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Home/Business Information Notice
BUSINESS INFORMATION NOTICE
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Updated: Nov 2021
This Notice explains how Cargill as a data controller uses Personal Information
about you in a business context if you are:
* a Supplier or if you represent an organization that is a Supplier;
* a Customer or if you represent an organization that is a Customer; or
* Web Users.
We refer to this as “Business Information.”
“Cargill” means Cargill, Incorporated in the USA and its subsidiaries and
affiliates worldwide. A list of Cargill companies may be found at
https://www.cargill.com/page/worldwide. Supplier” means a current or
prospective vendor, supplier, subcontractor or partner of Cargill. “Customer”
means a customer, prospective customer or target customer of Cargill. “Web User”
means a user of a Cargill internet website. “Third Party Service Provider” means
a third party vendor or supplier outside Cargill who may have access to Business
Information in providing services to Cargill. “Personal Information” means
information relating to an identified or identifiable natural person that is
processed by or on behalf of Cargill by automatic means.
1. What Business Information does Cargill collect?
The type of Business Information that Cargill collects and uses depends on the
particular business context and the purpose for which it was collected. It may
include:
* contact details (such as your name, job title, gender, work address,
telephone numbers, email address, fax numbers and so on);
* details of your relevant experience and/or academic and professional
qualifications (for example, if you are employed by a vendor);
* details of your business and other interests and opinions (for example, where
information is held in a Customer Relationship Management database);
* for Web Users, information relating to your use of the Cargill website,
including the content of web forms, contributions made to any discussion
forums and browsing history, IP addresses and your path through the Cargill
website;
* credit card details, credit worthiness, and other financial-related
information, such as your bank account number and other relevant
payment-related information collected in support of a business transaction;
* CCTV images and visit information for visitors to Cargill sites.
2. What will Cargill do with your Business Information?
Generally, Cargill only uses Business Information for one or more of
business-related purposes below:
* Negotiating, concluding and performing contracts with Customers (including
the provision of financial services and advice);
* Managing Cargill accounts and records;
* Advertising, marketing and public relations (including direct marketing);
* Market Research and competitor analysis;
* Negotiating, concluding and performing contracts with Suppliers;
* Communicating with Individuals that are, or who represent, Customers,
Suppliers or Web Users;
* Operating the Cargill website, including the use of analytics software;
* Supporting Cargill’s corporate social responsibility activities;
* Facilitating the security of Cargill sites, websites and other assets;
* Legal and regulatory compliance and internal control evaluations and audits
(including where conducted by Cargill’s internal and external audit service
providers);
* Debt administration; and/or
* Obtaining legal advice, including for legal proceedings and litigation and
also in connection with the sale, purchase or merger of a business.
We process Business Information for the above purposes as necessary for our
legitimate business interests and those of third parties that we interact with.
Certain aspects of our processing are also necessary for us to comply with the
law or are based on your consent, or other available legal grounds for
processing.
3. Cargill data privacy principles
Cargill observes the following principles in relation to Business Information:
* We process it fairly and lawfully;
* We process it for a specific legitimate business purpose and do not process
in a manner incompatible with that purpose without your knowledge and/or
consent;
* We use Business Information that is adequate, relevant and not excessive for
the purpose for which it is processed;
* We keep it accurate and, as necessary, up to date;
* We keep it in a form which permits identification for no longer than
necessary for the purpose for which it was collected;
* We protect it against accidental or unlawful destruction or accidental loss,
alteration, unauthorized disclosure or access, using appropriate technical
and organizational measures;
* We process it in accordance with an Individual’s rights;
4. Who is your Business Information disclosed to?
(a) Within Cargill
Cargill restricts access to Business Information to people within the company
who have a “need to know” that information. As a global company doing business
across national borders and with certain shared services and resources, there
are many situations where this “need to know” requires your information to be
transferred to Cargill in another country, including countries that may provide
no legal protection for Personal Information. However, the purpose of the
Cargill Data Privacy for Business Information Policy is to ensure protection for
your Business Information in every country where Cargill does business based
upon it being approved by the relevant local Data Privacy Authority as ‘Binding
Corporate Rules’.
(b) Outside Cargill
Cargill shares Business Information with authorized Third Party Service
Providers. Where it does so, Cargill imposes appropriate contractual
obligations regarding Business Information on such Third Party Service
Providers.
Beyond its Third Party Service Providers Cargill will only disclose your
Business Information to third parties outside Cargill:
* when required to do so by law;
* in response to a legitimate request for assistance by the police or other law
enforcement agency;
* to protect an individual’s vital interests or safety;
* to seek legal advice from Cargill’s external lawyers or in connection with
litigation with a third party;
* in connection with the sale, purchase or merger of a business; or
* to engage external auditors to validate Cargill’s financial accounts.
When doing so, your Business Information may be transferred to other countries
which do not provide the same level of legal protection as in your own country.
However, it is our practice to apply appropriate safeguards to protect your
Business Information.
5. Exercising your rights
(i) Web Users, Customers and those representing Customers
If you would like a copy of any of your Business Information or if you would
like to update or correct it or you would like to request Cargill to stop
sending you marketing materials either generally or via a particular media,
please contact Cargill. However, please note that we may continue to send you
non-marketing communications (such as service related communications), and that
we will keep a record of your request as well as your contact details to ensure
that your request is respected.
If you have a concern about how Cargill has used your Business Information, as a
first step, you should raise the concern in writing to the Cargill business with
which you do business.
If your complaint is not resolved within a reasonable time of it being made to
Cargill, it can be escalated to the Global Privacy Office by using this form.
After investigating an escalated concern, the Global Privacy Office will respond
to you in writing within a reasonable time setting out its conclusions together
with details of any remedial action that it proposes to take.
In some circumstances, you have a right to request the erasure of your Business
Information or a restriction to its use, to object to its use, to receive it in
a portable format or to have it transmitted to another organization. If you wish
to exercise any of these rights, please contact Cargill.
If your concern relates to Business Information subject to the laws of the EEA
or the UK and it has not been fully resolved by the Global Privacy Office, you
are entitled to lodge your concern with your local Data Privacy Authority or
before the courts in your country where you may seek compensation from Cargill
for any loss or damage that you have suffered.
(ii) Suppliers and those representing Suppliers
If you would like a copy of any of your Business Information or if you would
like to update or correct it, please contact Cargill.
If you have a concern about how Cargill has used your Business Information, as a
first step, you should raise the concern in writing to the Cargill business with
which you do business.
If your complaint is not resolved within a reasonable time of it being made to
Cargill, it can be escalated to the Global Privacy Office by using this form.
After investigating an escalated concern, the Global Privacy Office will respond
to you in writing within a reasonable time setting out its conclusions together
with details of any remedial action that it proposes to take.
6. Retaining your Business Information
Depending on the purposes for which we are processing your Business Information,
we may keep your Business Information for as long as is necessary for these
purposes, and in particular to protect ourselves in the event of a legal claim.
Limitation periods for bringing claims vary across jurisdictions; for instance,
the applicable limitation period for most contractual claims in the UK is six
years from the alleged breach of contract.
Contact Cargill
If you have questions about this Notice or our privacy practices, or if you wish
to access, update, correct, or otherwise exercise your rights in regard to your
Business Information, including withdrawing your consent, please use this form.
or
Write to us at:
Cargill Global Privacy Office
Law Department, MS 24
Office Center
15407 McGinty Road West
Wayzata, MN 55391-2399
USA
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