initiative (PPU 074), and the
Host Program (PPU 005) ended in 2008. Information described in personal
information banks related to those programs was retained for up to 6 years
following the last settlement service provided. Information of business value
may be available through archives.
Individuals requesting information described in this bank must provide a unique
client identifier, specific information in reference to the program area
concerned, and information about the service provider organization that
delivered the program services in question.
DA Number: 2018/008
Related Record Number: CIC ASB 020
TBS Registration: 005249
Bank Number: IRCC PPU 062
RESETTLEMENT ASSISTANCE (PPU 065)
Description: The Resettlement Assistance Program provides immediate and
essential services and income support to recently arrived eligible refugees
(primarily government-assisted refugees). This bank contains information that is
related to individuals eligible for resettlement assistance and the essential
services they receive from third-party service provider organizations (as funded
through contribution agreements by Immigration, Refugees, Citizenship Canada
(IRCC)). It also includes information related to income support which is
provided for up to one year or until a government-assisted refugee becomes
self-sufficient (whichever comes first).
Personal information collected, used, disclosed or retained from individuals who
access resettlement services may include:
* Name;
* Date of birth;
* Contact information;
* Unique client identifier;
* Country of birth;
* Citizenship; and
* Information about service providers and servicing employees.
Personal information needed for the provision of resettlement services, as
compiled from other IRCC immigration systems may include:
* Sex;
* Mother tongue;
* Status in Canada;
* Date of arrival/landing in Canada;
* Destination city;
* Immigrant category;
* Marital and family status;
* Educational information;
* Language ability in official languages;
* Intended occupation;
* Skill level information; and
* Number of individuals listed on the application.
Additional personal information may be collected according to the resettlement
services accessed by an individual. This may include: Resettlement Assistance
Program service information; information pertaining to assistance delivered at a
port of entry; information about accommodation services provided; orientation
services information; needs assessment services information; and information
relating to service linkages.
Class of Individuals: The information described in this bank pertains primarily
to government-assisted refugees, Joint Assistance Sponsorship refugees,
privately-sponsored refugees under the Visa Office Referred Program, and public
policy cases entitled to receive Resettlement Assistance Program payments. It
may also contain information relating to other eligible refugees, as per the
Terms and Conditions of the Resettlement Program, who require financial
assistance and a range of immediate essential services after arrival in Canada.
Purpose: The personal information is used to administer the Resettlement
Assistance Program and for the administration of financial assistance granted to
government-assisted refugees in need. IRCC derives its authority for the
Resettlement Assistance Program from paragraphs 3(2)(b) and 3(1)(e) of the
Immigration and Refugee Protection Act (IRPA). The authority for the collection,
use and disclosure of information is provided in sections 4 and 5 of the
Department of Citizenship and Immigration Act.
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
IRCC uses this information internally for the administration of resettlement
services. It may also be used for the administration of income support and
financial contributions. Other internal uses of information described in this
bank include: program and policy planning, monitoring and reporting; research,
statistics, and archival storage purposes; and internal audits. Information may
also be shared with IRCC-authorized researchers and Statistics Canada (StatCan
PPU 135). Personal information may be used for client satisfaction surveys, with
the consent of the individual.
The information may be disclosed externally to provincial authorities, by
agreement or arrangement, in order to conduct a lawful investigation or to
administer or enforce any law of Canada or a province. An individual’s Social
Insurance Number may be shared with the Canada Revenue Agency (CRA) and
collection agencies for taxation and tax collection purposes.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act.
Retention and Disposal Standards: Contributions (Grants & Contributions) are
retained for 7 years and then destroyed as non-archival. Income Support
(comparable to Immigration Loans R&D), iCAM information (now in iCARE) is
retained for 21 years before being destroyed as archival.
Note: Information used for resettlement services is stored in the Global Case
Management System (GCMS). Information used to monitor and evaluate resettlement
programming performed by service providers is stored in the
Immigration-Contribution Accountability Reporting Environment System (iCARE).
Prior to 2015, this information was stored in IRCC’s Immigration-Contribution
Accountability Measurement System (iCAMS).
DA Number: 2018/008
Related Record Number: CIC ASB 021, CIC ASB 011, CIC APB 001
TBS Registration: 005309
Bank Number: IRCC PPU 065
PROTECTED PERSONS STATUS DOCUMENTS (PPU 066)
Description: The Protected Person Status Document is an official document issued
by IRCC confirming an individual’s status in Canada as a protected person. A
protected person is an individual in need of protection, as determined by IRCC
and the Immigration and Refugee Board of Canada (IRB).
This bank describes information related to individuals who have applied for
and/or been issued a Protected Person Status Document. Information collected may
include the following:
* Name;
* Contact information;
* Place of birth;
* Date of birth;
* Sex;
* Physical attributes;
* Marital and family status;
* Information related to accompanying family members;
* Citizenship status and status in Canada;
* Date determined to be a protected person;
* Date applied for permanent residence in Canada;
* Other information, as contained in documents supporting an individual’s
application, and which may contain personal information; and
* Signature or electronic signature.
Class of Individuals: The information described in this bank pertains to
Protected Persons, as defined under the Immigration and Refugee Protection Act
(IRPA), and who are physically present in Canada.
Purpose: The personal information described in this bank is used to register
information pertaining to protected persons in Canada, and so as to support the
issuance of documentation indicating their status as protected persons.
Personal information is collected pursuant to IRPA and Immigration and Refugee
Protection Regulations (IRPR); the Immigration Act (1976) and the Immigration
Regulations (1978).
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
The information may be used internally for the detection, suppression and
prevention of immigration offences, for quality assurance purposes, and to
determine an individual’s eligibility for other programs. The information may
also be used internally for research and statistical purposes, for program
policy and evaluation, and for internal audit.
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with the Canada Border
Services Agency (CBSA) (see CBSA PPU 032, Policy and Program Development
Enforcement Data System); the Canadian Security Intelligence Service (CSIS) (see
CSIS PPU 005, Security Assessments/Advice); the Royal Canadian Mounted Police
(RCMP) (see RCMP PPU 005, Operational Case Records, and RCMP PIB PPU 030,
National Repository of Fingerprints and Criminal Record Information).
Select information may be shared for research or program administration and
enforcement purposes, by agreement, with the Immigration and Refugee Board of
Canada (see IRB PPU 105, Immigration Appeal Board Records; IRB PPU 110,
Immigration Appeal Division Records; IRB PPU 115, Convention Refugee
Determination Division Records; and IRB PPU 145, Research Directives, Claim
Specific Information), Employment and Social Development Canada (ESDC), Global
Affairs Canada (GAC), Health Canada (HC), and Statistics Canada.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act (see JUS PPU 010, Civil
Proceedings and Legal Services).
Subject to the terms of an agreement or arrangement, select information may be
shared with foreign governments and immigration authorities in order to conduct
a lawful investigation or administer or enforce laws.
Select information may be shared externally with parties to verify or assess an
individual’s claims or qualifications.
Information may also be shared with transportation companies in accordance with
their responsibilities under immigration laws, and with medical practitioners
for the purpose of providing medical services to newly arrived refugees.
Aggregate and de-identified data may be shared with private sector companies,
Statistics Canada, and other government institutions for research and
evaluation, program planning and statistics.
Information may be shared with provincial, territorial and municipal governments
under the terms of an agreement.
Retention and Disposal Standards: Information pertaining to files processed may
be retained for up to 5 years after the last administrative action
Notes: IRCC stopped accepting applications for Protected Person Status Documents
on December 17, 2012 and ceased the issuance of such documents starting December
31, 2012. Protected Person Status Documents (PPSDs) issued on or before December
31, 2012 nonetheless remain valid until their expiry date.
As of December 17, 2012, protected persons can present the following documents
as proof of their status: a decision letter (Notice of Decision) from the
Immigration and Refugee Board (IRB) or, a Verification of Status document from
IRCC. Protected persons can also use these documents for applying for a refugee
travel document from IRCC’s Passport Program.
The information described in this bank is stored electronically in the Global
Case Management System (GCMS).
Individuals requesting information described in this bank must provide their
date of birth and the approximate date on which they were determined to be a
protected person.
DA Number: 2018/008
Related Record Number: CIC ASB 008
TBS Registration: 005310
Bank Number: IRCC PPU 066
MIGRATION CONTROL AND SECURITY MANAGEMENT (PPU 068)
Description: The Migration Control and Security Management Program supports the
managed migration of foreign nationals and newcomers to Canada. Through the use
of various policy and operational measures, the Program facilitates the travel
of bona fide permanent residents, visitors, students, and temporary workers to
Canada, while protecting the health, safety and security of Canadians.
The primary activities of the Migration Control and Security Management Program
include the establishment of visa and other document entry requirements,
maintaining the policy framework for terms and conditions of entry, establishing
admissibility criteria, implementing and enforcing anti-fraud measures,
negotiating bilateral and multilateral information-sharing agreements,
arrangements and treaties, developing strategic partnership, and setting
Immigration, Refugees and Citizenship Canada’s (IRCC) general identity
management practices. In conducting these activities, the program may collect,
use, disclose or retain personal information of persons seeking permanent or
temporary residence, including the individual’s:
* Name;
* Contact information;
* Place of birth;
* Date of birth;
* Language preference;
* Sex;
* Select physical attributes;
* Photograph;
* Marital and family status;
* Relevant information about family members included in the application;
* Relevant financial information;
* Relevant medical information;
* Relevant biographical information (e.g., education and work history);
* Citizenship status;
* Place of last permanent residence and addresses of last five years of
residence;
* Travel history, including periods when the individual was away from Canada;
* Passport (or other travel document number);
* Criminal record history;
* Military, police, and government service records (if applicable);
* Biometric information;
* Status in Canada and information about previous removal activity;
* Intended occupation or work opportunities in Canada, including offers of
employment and Labour Market Impact Assessments (where issued);
* Other information, as contained in documents supporting an individual’s
application, and which may contain personal information;
* Specific terms and conditions attached to the individual’s residency;
* Signature or electronic signature; and
* Previous entry and/or exit information to and from Canada (including dates,
times, locations, and modes of transport).
Under the program, information may also be collected about third parties,
including bond depositors or those willing to assist in a relocation.
Class of Individuals: The information described in this bank relates to
individuals who have applied for or are seeking permanent residence in Canada or
temporary residence in Canada, and to foreign nationals whom the Minister may
determine to be ineligible on the basis of public policy considerations (see
section 22.1 of the Immigration and Refugee Protection Act).
Purpose: The information described in this bank may be used to administer and
enforce provisions of the Immigration and Refugee Protection Act (IRPA), to
record the legal admission of immigrants to Canada, to verify an individual’s
right to remain in Canada, and to inventory and record information about
individuals who have been granted permanent or temporary residence in Canada.
Personal information is collected pursuant to IRPA and Immigration and Refugee
Protection Regulations (IRPR); the Immigration Act (1976) and the Immigration
Regulations (1978).
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
The information may be used internally for the detection, suppression and
prevention of immigration offences, for quality assurance purposes, and to
determine an individual’s admissibility. The information may also be used
internally for research and statistical purposes, for program policy and
evaluation, and for internal audit, compliance, risk management, strategy
development and reporting. Personal information may be used for client
satisfaction surveys, with the individual’s consent.
IRCC may use the personal information collected on an application and other
information collected in support of an application for computer analytics that
may be used to support processing applications and decision-making. IRCC may
also use this personal information with computer analytics to support research,
statistics, program and policy evaluation, internal audit, compliance, risk
management, strategy development and reporting.
Select information may be shared externally with parties to verify or assess an
individual’s claims or qualifications.
Select information may be shared with provincial and territorial authorities or
agencies under the terms of an agreement or arrangement with respect to
immigration or refugees.
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with the Canada Border
Services Agency (CBSA) (see CBSA PPU 032, Policy and Program Development
Enforcement Data System), and to conduct additional security screening in order
to identify serious inadmissibilities (see CBSA PPU 035, Intelligence Program).
Select information may be shared for the administration and enforcement of
immigration legislation or for law enforcement purposes with the Canadian
Security Intelligence Service (CSIS) (see CSIS PPU 005, Security
Assessments/Advice); the Royal Canadian Mounted Police (RCMP) (see RCMP PPU 005,
Operational Case Records). The information may also be shared with Employment
and Social Development Canada (ESDC), the Immigration and Refugee Board (IRB),
the department of Global Affairs Canada (GAC), and Health Canada (HC) in
relation to immigration issues.
Select information may be shared with the Department of Justice Canada for
litigation purposes, pursuant to section 5 of the Department of Justice Act and
paragraph 8(2)(d) of the Privacy Act (see JUS PPU 010, Civil Proceedings and
Legal Services).
As it pertains to entry/exit information, IRCC may receive information from the
CBSA for the administration and enforcement of immigration law in accordance
with Section 107(5)(j) of the Customs Act (see CBSA PPU 1202, Entry/Exit
Traveller Processing).
Subject to the terms of an agreement or arrangement, select information may be
shared with foreign governments and immigration authorities in order to conduct
a lawful investigation or administer or enforce laws.
Select information may be shared by the Minister of Citizenship and Immigration,
on his own initiative, with the Minister of Public Safety and Emergency
Preparedness or the Minister of Foreign Affairs for the purpose of exercising
the authority under s.22.1 of the IRPA (to declare that a foreign national may
not become a temporary resident on the basis of public policy considerations).
Retention and Disposal Standards: Personal information described in this bank
may be retained for up to 6 years in electronic form. Paper records are only
retained for 2 years.
Biometric information is stored by the RCMP on behalf of IRCC and retained for
15 years from the time of the most recent biometric collection. That information
is systematically destroyed after 15 years or upon granting of Canadian
Citizenship. Biometric information attached to an individual who has been deemed
inadmissible under sections 34 through 37 of the IRPA will be retained until the
individual has reached the age of 100.
Notes: Information previously described in banks PPU 053, Permanent Resident
Data System (TBS Registration: 005219), PPU 067, Permanent Resident Card (TBS
Registration: 005312) and PPU 055, Visitor Case Files (TBS Registration: 00501)
are now described in the present bank.
Individuals requesting information related to this bank should provide their
name, date of birth, permit information and year of entry. To access permanent
residence data for landing years 1919 through 1935, additional information may
be required, such as the country of birth, port of entry, vessel type (if
applicable). Landing records for individuals prior to 1935 are archived with
Library and Archives Canada.
DA Number: 2018/008
Related Record Number: CIC ASB 016, CIC ASB 009, CIC ASB 012, CIC ASB 016
TBS Registration: 005308
Bank Number: IRCC PPU 068
PANEL MEMBER MANAGEMENT (PPU 072)
Description: IRCC’s Migration Health Branch is responsible for the
administration and delivery of the Department’s health admissibility screening.
These responsibilities include management of the panel members (which includes
panel physicians and panel radiologists) who perform immigration medical
examinations (IMEs) in Canada and abroad. As part of health admissibility
screening, the Branch collects and creates personal information about panel
members, including:
* Name;
* Business name;
* Provider type/Specialty;
* Professional affiliation, Licensing or Certification;
* Contact information (address, postal code);
* Languages spoken;
* Sex;
* Signature;
* Photograph;
* Evaluations performed by the Branch;
* Evaluations shared with Canada by the governments of Australia, New Zealand,
the United Kingdom and the United States of America.
Class of Individuals: Information described in this bank relates to physicians
and radiologists selected by IRCC and designated as panel members. It also
includes information related to a designated physician’s clinic, medical staff,
and other health care professionals who may have provided professional referrals
and expertise (e.g. laboratories and specialists).
Purpose: The information described in this bank is used for the selection,
evaluation, and termination of panel members, and the overall management of the
panel member network.
Personal information is collected pursuant to the Immigration and Refugee
Protection Act (IRPA) and Regulations (IRPR); the Immigration Act (1976) and the
Immigration Regulations (1978).
Consistent Uses: Information described in this bank will only be used for the
purposes for which it was first collected, or for a use consistent with that
purpose.
Information may be used in aggregate (and de-identified) for the preparation of
reports and statistics, for audit purposes, and for quality assurance.
Information may be shared under a Memorandum of Understanding with Australia,
and under a bilateral Letter of Agreement with New Zealand, the United Kingdom
and the United States of America.
Select information may be shared with the Department of Justice Canada for
litigation purposes, where relevant, pursuant to section 5 of the Department of
Justice Act and paragraph 8(2)(d) of the Privacy Act.
Retention and Disposal Standards: Information described in this bank is retained
for 5 years after the last administrative action concerning the panel member, or
following revocation of his or her designation, whichever comes last.
DA Number: 2018/008
Related Record Number: CIC AOB 006
TBS Registration: 20090816
Bank Number: IRCC PPU 072
CERTIFICATES OF IDENTITY AND REFUGEE TRAVEL DOCUMENTS (PPU 080)
Description: The Passport Program processes applications for certificates of
identity and refugee travel documents.
Personal information collected, used, disclosed or retained by Immigration,
Refugees and Citizenship Canada (IRCC) for certificates of identity and refugee
travel documents may include an individual’s:
* Name (current and previous);
* Date of birth;
* Place of birth;
* Sex and/or gender;
* Marital status, year of marriage, name of spouse;
* Biographical information;
* Biometric information, including facial recognition alphanumeric photo
identifier;
* Address and history of residences for two years prior to the date of
application;
* Photographs;
* Physical attributes;
* Contact information, including emergency contact information;
* Signature;
* Citizenship/immigration status;
* Date and place of death for deceased travel document bearers and deceased
parents/legal guardians for children;
* Travel information;
* Occupation history, including employment and education history;
* Language;
* Other identification numbers, as reflected on documents used to support an
individual’s identity;
* Supporting documentation in relation to custody of, access to, and mobility
of a child, court records and power of attorney;
* Supporting documentation in relation to changes to biographical information
and medical records; and
* Other information necessary to determine an individual’s ongoing entitlement
to passport services.
Class of individuals: The information described in this bank relates to
non-Canadian citizens who have applied for a certificate of identity or refugee
travel document, including: permanent residents of Canada who are not yet
Canadian citizens and who are stateless or unable, for a valid reason, to obtain
a travel document from any source including their country of origin, and who
have applied for a certificate of identity; and persons with protected person
status in Canada, including Convention refugees and persons in need of
protection, who have applied for a refugee travel document.
The program also holds information about individuals who act as guarantors,
emergency contacts, personal references, individuals who submit an application
on behalf of an applicant (e.g. family members, parents, tutors or guardians),
the person(s) authorized to apply for a certificate of identity or travel
document for a child, representatives (e.g. power of attorney, legal
representative for incapable individuals, or a third party that acts on behalf
of a guarantor), and passport photo service providers.
Purpose: The information described in this bank is used to determine an
applicant’s current and ongoing entitlement to a certificate of identity or
refugee travel document, to administer related services, and to provide
information to the Consular Affairs Bureau of Global Affairs Canada (GAC) in the
event that the applicant requires assistance abroad.
Personal information is collected pursuant to the Minister’s authority to
exercise the Royal Prerogative over Canadian travel documents.
Consistent uses: Information described in this bank will only be used for the
purposes for which it was collected, or for a use consistent with those
purposes. All personal information collected is subject to verification and
security queries to authenticate identity, eligibility and entitlement. In
performing these verification tasks, information is disclosed to and collected
from various departments, including provincial and territorial identity document
issuing institutions, foreign governments, and other programs within IRCC (see
Permanent Resident Card, IRCC PPU 067; Protected Persons Status Documents, see
IRCC PPU 066; and Refugee Claims in Canada, IRCC PPU 009).
As authorized by IRCC, information may be disclosed to Employment and Social
Development Canada (ESDC) in support of service delivery. Information about the
applicant, guarantor, references, and/or emergency contact may be disclosed to
GAC in the event that the individual requires assistance abroad (see Consular
Affairs-Assistance to Canadians, GAC PPU 010).
All information collected may be used to determine whether there are grounds to
refuse to issue a certificate of identity or refugee travel document, to cancel
or revoke a valid certificate of identity or refugee travel document, and/or to
impose a period of refusal of travel document services.In exercising these
authorities, personal information may be shared with Public Safety Canada so
that the Minister of Public Safety may exercise his refusal, cancellation and
revocation authorities. Information may be shared with law enforcement and
security agencies to determine if there are grounds for travel document refusal,
cancellation or revocation. Information about the applicant may be shared with
the Correctional Service of Canada (CSC) to identify offenders who are
incarcerated (see CSC PIB PPU 042). Information about the applicant may also be
shared with the Parole Board of Canada (PBCCSC) to identify offenders and
parolees (see Conditional Release Decisions (Parole), PBCCSC PIB PPU 005).
IRCC uses facial recognition technology to convert an applicant’s photo into a
biometric template and to compare it with information contained in the Passport
facial recognition database.
Personal information that is printed on certificates of identity and refugee
travel documents will also be electronically stored on a chip embedded in the
certificate of identity and refugee travel document.
Personal information may be disclosed to other governments (municipal,
provincial, territorial, and foreign), police forces, an international
organization of states, or an international organization established by the
governments of states (e.g., INTERPOL) for the purpose of administering or
enforcing any law or carrying out a lawful investigation. Information about the
applicant may be shared with the Canada Border Services Agency (CBSA) for the
purpose of cessation proceedings or to determine a travel document holder’s
admissibility to Canada.
Information about invalidated travel documents and the individuals to whom the
documents were issued may be disclosed to the RCMP and is available to police
services across Canada via the Canadian Police Information Centre (CPIC). The
information is also disclosed to INTERPOL (via CPIC) and available to foreign
law enforcement and border control authorities via INTERPOL’s Stolen and Lost
Travel Document (SLTD) database.
Certificates of identity and refugee travel documents may be sent to foreign
embassies/high commissions to obtain official visas. Information may also be
used or disclosed for evaluation, reporting, and verification purposes.
Retention and Disposal Standards: Certificate of identity and refugee travel
document applications and supporting documentation are retained until the
applicant has reached 100 years of age. When an individual holds a valid
certificate of identity or refugee travel document that will expire after
his/her 100th birthday, the certificate of identity or refugee travel document
application and all supporting documentation will be retained electronically for
one additional period that is equivalent to the validity period of the travel
document. Microfilmed certificate of identity and refugee travel document
applications and supporting documentation are retained for 75 years.
Biometric information is stored by the RCMP on behalf of IRCC and retained for
15 years from the time of the most recent biometric collection. That information
is systematically destroyed after 15 years or upon granting of Canadian
Citizenship. Biometric information attached to an individual who has been deemed
inadmissible under sections 34 through 37 of the IRPA will be retained until the
individual has reached the age of 100.
DA Number: 2018/008
Related Record Number: To be confirmed
TBS Registration: 20180037
Bank Number: IRCC PPU 080 (formerly PPTC PPD 101)
Note: Effective July 2, 2013, and pursuant to Order in Council P.C. 2013-0540,
the Passport Program was transferred from GAC to IRCC. As a result of that
transfer, this personal information bank was transferred from the former
Passport Canada to IRCC.
REGULAR AND OFFICIAL PASSPORTS (PPU 081)
Description: The Passport Program processes applications for regular and
official passports.
This bank describes information related to individuals who have applied for a
passport. Personal information collected by Immigration, Refugees and
Citizenship Canada (IRCC) for regular and official passports may include the
following:
* Name (current and previous);
* Contact information, including emergency contact information;
* Date of birth;
* Place of birth;
* Sex and/or gender;
* Biographical information;
* Marital status, including year of marriage and name of spouse;
* Signature;
* Occupation history including employment and education history;
* Occupation details including title, accreditation, and employee service
number;
* Address history for up to five year prior to the date of application;
* Photographs;
* Physical attributes;
* Biometric information (including facial recognition alphanumeric photo
identifier);
* Citizenship status including certificate number and registration number;
* Date and place of death for deceased passport bearers and deceased
parents/legal guardians for children;
* Travel information;
* Language;
* Other identification numbers as reflected on documents used to support an
individual’s identity;
* Supporting documentation in relation to custody of, access to, and mobility
of a child, court records and power of attorney;
* Supporting documentation in relation to changes to biographical information
and medical records;
* Other information collected in order to determine an individual’s ongoing
entitlement to a travel document; and
* Previous entry and/or exit information to and from Canada (including dates,
times, locations, and modes of transport).
Class of individuals: The information described in this bank relates to Canadian
citizens and in exceptional cases to non-Canadians who have applied for
passports. The program also holds information about individuals who act as
guarantors, emergency contacts, personal references, individuals who submit an
application on behalf of an applicant (e.g., family members, parents, tutors or
guardians), the person(s) authorized to apply for a passport for a child,
representatives (e.g. power of attorney, legal representative for incapable
individuals, or a third party that acts on behalf of a guarantor), and passport
photo service providers.
Purpose: The personal information described in this bank is used to determine an
applicant’s current and ongoing entitlement to a Canadian passport and to
administer passport services. Personal information is collected pursuant to the
Canadian Passport Order (SI 81-86), as amended and the Diplomatic and Special
Passports Order.
Consistent Uses: As authorized by Immigration, Refugees and Citizenship Canada
(IRCC), Employment and Social Development Canada (ESDC) provides domestic
passport service delivery functions and Global Affairs Canada (GAC) provides
international passport service delivery functions, respectively. In support of
passport program delivery, information may be disclosed between the three
departments, (insert reference to ESDC Passport Program PIB once registration
completed by TBS) as described in the GAC institution specific personal
information bank Consular Affairs-Assistance to Canadians, GAC PPU 010.
Information may be disclosed to GAC in the event that a Canadian passport
applicant or holder requires assistance abroad (see Consular Affairs-Assistance
to Canadians, GAC PPU 010). Information may also be exchanged with GAC to
determine whether grounds exist to refuse or revoke in cases where children were
born in Canada to foreign diplomats/non-Canadians working for foreign
governments in Canada. Children born in Canada to foreign diplomats or
non-Canadians working for foreign governments in Canada do not acquire Canadian
citizenship at birth and are therefore not eligible for a Canadian passport.
All personal information collected is subject to verification and to security
queries to authenticate identity, eligibility and entitlement. In undertaking
these queries, information may be disclosed to and/or collected from various
government departments, including provincial and territorial identity document
issuing institutions. Information may also be shared with other programs within
IRCC to verify the identity and/or citizenship (see Application and Assessment
for Canadian Citizenship, IRCC PIB PPU 050) of any person listed amongst the
Class of Individuals. IRCC may also exchange information with third parties used
to receive passport applications submitted in person.
All information collected may be used to determine whether grounds exist to
refuse the issuance of a passport, to cancel or revoke a valid passport, and/or
to impose a period of refusal for passport services. In exercising this right,
personal information may be shared with Public Safety Canada so that the
Minister of Public Safety may exercise his refusal, cancellation and revocation
authorities.
As it pertains to entry/exit information, IRCC may receive information from the
CBSA for the administration and enforcement of immigration law in accordance
with Section 107(5)(j) of the Customs Act (see CBSA PPU 1202, Entry/Exit
Traveller Processing).
Personal information may be shared with law enforcement and security agencies to
determine if there are grounds for passport refusal, cancellation or revocation.
Information about the applicant may be shared with Correctional Service of
Canada (CSC) to identify offenders who are incarcerated (see Case Management,
CSC PIB PPU 042). Information about the applicant may be shared with the Parole
Board of Canada (PBC) to identify offenders and parolees (see Conditional
Release Decisions (Parole), PBC PPU 005). Information about the applicant may
also be shared with the Department of Justice to identify debtors who are
subject to a license denial application under the Family Orders and Agreements
Enforcement Assistance Act (FOAEAA) (see Family Orders and Agreements
Enforcement Assistance, JUS PPU 125).
IRCC uses facial recognition technology to convert an applicant’s photo into a
biometric template and to compare that template with information contained in
the Passport facial recognition database.
Personal information that is printed on passports is also electronically stored
on a chip embedded in the passport booklet.
Personal information may be disclosed to other governments (municipal,
provincial, territorial, and foreign), police forces, an international
organization of states, or an international organization established by the
governments of states (e.g., INTERPOL) for the purpose of administering or
enforcing any law or carrying out a lawful investigation. Information may also
be shared with investigative bodies such as the Royal Canadian Mounted Police
(RCMP), the Canadian Security Intelligence Service (CSIS), and the Canada Border
Service Agency (CBSA) (see Disclosure to Investigative Bodies, PSU 913).
Information about invalidated travel documents and the individuals to whom the
documents were issued is disclosed to the RCMP and is available to police
services across Canada via Canadian Police Information Centre (CPIC). The
information is also disclosed to INTERPOL (via CPIC) and available to foreign
law enforcement and border control authorities via INTERPOL’s Stolen and Lost
Travel Document (SLTD) database.
Information may also be used or disclosed for evaluation, reporting, and
verification purposes.
Retention and Disposal Standards: Passport applications and all supporting
documentation are retained until an applicant has reached 100 years of age. When
an individual holds a valid Canadian passport that will expire after his/her
100th birthday, the passport application and supporting documentation are
retained electronically for one additional period that is equivalent to the
validity period of the passport. Microfilmed passport applications and all
supporting documentation will be retained for 75 years.
Biometric information is stored by the RCMP on behalf of IRCC and retained for
15 years from the time of the most recent biometric collection. That information
is systematically destroyed after 15 years or upon granting of Canadian
Citizenship. Biometric information attached to an individual who has been deemed
inadmissible under sections 34 through 37 of the IRPA will be retained until the
individual has reached the age of 100.
Notes: Historically IRCC (formerly Passport Canada) collected the social
insurance number (SIN) when the SIN was provided by an applicant in support of
his or her identity. That practice ceased on August 2014 and the SIN is no
longer collected by IRCC. Records of SINs collected may remain in records under
the control of the department in keeping with the retention standards above.
IRCC may use the services of third parties to receive passport applications
submitted in person. These services are limited to those of a Receiving Agent,
as provided by Canada Post Corporation and the Service Canada initiative within
Employment and Social Development Canada (ESDC) (see Receiving Agent, ESDC PPU
702).
DA Number: 2018/008
Related Record Number: To be confirmed
TBS Registration: 20180037
Bank Number: IRCC PPU 081 (formerly PIB number PPTC PPD 102)
Note: Effective July 2, 2013, and pursuant to Order in Council P.C. 2013-0540,
the Passport Program was transferred from GAC to IRCC. As a result of that
transfer, this personal information was transferred from the former Passport
Canada to IRCC.
SECURITY AND INTELLIGENCE CASE MANAGEMENT (PPU 082)
Description: This bank contains information on individuals whose requests for
passport or travel document services may be subject to refusal or limitation,
and on individuals who may be subject to cancellation or revocation of a
passport or travel document issued in their name or imposition of a period of
refusal. The information is in the form of a master control list, reports,
memoranda, correspondence and application forms.
Information is supplied by: individuals applying for passport or travel document
services or requesting assistance abroad; federal, provincial, and municipal
agencies; law enforcement, security and intelligence agencies; Canadian missions
abroad; and by foreign governments and international organizations. In addition
to personal information collected from passport and travel document applications
and supporting documentation (CIC PPU 080 and CIC PPU 081), the personal
information in this bank may also include:
* Name (current and previous);
* Biographical information;
* Date and place of birth;
* Date and place of death for deceased passport bearers and deceased
parents/legal guardians for children;
* Travel information;
* Language;
* Immigration/Citizenship status including certificate number and registration
number;
* Signature;
* Credit information;
* Criminal checks/history;
* Employee personnel information;
* Financial information;
* Facts about individuals; and
* Identification numbers, including an individual’s Social Insurance Number in
some cases.
Note: The Personal Information Bank updated in 2010 and formerly entitled
Passport Office - System Lookout Files. Information may be stored in the System
Lookout index in the Passport Program’s Central Index database and associated
hard copy security files, the Case Management System, the Facial Recognition
System and/or IRCC’s Global Case Management System (GCMS).
Class of Individuals: Individuals who have, or are suspected of having misused,
committed fraud or made a false statement in obtaining, produced or used a
Canadian passport, certificate of identity or refugee travel document; who is
liable to commit sexual offences involving minors; who have lost possession or
control of more than one passport (through loss or theft) within a the validity
period of five years; whose legal right to apply on behalf of a child under 16
years of age has not been established or is questionable; who stand charged with
the commission of an indictable offence; who are serving a term of imprisonment
or otherwise forbidden by either domestic or foreign authorities to leave Canada
or a foreign country; who permit another person to use the passport; who are
indebted to the Crown for expenses related to repatriation to Canada or for
other consular financial assistance provided abroad at their request by the
Government of Canada; who are wanted by law enforcement agencies; who may
present a threat to national security in Canada or that of another country;
guarantor or individuals listed on an application form (e.g. references) that
could be related to the applicant/bearer; individuals with
discrepancies/variations in their place of birth or date of birth; individuals
who are subject to license denial under the Family Orders and Agreements
Enforcement Assistance Act (FOAEAA); or children and parents/guardians where
there are concerns related to possible child abduction.
Purpose: The personal information described in this bank is used to determine an
individual’s current and ongoing entitlement to a Canadian passport or travel
document and to administer passport or travel document services.
Personal information is collected pursuant to the Canadian Passport Order (SI
81-86), as amended. Some personal information is collected pursuant to sections
68 and 79(c) of the FOAEAA and is used to assist IRCC in determining if a debtor
identified by the Department of Justice is the same person as the one requesting
passport services or holding a passport, before taking appropriate actions in
accordance with the above mentioned Act.
Consistent Uses: Pursuant to the Canadian Passport Order, and as authorized by
Immigration, Refugees and Citizenship Canada (IRCC), Employment and Social
Development Canada (ESDC) provides domestic passport service delivery functions
and Global Affairs Canada (GAC) provides international passport service delivery
functions, respectively. In support of passport program delivery, information
may be disclosed between the three departments, (insert reference to ESDC
Passport Program PIB once registration completed by TBS) as described in the GAC
institution specific personal information bank Consular Affairs-Assistance to
Canadians, GAC PPU 010.
Information may be disclosed to GAC in the event that a Canadian passport
applicant or holder requires assistance abroad (see Consular Affairs-Assistance
to Canadians, GAC PPU 010). Information may also be exchanged with GAC to
determine whether grounds exist to refuse or revoke in cases where children were
born in Canada to foreign diplomats/non-Canadians working for foreign
governments in Canada. Children born in Canada to foreign diplomats or
non-Canadians working for foreign governments in Canada do not acquire Canadian
citizenship at birth and are therefore not eligible for a Canadian passport.
All personal information collected is subject to verification and to security
queries to authenticate identity, eligibility and entitlement. In undertaking
these queries, information may be disclosed to and/or collected from various
government departments, including provincial and territorial identity document
issuing institutions. Information may also be shared with other programs within
IRCC to verify the identity and/or citizenship (see Application and Assessment
for Canadian Citizenship, IRCC PIB PPU 050) of any person listed amongst the
Class of Individuals. IRCC may also exchange information with third parties used
to receive passport applications submitted in person.
All information collected may be used to determine whether grounds exist to
refuse the issuance of a passport, to cancel or revoke a valid passport, and/or
to impose a period of refusal for passport services. In exercising this right,
personal information may be shared with Public Safety Canada so that the
Minister of Public Safety may exercise his refusal, cancellation and revocation
authorities.
Personal information may be shared with law enforcement and security agencies to
determine if there are grounds for passport refusal, cancellation or revocation.
Information about the applicant may be shared with Correctional Service of
Canada (CSC) to identify offenders who are incarcerated (see Case Management,
CSC PIB PPU 042). Information about the applicant may be shared with the Parole
Board of Canada (PBC) to identify offenders and parolees (see Conditional
Release Decisions (Parole), PBC PPU 005). Information about the applicant may
also be shared with the Department of Justice to identify debtors who are
subject to a license denial application under the Family Orders and Agreements
Enforcement Assistance Act (FOAEAA) (see Family Orders and Agreements
Enforcement Assistance, JUS PPU 125).
IRCC uses facial recognition technology to convert an applicant’s photo into a
biometric template and to compare that template with information contained in
the Passport facial recognition database.
Personal information that is printed on passports and travel documents is also
electronically stored on a chip embedded in the passport booklet and travel
document.
Personal information may be disclosed to other governments (municipal,
provincial, territorial, and foreign), police forces, an international
organization of states, or an international organization established by the
governments of states (e.g., INTERPOL) for the purpose of administering or
enforcing any law or carrying out a lawful investigation. Information may also
be shared with investigative bodies such as the Royal Canadian Mounted Police
(RCMP), the Canadian Security Intelligence Service (CSIS), and the Canada Border
Service Agency (CBSA) (see Disclosure to Investigative Bodies, PSU 913).
Information about invalidated travel documents and the individuals to whom the
documents were issued is disclosed to the RCMP and is available to police
services across Canada via Canadian Police Information Centre (CPIC). The
information is also disclosed to INTERPOL (via CPIC) and available to foreign
law enforcement and border control authorities via INTERPOL’s Stolen and Lost
Travel Document (SLTD) database.
Retention and Disposal Standards: Records are retained for up to 10 years,
except for cases of special interest which are retained for an indefinite
period.
Biometric information is stored by the RCMP on behalf of IRCC and retained for
15 years from the time of the most recent biometric collection. That information
is systematically destroyed after 15 years or upon granting of Canadian
Citizenship. Biometric information attached to an individual who has been deemed
inadmissible under sections 34 through 37 of the IRPA will be retained until the
individual has reached the age of 100.
DA Number: 2018/008
Related Record Number: To be confirmed
TBS Registration: 20180038
Bank Number: IRCC PPU 082 (Formerly DFAIT PPU 020)
REPORTS AND STATISTICS
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Date modified: 2019-06-26
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