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 * Use Cases
 * Productivity
 * Remote Work
 * Enterprise

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 * 日本語


Productivity   |   Use Cases   |   Enterprise   |   Trello Tips


HOW TO SYNC A TRELLO AND GOOGLE CALENDAR INTEGRATION FOR BETTER MEETINGS

By Nick Bouchard | Published on June 24, 2022 | 4 min read


How much time can you spend on a single task in a given day? It can be as little
as three minutes, and after an interruption, it can take more than 25 minutes to
get back on task. Pings from colleagues, Slack, or urgent requests mean less
time to work overall. But one of the biggest time sucks on the job comes from
context switching—or constantly toggling between tools—a known destroyer of high
performance. The low-hanging fruit here is to sync and integrate daily meetings
into your Trello workspace. And with Unito’s Google Calendar + Trello Two-Way
Sync Power-Up integration, you can smooth out your workflow, stay on top of
every meeting, and get more done.

Reduce the number of times you leave Trello to consult your Google Calendar and
get more productivity out of your day.


THE BENEFITS OF CONTROLLING YOUR CALENDAR IN TRELLO

Meaningful team meetings are a necessity for team collaboration, but tool silos
and context switching create frustration and waste everyone’s time. People in
all roles can benefit from connecting their Google Calendar to a Trello board,
and the benefits to the organization multiply across teams.

 * Managers: If you’re in and out of meetings to check in on project status and
   connect with your colleagues, time lost switching between tools is multiplied
   across your entire team.
 * Individual contributors: You offer the most value when you’re engaged in deep
   work. Whether you’re a marketing expert, a developer, a salesperson, or any
   other role, meetings can be a big drain on your productivity. You shouldn’t
   lose time checking and re-checking your schedule.
 * C-Suite: Your day-to-day is packed with meetings, calls, and urgent requests
   that can completely shift the course of business. Wasted time through context
   switching can have massive repercussions to larger projects, deadlines, and
   initiatives.

Connect your Trello Boards and Google Calendars with Unito to optimize processes
across your organization. It just takes a few minutes to set up, and you’ll reap
immediate rewards.


HOW TO CONNECT GOOGLE CALENDAR TO TRELLO

With Unito’s Google Calendar + Trello Two-Way Sync Power-Up, you can
automatically sync meetings from Google Calendar to your Trello board. Check in
on all of your meetings without leaving your Trello board, and update a
meeting’s details right from Trello. Setup is fast, and the tool runs in the
background to help keep you in sync and on track.


STEP 1: SET UP YOUR TRELLO BOARD

Create a board layout and design that works for you. Maybe you want all your
meetings in a specific column to help you plan your day, your week, or your
month.

 Example of a Trello board with a list of meetings for today, this week, and
this month.


STEP 2: ADD THE UNITO POWER-UP TO YOUR TRELLO BOARD

Navigate to the Trello board and the Google Calendar you want to connect. At the
top of the Trello board, click the Power-Ups button, then Add Power-Ups. Search
for Unito’s Google Calendar + Trello Two-Way Sync Power-Up and activate the
Unito Power-Up. Then choose the tools you want to connect.

Use the Unito Power-Up to sync Google Calendar with any Trello board.

Note: You’ll have to give Unito permission to access your board and calendar.


STEP 3: CHOOSE TWO-WAY OR ONE-WAY MEETING SYNC

Default settings let you create new meetings or make changes to meetings either
from Trello or your Google Calendar, and those changes update in both locations.
But if you prefer it, meeting updates can appear only as a one-way flow from
Google Calendar to Trello.

Control the flow of calendar syncs between your Google Calendar and your Trello
board.


STEP 4: CREATE RULES AND FILTERS

Get granular and set up rules that filter out the meetings you don’t want synced
to your board. Say you don’t want a weekly recurring All Hands meeting to show
up in Trello. If that meeting is a different color, like purple, or has a
specific tag, like All Hands, you could set up your flow to exclude them.

Automate syncs or exclude meetings by tag or by color to streamline and
unclutter your meeting schedule.


STEP 5: MAP FIELDS TO SHARE INFORMATION IN THE RIGHT PLACE

Map guests, start date, meeting name, or any other field in Google Calendar to
its corresponding field in Trello (such as the card description box or Custom
Fields). Customize where you want the information from your meetings to land in
Trello.

Customize your meeting sync to map just the information you want to see, where
you want to see it.

Once that’s done, sit back and launch your flow toward more meaningful meetings.
Watch as your Google Calendar meetings are automatically synced to your Trello
board! And say goodbye to wasting time toggling back-and-forth between tools.

What’s next?
Try Unito’s Google Calendar + Trello Two-Way Sync Power-Up

--------------------------------------------------------------------------------

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