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Submission: On July 25 via manual from IN — Scanned from DE
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Sign above Close Clear Undo Confirm Please Wait... Information SEE 0 ATTACHMENTS. VIEW AS PDF Close PDF Messages FAO: DARREN BATEMAN -------------------------------------------------------------------------------- YOU'VE MARKED THIS INVOICE, , AS PAID. PAYMENT HAS BEEN RECEIVED. YOU SENT PLATINUM A MESSAGE ABOUT THIS DOCUMENT. YOU'VE MARKED THIS INVOICE AS PAID. REQUIRED FORM FIELDS REQUIRED TABLE FIELDS Actions Send Message FAO: DARREN BATEMAN YOU'VE MARKED THIS INVOICE, , AS PAID. PAYMENT HAS BEEN RECEIVED. YOU SENT PLATINUM A MESSAGE ABOUT THIS DOCUMENT. YOU'VE MARKED THIS INVOICE AS PAID. REQUIRED FORM FIELDS REQUIRED TABLE FIELDS PROPOSAL: Mann + Hummel Vokes-Air Ltd FAO: Darren Bateman OF: Mann + Hummel Vokes-Air Ltd DATE: Wednesday, May 11th 2022 Platinum Prepared By Sharon Craig West Farm House Cams Estate Portchester Fareham PO16 8UT Telephone No. 02037 638668 Company No. 936149 VAT Reg No. 830243270 SUPPLIER ASSESSMENT QUESTIONNAIRE The purpose of this questionnaire is to assist Platinum Facilities & Maintenance Services (PFMS) in vetting applications by Contractors to become an ‘Approved’ supplier of goods and services. The information presented will be vetted by: SHEQ and Finance Department. Please answer every question. Unless you answer yes to membership and accreditation, you will only be required to complete the first 2 parts (Details of company and membership and accreditation) and from the insurance box onwards. Failure to provide a response and supporting information (tick when attached in relevant box) could result in your application being rejected. Please return this form by completing and submitting online: If you have any queries about this questionnaire, please contact: procurement@pfms.co.uk Note: responses to the questions and supporting information are extremely important and relevant. Please complete all required fields to the best of your knowledge. Failure to complete these and and any supporting information will result in failed submission. COMPANY DETAILS Company Name MANN+HUMMEL VOKES AIR Ltd WHO ARE YOU LOOKING TO WORK FOR? Are you applying for PFMS Are you applying for Quantec Are you applying for both DETAILS OF COMPANY COMPANY MAIN TRADING ADDRESS Building name/number Farrington Road Street Brunley Post town BB11 5SY Country/Region United Kingdom Postcode BB11 5SY CONTACT DETAILS Full name Darren Bateman Contact position (job title) Key Account Manager - FM Land line phone number 01282 413 131 Mobile Phone Number 07973 383617 Email darren.bateman@mann-hummel.com Account Payable Contact name Samantha Metcalfe Mobile Phone Number 01282 686 214 Email samantha.metcalfe@mann-hummel.com COMPANY TYPE Public imited company A limited company A partnership A sole trader CONTACT DETAILS CONT'D CIS UTR 9693069476 Registration Number 1374033 Year of Registration 1978 Nature of Work Manufactures of air filtration products and associated products, these include air filter installation, used filter disposal, AHU cleaning, PPM Inspection. IAQ assessment, duct cleaning, kitchen extract cleaning, fire damper testing. VAT Registration Number 823854320 Website Address https://airfiltration.mann-hummel.com GROUP STATUS Is the company part of a group? Yes No If yes, please name Parent company MANN+HUMMEL Name of Managing Director Total Number of directors BUSINESS NATURE AND SCOPE OF ACTIVITIES GEOGRAPHICAL LOCATIONS London South East South West East Midlands West Midlands Scotland SERVICES Please select the services you offer from the list below. Access Equipment Gas Booster Manufacture HVAC | Chillers Grounds Maintenance Barriers|Doors|Gates|Shutters Heating|Plumbing|Combustion Boiler Installation Lighting Manufacturer Building management System Lightning Protection Catering|Ductwork|Cleaning Mechanical Commercial Gas Boilers Mechanical|Pumps Cooling Tower Maintenance Drainage Other|Misc Lighting Controls HVLV Electrical Generator Energy Management Consultancy Recruitment Fabric Facade Access Equipment Ironmongery Fencing Lifts Access control | CCTV | Security Consultancy Services Fire Curtains Smoke Ventilation Systems Fire Detection Systems Solicitors Fire Extinguishers Tech Support Sprinklers Training SERVICES CONT'D Water Treatment Wholesaler STAFF Total Number of Employed Staff 80 Any sub-contractors employed to complete any of your work? (If yes please list the elements of work sub contracted) Yes No Sub-contracted work details MEMBERSHIPS AND ACCREDITATIONS File Upload Expiry Date (where applicable) Do you have any current 3rd party accreditations for your H&S SAFE Contractor, CHAS, etc. (Please enclose certificates of each) Yes No Upload a File SC Certifi...102021.pdf Choose a date Tuesday, October 4, 2022 Is your company a current member of any industry related Trade Association ie? ECA, B&ES, BIFM, FMA, CIBSE, etc. (Please enclose certificates of each) Yes No Upload a File eurovent-c...cation.pdf Please list all industry related skills/ technical accreditations held by your company and that apply to your business ie. NICEIC, Gas Safe Registered, Refcom, etc. CCNSG Passport to Safety (Engineering Construction Industry Training Board) Fire Training Awareness London Heathrow Airport Ladder Safety Awareness V2.0 Please provide details of the named senior manager or director within your organisation whom has overall responsible for safety, occupational health & environmental issues within the business GENERAL Title Health and Safety Executive Name David Shorrock Has your organisation a published H & S policy? Yes No Has it been updated within the last 12 months? Yes No Please provide details as to how you meet the requirements of Regulation 7 of the Management of Health and Safety at Work Regulations 1999 (Please provide copies of all relevant qualifications) Maximum number of files: 5 Upload Can you confirm that the policy statement is supported by a suitable and sufficient management system that controls the risks inherent in the type of work you undertake? Yes No Does your organisation have a Safety Management System that meets the requirements of Health and Safety Executive Guidance Note HSG65 - ‘Successful Health and Safety Management’ Yes No Have there been any fatal, major or significant injuries to your employees in the last five years? (If yes please complete injuries history) Yes No Have there been any enforcement action(s) involving your company or any of its employees over the last five years? (If yes please complete injuries history) Yes No Is there any enforcement action pending? (If yes please complete injuries history) Yes No Do you operate a formal Quality management system? Yes No CERTIFICATES File Uploads Expiry Date Do you hold a current ISO 9001 certificate? (If yes please enclose a copy with your return) Yes No Upload a File FM 0207 2021.pdf Choose a date Monday, September 2, 2024 Do you hold a current ISO 45001 certificate? (If yes please enclose a copy with your return) Yes No Upload a File Choose a date Do you hold a current ISO 45001 certificate? (If yes please enclose a copy with your return) Yes No Upload a File Choose a date Do you hold any other relevant approval certification? (If yes please enclose details with your return) Yes No Upload a File Choose a date Please provide a Copy of the environmental policy or commitment statement declaring organisational commitment to comply with environmental laws and regulations and continuous improvement in environmental performance. Yes No Upload a File BQEN - 001...Policy.pdf POL-032,+C....+0_EN.pdf Choose a date Thursday, April 27, 2023 Please provide a Copy of your organisations energy saving initiatives/ objectives Upload a File MH CR Repo...020 EN.pdf Carbon Zer...rategy.pdf Please complete the following table. For RIDDORs - the AFR / AIR is required H&S Current year 2nd year 3rd year 4th year Accident Frequency Rate (AFR) - (Total no. of reportable injuries x 100,000 / man hours worked) Accident Incident Rate (AIR) - (Total no. of reportable injuries x 100,000 / average no. of employees) Number of prosecutions 0 0 0 Number of prohibition notices 0 0 0 H&S (CONT'D) Current Year Previous Year Previous 2nd Year Previous 3rd Year Total Number of employees 80 93 95 Fatalities 0 0 0 Specified/Major Accidents 0 0 0 Over 3/7 Days incapacitation 1 0 0 Minor Accidents Near-miss Incidents Other Reportable Incidents 0 0 0 Reportable Diseases 0 0 0 Number of Improvement Notices CONTROL OF RISK MANAGEMENT & REGULATIONS COMPLIANCE How does your organisation undertake Risk / Impact Assessments? (please attach a completed sample) Maximum number of files: 5 Upload ELE Advanc....11.21.pdf How does your organisation prepare method statements for your own needs? (Please provide a sample of a completed Method Statement) Maximum number of files: 5 Upload COVID19 Op...1(002).pdf How does your organisation prepare method statements for your sub-contractors? (Please provide a sample of a completed Method Statement) Maximum number of files: 5 Upload Do the services carried out by your organisation require you to comply with the COSHH Regulations? (Please provide and attach details of process) Yes No How does your organisation manage health hazards arising from the potential exposure to Asbestos Containing Materials (Control of Asbestos at Work Regulations)? Included in our risk analysis register Please provide details of how your organisation ensures your staff are made aware of changes within H&S & Environmental legislation and process changes addressed. We have a document Management control procedure, also we have daily production meeting which H&S & environmental items are discussed. Please provide details of how as an organisation ensures your staff manage the GDPR and remain compliant. This is through HR Department Please provide details of how as an organisation you remain compliant with the modern slavery Act 2015 TRAINING Please provide evidence of any SHE training your employees have received in the last 24 months. e.g. Training Matrix or Plan. (comments below) Maximum number of files: 5 Upload Training Doc 4.pdf traing Docs 3.pdf Training Docs 2.pdf Training Docs 1.pdf Does your workforce carry industry appropriate SKILL cards (CSCS) Yes No INSURANCES Certificate File Upload Cover Value Expiry Date Enclosure of Employers Liability Insurance certificate. Upload a File EL+Certificate.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of your Public Liability Insurance certificate Upload a File 2022 AVPL ...021_SD.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of Product Liability Insurance certificate. Upload a File 2022 CIL_P...021_SD.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of Professional Liability Insurance certificate. Upload a File 2021-2022 ...021_SD.pdf £10 Million Choose a date Tuesday, October 18, 2022 Enclosure of Third-party Liability Insurance certificate. Upload a File Third Part...oducts.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of Other Insurance certificate. Upload a File 2022 AVPL ...021_SD.pdf £10 Million Choose a date Saturday, December 31, 2022 FINANCIAL INFORMATION TURNOVER FOR THE LAST 3 YEARS Last year Two years ago Three years ago 7,770 9,180 9,728 AUDITED ACCOUNTS Are the accounts audited? Yes No Please provide audited accounts for the last three accounting periods Maximum number of files: 5 Upload 2018 Statement.pdf 2019 Finan...ement .pdf 2017 Finan...ements.pdf 2020 Finan...ements.pdf NOT AUDITED ACCOUNTS A statement of turnover, profit & loss account and cash flow for the most recent year of trading Maximum number of files: 5 Upload 2019 Finan...ement .pdf A statement of cash flow forecast for the current year and a bank letter outlining the current cash and credit position. Document reference Maximum number of files: 5 Upload Statement ...count..pdf CREDIT REPORT Please provide a copy of your latest Experian (or equivalent) credit report / rating when returning this Supplier Evaluation Maximum number of files: 5 Upload 20210820_G...IMITED.pdf COMPLIANCE Do you have a data protection policy Yes No Please provide a copy of your data protection policy. Maximum number of files: 5 Upload Do you have a privacy policy? Yes No Please provide a copy of your privacy policy. Maximum number of files: 5 Upload As a Platinum Facilities and Maintenance Services Limited (Platinum) supplier, we trust that you are content with your data to be held on our database system. Please confirm your agreement to this by signing below. Accepting our terms. Please note that you have the right for your data to be removed from our system at any time (but this may affect any current agreements in place with Platinum. CONFIRMATION Confirmation that the organisation implements appropriate measures including the introduction of new technologies where practicable to conserve, reduce or recycle raw materials, energy, water and other consumptions Confirmation that the organisation is willing to work with Social Enterprises where possible and encourages business within local communities TERMS AND CONDITIONS Please read our terms and conditions Please review and confirm you have accepted the following Terms and Conditions (also available on our website) Please review and confirm you have accepted the following Insert MODERN SLAVERY Policy INSERT LINK INVOICING PROCEDURE May we also take this opportunity to advise you of our strict "No PO - No Pay" policy. Once your Account Set Up form has been approved and processed onto our Accounting system you will need to obtain a Purchase Order for the provision of all goods and/or services. Your invoice must clearly quote our Purchase Order number and sent to the invoice address: purchaseledger@pfms.co.uk, along with any related service/ delivery notes, otherwise your invoice will be rejected. ACCOUNT DETAILS Account Name Mann & Hummel Vokes Air Ltd Account Number 87326013 Internal account number n/a Sort code 406384 Email address for submission of remittance finance.uk-by@mann-hummel.com BANK DETAILS Bank name BNP Paribas Building name/number London Branch Street 10 Harewood Avenue Post town London County/Region Postcode NW1 6AA DECLARATION I hereby declare that the above information is true to the best of my knowledge and belief. I understand that if false information has been given this will be deemed to be grounds for termination of any contracts which may be entered into. Where we have indicated that we will employ sub-contractors in support of any work to which this relates, we undertake to make similar enquiries of the sub-contractor concerned and to satisfy ourselves that they have, the ability to carry out the works safely. QUESTIONNAIRE COMPLETED AND SIGNED BY APPLICANT Name Susan Willis Position Sales Building name/number Street Farrington Road Post town Burnley County/Region Lancashire Postcode BB11 5SY Signed: Monday, May 23rd 2022 IP Address: 193.53.93.14:10500 Location: Germany, 74232, Baden-Württemberg Region Draw Signature PLATINUM’S INTERNAL USE ONLY Signed on Behalf of PFMS Signature Draw Signature Type Signature Signed on Behalf of Finance Department Signature Draw Signature Type Signature Signed on Behalf of SHEQ Department Signature Draw Signature Type Signature Zoom 100% PROPOSAL: Mann + Hummel Vokes-Air Ltd FAO: Darren Bateman OF: Mann + Hummel Vokes-Air Ltd DATE: Wednesday, May 11th 2022 Platinum Prepared By Sharon Craig West Farm House Cams Estate Portchester Fareham PO16 8UT Telephone No. 02037 638668 Company No. 936149 VAT Reg No. 830243270 SUPPLIER ASSESSMENT QUESTIONNAIRE The purpose of this questionnaire is to assist Platinum Facilities & Maintenance Services (PFMS) in vetting applications by Contractors to become an ‘Approved’ supplier of goods and services. The information presented will be vetted by: SHEQ and Finance Department. Please answer every question. Unless you answer yes to membership and accreditation, you will only be required to complete the first 2 parts (Details of company and membership and accreditation) and from the insurance box onwards. Failure to provide a response and supporting information (tick when attached in relevant box) could result in your application being rejected. Please return this form by completing and submitting online: If you have any queries about this questionnaire, please contact: procurement@pfms.co.uk Note: responses to the questions and supporting information are extremely important and relevant. Please complete all required fields to the best of your knowledge. Failure to complete these and and any supporting information will result in failed submission. COMPANY DETAILS Company Name MANN+HUMMEL VOKES AIR Ltd WHO ARE YOU LOOKING TO WORK FOR? Are you applying for PFMS Are you applying for Quantec Are you applying for both DETAILS OF COMPANY COMPANY MAIN TRADING ADDRESS Building name/number Farrington Road Street Brunley Post town BB11 5SY Country/Region United Kingdom Postcode BB11 5SY CONTACT DETAILS Full name Darren Bateman Contact position (job title) Key Account Manager - FM Land line phone number 01282 413 131 Mobile Phone Number 07973 383617 Email darren.bateman@mann-hummel.com Account Payable Contact name Samantha Metcalfe Mobile Phone Number 01282 686 214 Email samantha.metcalfe@mann-hummel.com COMPANY TYPE Public imited company A limited company A partnership A sole trader CONTACT DETAILS CONT'D CIS UTR 9693069476 Registration Number 1374033 Year of Registration 1978 Nature of Work Manufactures of air filtration products and associated products, these include air filter installation, used filter disposal, AHU cleaning, PPM Inspection. IAQ assessment, duct cleaning, kitchen extract cleaning, fire damper testing. VAT Registration Number 823854320 Website Address https://airfiltration.mann-hummel.com GROUP STATUS Is the company part of a group? Yes No If yes, please name Parent company MANN+HUMMEL Name of Managing Director Total Number of directors BUSINESS NATURE AND SCOPE OF ACTIVITIES GEOGRAPHICAL LOCATIONS London South East South West East Midlands West Midlands Scotland SERVICES Please select the services you offer from the list below. Access Equipment Gas Booster Manufacture HVAC | Chillers Grounds Maintenance Barriers|Doors|Gates|Shutters Heating|Plumbing|Combustion Boiler Installation Lighting Manufacturer Building management System Lightning Protection Catering|Ductwork|Cleaning Mechanical Commercial Gas Boilers Mechanical|Pumps Cooling Tower Maintenance Drainage Other|Misc Lighting Controls HVLV Electrical Generator Energy Management Consultancy Recruitment Fabric Facade Access Equipment Ironmongery Fencing Lifts Access control | CCTV | Security Consultancy Services Fire Curtains Smoke Ventilation Systems Fire Detection Systems Solicitors Fire Extinguishers Tech Support Sprinklers Training SERVICES CONT'D Water Treatment Wholesaler STAFF Total Number of Employed Staff 80 Any sub-contractors employed to complete any of your work? (If yes please list the elements of work sub contracted) Yes No Sub-contracted work details MEMBERSHIPS AND ACCREDITATIONS File Upload Expiry Date (where applicable) Do you have any current 3rd party accreditations for your H&S SAFE Contractor, CHAS, etc. (Please enclose certificates of each) Yes No Upload a File SC Certifi...102021.pdf Choose a date Tuesday, October 4, 2022 Is your company a current member of any industry related Trade Association ie? ECA, B&ES, BIFM, FMA, CIBSE, etc. (Please enclose certificates of each) Yes No Upload a File eurovent-c...cation.pdf Please list all industry related skills/ technical accreditations held by your company and that apply to your business ie. NICEIC, Gas Safe Registered, Refcom, etc. CCNSG Passport to Safety (Engineering Construction Industry Training Board) Fire Training Awareness London Heathrow Airport Ladder Safety Awareness V2.0 Please provide details of the named senior manager or director within your organisation whom has overall responsible for safety, occupational health & environmental issues within the business GENERAL Title Health and Safety Executive Name David Shorrock Has your organisation a published H & S policy? Yes No Has it been updated within the last 12 months? Yes No Please provide details as to how you meet the requirements of Regulation 7 of the Management of Health and Safety at Work Regulations 1999 (Please provide copies of all relevant qualifications) Maximum number of files: 5 Upload Can you confirm that the policy statement is supported by a suitable and sufficient management system that controls the risks inherent in the type of work you undertake? Yes No Does your organisation have a Safety Management System that meets the requirements of Health and Safety Executive Guidance Note HSG65 - ‘Successful Health and Safety Management’ Yes No Have there been any fatal, major or significant injuries to your employees in the last five years? (If yes please complete injuries history) Yes No Have there been any enforcement action(s) involving your company or any of its employees over the last five years? (If yes please complete injuries history) Yes No Is there any enforcement action pending? (If yes please complete injuries history) Yes No Do you operate a formal Quality management system? Yes No CERTIFICATES File Uploads Expiry Date Do you hold a current ISO 9001 certificate? (If yes please enclose a copy with your return) Yes No Upload a File FM 0207 2021.pdf Choose a date Monday, September 2, 2024 Do you hold a current ISO 45001 certificate? (If yes please enclose a copy with your return) Yes No Upload a File Choose a date Do you hold a current ISO 45001 certificate? (If yes please enclose a copy with your return) Yes No Upload a File Choose a date Do you hold any other relevant approval certification? (If yes please enclose details with your return) Yes No Upload a File Choose a date Please provide a Copy of the environmental policy or commitment statement declaring organisational commitment to comply with environmental laws and regulations and continuous improvement in environmental performance. Yes No Upload a File BQEN - 001...Policy.pdf POL-032,+C....+0_EN.pdf Choose a date Thursday, April 27, 2023 Please provide a Copy of your organisations energy saving initiatives/ objectives Upload a File MH CR Repo...020 EN.pdf Carbon Zer...rategy.pdf Please complete the following table. For RIDDORs - the AFR / AIR is required H&S Current year 2nd year 3rd year 4th year Accident Frequency Rate (AFR) - (Total no. of reportable injuries x 100,000 / man hours worked) Accident Incident Rate (AIR) - (Total no. of reportable injuries x 100,000 / average no. of employees) Number of prosecutions 0 0 0 Number of prohibition notices 0 0 0 H&S (CONT'D) Current Year Previous Year Previous 2nd Year Previous 3rd Year Total Number of employees 80 93 95 Fatalities 0 0 0 Specified/Major Accidents 0 0 0 Over 3/7 Days incapacitation 1 0 0 Minor Accidents Near-miss Incidents Other Reportable Incidents 0 0 0 Reportable Diseases 0 0 0 Number of Improvement Notices CONTROL OF RISK MANAGEMENT & REGULATIONS COMPLIANCE How does your organisation undertake Risk / Impact Assessments? (please attach a completed sample) Maximum number of files: 5 Upload ELE Advanc....11.21.pdf How does your organisation prepare method statements for your own needs? (Please provide a sample of a completed Method Statement) Maximum number of files: 5 Upload COVID19 Op...1(002).pdf How does your organisation prepare method statements for your sub-contractors? (Please provide a sample of a completed Method Statement) Maximum number of files: 5 Upload Do the services carried out by your organisation require you to comply with the COSHH Regulations? (Please provide and attach details of process) Yes No How does your organisation manage health hazards arising from the potential exposure to Asbestos Containing Materials (Control of Asbestos at Work Regulations)? Included in our risk analysis register Please provide details of how your organisation ensures your staff are made aware of changes within H&S & Environmental legislation and process changes addressed. We have a document Management control procedure, also we have daily production meeting which H&S & environmental items are discussed. Please provide details of how as an organisation ensures your staff manage the GDPR and remain compliant. This is through HR Department Please provide details of how as an organisation you remain compliant with the modern slavery Act 2015 TRAINING Please provide evidence of any SHE training your employees have received in the last 24 months. e.g. Training Matrix or Plan. (comments below) Maximum number of files: 5 Upload Training Doc 4.pdf traing Docs 3.pdf Training Docs 2.pdf Training Docs 1.pdf Does your workforce carry industry appropriate SKILL cards (CSCS) Yes No INSURANCES Certificate File Upload Cover Value Expiry Date Enclosure of Employers Liability Insurance certificate. Upload a File EL+Certificate.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of your Public Liability Insurance certificate Upload a File 2022 AVPL ...021_SD.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of Product Liability Insurance certificate. Upload a File 2022 CIL_P...021_SD.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of Professional Liability Insurance certificate. Upload a File 2021-2022 ...021_SD.pdf £10 Million Choose a date Tuesday, October 18, 2022 Enclosure of Third-party Liability Insurance certificate. Upload a File Third Part...oducts.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of Other Insurance certificate. Upload a File 2022 AVPL ...021_SD.pdf £10 Million Choose a date Saturday, December 31, 2022 FINANCIAL INFORMATION TURNOVER FOR THE LAST 3 YEARS Last year Two years ago Three years ago 7,770 9,180 9,728 AUDITED ACCOUNTS Are the accounts audited? Yes No Please provide audited accounts for the last three accounting periods Maximum number of files: 5 Upload 2018 Statement.pdf 2019 Finan...ement .pdf 2017 Finan...ements.pdf 2020 Finan...ements.pdf NOT AUDITED ACCOUNTS A statement of turnover, profit & loss account and cash flow for the most recent year of trading Maximum number of files: 5 Upload 2019 Finan...ement .pdf A statement of cash flow forecast for the current year and a bank letter outlining the current cash and credit position. Document reference Maximum number of files: 5 Upload Statement ...count..pdf CREDIT REPORT Please provide a copy of your latest Experian (or equivalent) credit report / rating when returning this Supplier Evaluation Maximum number of files: 5 Upload 20210820_G...IMITED.pdf COMPLIANCE Do you have a data protection policy Yes No Please provide a copy of your data protection policy. Maximum number of files: 5 Upload Do you have a privacy policy? Yes No Please provide a copy of your privacy policy. Maximum number of files: 5 Upload As a Platinum Facilities and Maintenance Services Limited (Platinum) supplier, we trust that you are content with your data to be held on our database system. Please confirm your agreement to this by signing below. Accepting our terms. Please note that you have the right for your data to be removed from our system at any time (but this may affect any current agreements in place with Platinum. CONFIRMATION Confirmation that the organisation implements appropriate measures including the introduction of new technologies where practicable to conserve, reduce or recycle raw materials, energy, water and other consumptions Confirmation that the organisation is willing to work with Social Enterprises where possible and encourages business within local communities TERMS AND CONDITIONS Please read our terms and conditions Please review and confirm you have accepted the following Terms and Conditions (also available on our website) Please review and confirm you have accepted the following Insert MODERN SLAVERY Policy INSERT LINK INVOICING PROCEDURE May we also take this opportunity to advise you of our strict "No PO - No Pay" policy. Once your Account Set Up form has been approved and processed onto our Accounting system you will need to obtain a Purchase Order for the provision of all goods and/or services. Your invoice must clearly quote our Purchase Order number and sent to the invoice address: purchaseledger@pfms.co.uk, along with any related service/ delivery notes, otherwise your invoice will be rejected. ACCOUNT DETAILS Account Name Mann & Hummel Vokes Air Ltd Account Number 87326013 Internal account number n/a Sort code 406384 Email address for submission of remittance finance.uk-by@mann-hummel.com BANK DETAILS Bank name BNP Paribas Building name/number London Branch Street 10 Harewood Avenue Post town London County/Region Postcode NW1 6AA DECLARATION I hereby declare that the above information is true to the best of my knowledge and belief. I understand that if false information has been given this will be deemed to be grounds for termination of any contracts which may be entered into. Where we have indicated that we will employ sub-contractors in support of any work to which this relates, we undertake to make similar enquiries of the sub-contractor concerned and to satisfy ourselves that they have, the ability to carry out the works safely. QUESTIONNAIRE COMPLETED AND SIGNED BY APPLICANT Name Susan Willis Position Sales Building name/number Street Farrington Road Post town Burnley County/Region Lancashire Postcode BB11 5SY Signed: Monday, May 23rd 2022 IP Address: 193.53.93.14:10500 Location: Germany, 74232, Baden-Württemberg Region Draw Signature PLATINUM’S INTERNAL USE ONLY Signed on Behalf of PFMS Signature Draw Signature Type Signature Signed on Behalf of Finance Department Signature Draw Signature Type Signature Signed on Behalf of SHEQ Department Signature Draw Signature Type Signature PROPOSAL: Mann + Hummel Vokes-Air Ltd FAO: Darren Bateman OF: Mann + Hummel Vokes-Air Ltd DATE: Wednesday, May 11th 2022 Platinum Prepared By Sharon Craig West Farm House Cams Estate Portchester Fareham PO16 8UT Telephone No. 02037 638668 Company No. 936149 VAT Reg No. 830243270 SUPPLIER ASSESSMENT QUESTIONNAIRE The purpose of this questionnaire is to assist Platinum Facilities & Maintenance Services (PFMS) in vetting applications by Contractors to become an ‘Approved’ supplier of goods and services. The information presented will be vetted by: SHEQ and Finance Department. Please answer every question. Unless you answer yes to membership and accreditation, you will only be required to complete the first 2 parts (Details of company and membership and accreditation) and from the insurance box onwards. Failure to provide a response and supporting information (tick when attached in relevant box) could result in your application being rejected. Please return this form by completing and submitting online: If you have any queries about this questionnaire, please contact: procurement@pfms.co.uk Note: responses to the questions and supporting information are extremely important and relevant. Please complete all required fields to the best of your knowledge. Failure to complete these and and any supporting information will result in failed submission. COMPANY DETAILS Company Name MANN+HUMMEL VOKES AIR Ltd WHO ARE YOU LOOKING TO WORK FOR? Are you applying for PFMS Are you applying for Quantec Are you applying for both DETAILS OF COMPANY COMPANY MAIN TRADING ADDRESS Building name/number Farrington Road Street Brunley Post town BB11 5SY Country/Region United Kingdom Postcode BB11 5SY CONTACT DETAILS Full name Darren Bateman Contact position (job title) Key Account Manager - FM Land line phone number 01282 413 131 Mobile Phone Number 07973 383617 Email darren.bateman@mann-hummel.com Account Payable Contact name Samantha Metcalfe Mobile Phone Number 01282 686 214 Email samantha.metcalfe@mann-hummel.com COMPANY TYPE Public imited company A limited company A partnership A sole trader CONTACT DETAILS CONT'D CIS UTR 9693069476 Registration Number 1374033 Year of Registration 1978 Nature of Work Manufactures of air filtration products and associated products, these include air filter installation, used filter disposal, AHU cleaning, PPM Inspection. IAQ assessment, duct cleaning, kitchen extract cleaning, fire damper testing. VAT Registration Number 823854320 Website Address https://airfiltration.mann-hummel.com GROUP STATUS Is the company part of a group? Yes No If yes, please name Parent company MANN+HUMMEL Name of Managing Director Total Number of directors BUSINESS NATURE AND SCOPE OF ACTIVITIES GEOGRAPHICAL LOCATIONS London South East South West East Midlands West Midlands Scotland SERVICES Please select the services you offer from the list below. Access Equipment Gas Booster Manufacture HVAC | Chillers Grounds Maintenance Barriers|Doors|Gates|Shutters Heating|Plumbing|Combustion Boiler Installation Lighting Manufacturer Building management System Lightning Protection Catering|Ductwork|Cleaning Mechanical Commercial Gas Boilers Mechanical|Pumps Cooling Tower Maintenance Drainage Other|Misc Lighting Controls HVLV Electrical Generator Energy Management Consultancy Recruitment Fabric Facade Access Equipment Ironmongery Fencing Lifts Access control | CCTV | Security Consultancy Services Fire Curtains Smoke Ventilation Systems Fire Detection Systems Solicitors Fire Extinguishers Tech Support Sprinklers Training SERVICES CONT'D Water Treatment Wholesaler STAFF Total Number of Employed Staff 80 Any sub-contractors employed to complete any of your work? (If yes please list the elements of work sub contracted) Yes No Sub-contracted work details MEMBERSHIPS AND ACCREDITATIONS File Upload Expiry Date (where applicable) Do you have any current 3rd party accreditations for your H&S SAFE Contractor, CHAS, etc. (Please enclose certificates of each) Yes No Upload a File SC Certifi...102021.pdf Choose a date Tuesday, October 4, 2022 Is your company a current member of any industry related Trade Association ie? ECA, B&ES, BIFM, FMA, CIBSE, etc. (Please enclose certificates of each) Yes No Upload a File eurovent-c...cation.pdf Please list all industry related skills/ technical accreditations held by your company and that apply to your business ie. NICEIC, Gas Safe Registered, Refcom, etc. CCNSG Passport to Safety (Engineering Construction Industry Training Board) Fire Training Awareness London Heathrow Airport Ladder Safety Awareness V2.0 Please provide details of the named senior manager or director within your organisation whom has overall responsible for safety, occupational health & environmental issues within the business GENERAL Title Health and Safety Executive Name David Shorrock Has your organisation a published H & S policy? Yes No Has it been updated within the last 12 months? Yes No Please provide details as to how you meet the requirements of Regulation 7 of the Management of Health and Safety at Work Regulations 1999 (Please provide copies of all relevant qualifications) Maximum number of files: 5 Upload Can you confirm that the policy statement is supported by a suitable and sufficient management system that controls the risks inherent in the type of work you undertake? Yes No Does your organisation have a Safety Management System that meets the requirements of Health and Safety Executive Guidance Note HSG65 - ‘Successful Health and Safety Management’ Yes No Have there been any fatal, major or significant injuries to your employees in the last five years? (If yes please complete injuries history) Yes No Have there been any enforcement action(s) involving your company or any of its employees over the last five years? (If yes please complete injuries history) Yes No Is there any enforcement action pending? (If yes please complete injuries history) Yes No Do you operate a formal Quality management system? Yes No CERTIFICATES File Uploads Expiry Date Do you hold a current ISO 9001 certificate? (If yes please enclose a copy with your return) Yes No Upload a File FM 0207 2021.pdf Choose a date Monday, September 2, 2024 Do you hold a current ISO 45001 certificate? (If yes please enclose a copy with your return) Yes No Upload a File Choose a date Do you hold a current ISO 45001 certificate? (If yes please enclose a copy with your return) Yes No Upload a File Choose a date Do you hold any other relevant approval certification? (If yes please enclose details with your return) Yes No Upload a File Choose a date Please provide a Copy of the environmental policy or commitment statement declaring organisational commitment to comply with environmental laws and regulations and continuous improvement in environmental performance. Yes No Upload a File BQEN - 001...Policy.pdf POL-032,+C....+0_EN.pdf Choose a date Thursday, April 27, 2023 Please provide a Copy of your organisations energy saving initiatives/ objectives Upload a File MH CR Repo...020 EN.pdf Carbon Zer...rategy.pdf Please complete the following table. For RIDDORs - the AFR / AIR is required H&S Current year 2nd year 3rd year 4th year Accident Frequency Rate (AFR) - (Total no. of reportable injuries x 100,000 / man hours worked) Accident Incident Rate (AIR) - (Total no. of reportable injuries x 100,000 / average no. of employees) Number of prosecutions 0 0 0 Number of prohibition notices 0 0 0 H&S (CONT'D) Current Year Previous Year Previous 2nd Year Previous 3rd Year Total Number of employees 80 93 95 Fatalities 0 0 0 Specified/Major Accidents 0 0 0 Over 3/7 Days incapacitation 1 0 0 Minor Accidents Near-miss Incidents Other Reportable Incidents 0 0 0 Reportable Diseases 0 0 0 Number of Improvement Notices CONTROL OF RISK MANAGEMENT & REGULATIONS COMPLIANCE How does your organisation undertake Risk / Impact Assessments? (please attach a completed sample) Maximum number of files: 5 Upload ELE Advanc....11.21.pdf How does your organisation prepare method statements for your own needs? (Please provide a sample of a completed Method Statement) Maximum number of files: 5 Upload COVID19 Op...1(002).pdf How does your organisation prepare method statements for your sub-contractors? (Please provide a sample of a completed Method Statement) Maximum number of files: 5 Upload Do the services carried out by your organisation require you to comply with the COSHH Regulations? (Please provide and attach details of process) Yes No How does your organisation manage health hazards arising from the potential exposure to Asbestos Containing Materials (Control of Asbestos at Work Regulations)? Included in our risk analysis register Please provide details of how your organisation ensures your staff are made aware of changes within H&S & Environmental legislation and process changes addressed. We have a document Management control procedure, also we have daily production meeting which H&S & environmental items are discussed. Please provide details of how as an organisation ensures your staff manage the GDPR and remain compliant. This is through HR Department Please provide details of how as an organisation you remain compliant with the modern slavery Act 2015 TRAINING Please provide evidence of any SHE training your employees have received in the last 24 months. e.g. Training Matrix or Plan. (comments below) Maximum number of files: 5 Upload Training Doc 4.pdf traing Docs 3.pdf Training Docs 2.pdf Training Docs 1.pdf Does your workforce carry industry appropriate SKILL cards (CSCS) Yes No INSURANCES Certificate File Upload Cover Value Expiry Date Enclosure of Employers Liability Insurance certificate. Upload a File EL+Certificate.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of your Public Liability Insurance certificate Upload a File 2022 AVPL ...021_SD.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of Product Liability Insurance certificate. Upload a File 2022 CIL_P...021_SD.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of Professional Liability Insurance certificate. Upload a File 2021-2022 ...021_SD.pdf £10 Million Choose a date Tuesday, October 18, 2022 Enclosure of Third-party Liability Insurance certificate. Upload a File Third Part...oducts.pdf £10 Million Choose a date Saturday, December 31, 2022 Enclosure of Other Insurance certificate. Upload a File 2022 AVPL ...021_SD.pdf £10 Million Choose a date Saturday, December 31, 2022 FINANCIAL INFORMATION TURNOVER FOR THE LAST 3 YEARS Last year Two years ago Three years ago 7,770 9,180 9,728 AUDITED ACCOUNTS Are the accounts audited? Yes No Please provide audited accounts for the last three accounting periods Maximum number of files: 5 Upload 2018 Statement.pdf 2019 Finan...ement .pdf 2017 Finan...ements.pdf 2020 Finan...ements.pdf NOT AUDITED ACCOUNTS A statement of turnover, profit & loss account and cash flow for the most recent year of trading Maximum number of files: 5 Upload 2019 Finan...ement .pdf A statement of cash flow forecast for the current year and a bank letter outlining the current cash and credit position. Document reference Maximum number of files: 5 Upload Statement ...count..pdf CREDIT REPORT Please provide a copy of your latest Experian (or equivalent) credit report / rating when returning this Supplier Evaluation Maximum number of files: 5 Upload 20210820_G...IMITED.pdf COMPLIANCE Do you have a data protection policy Yes No Please provide a copy of your data protection policy. Maximum number of files: 5 Upload Do you have a privacy policy? Yes No Please provide a copy of your privacy policy. Maximum number of files: 5 Upload As a Platinum Facilities and Maintenance Services Limited (Platinum) supplier, we trust that you are content with your data to be held on our database system. Please confirm your agreement to this by signing below. Accepting our terms. Please note that you have the right for your data to be removed from our system at any time (but this may affect any current agreements in place with Platinum. CONFIRMATION Confirmation that the organisation implements appropriate measures including the introduction of new technologies where practicable to conserve, reduce or recycle raw materials, energy, water and other consumptions Confirmation that the organisation is willing to work with Social Enterprises where possible and encourages business within local communities TERMS AND CONDITIONS Please read our terms and conditions Please review and confirm you have accepted the following Terms and Conditions (also available on our website) Please review and confirm you have accepted the following Insert MODERN SLAVERY Policy INSERT LINK INVOICING PROCEDURE May we also take this opportunity to advise you of our strict "No PO - No Pay" policy. Once your Account Set Up form has been approved and processed onto our Accounting system you will need to obtain a Purchase Order for the provision of all goods and/or services. Your invoice must clearly quote our Purchase Order number and sent to the invoice address: purchaseledger@pfms.co.uk, along with any related service/ delivery notes, otherwise your invoice will be rejected. ACCOUNT DETAILS Account Name Mann & Hummel Vokes Air Ltd Account Number 87326013 Internal account number n/a Sort code 406384 Email address for submission of remittance finance.uk-by@mann-hummel.com BANK DETAILS Bank name BNP Paribas Building name/number London Branch Street 10 Harewood Avenue Post town London County/Region Postcode NW1 6AA DECLARATION I hereby declare that the above information is true to the best of my knowledge and belief. I understand that if false information has been given this will be deemed to be grounds for termination of any contracts which may be entered into. Where we have indicated that we will employ sub-contractors in support of any work to which this relates, we undertake to make similar enquiries of the sub-contractor concerned and to satisfy ourselves that they have, the ability to carry out the works safely. QUESTIONNAIRE COMPLETED AND SIGNED BY APPLICANT Name Susan Willis Position Sales Building name/number Street Farrington Road Post town Burnley County/Region Lancashire Postcode BB11 5SY Signed: Monday, May 23rd 2022 IP Address: 193.53.93.14:10500 Location: Germany, 74232, Baden-Württemberg Region Draw Signature PLATINUM’S INTERNAL USE ONLY Signed on Behalf of PFMS Signature Draw Signature Type Signature Signed on Behalf of Finance Department Signature Draw Signature Type Signature Signed on Behalf of SHEQ Department Signature Draw Signature Type Signature SHOW YOUR CONVERSATION TRAIL Platinum 15 days ago Sharon Craig - 60 days ago Dear Supplier, Platinum now have new systems in place. Completion of the new online Onboarding Form ensures that you are added to our new system. Therefore can you please complete ASAP. Any questions please don’t hesitate to contact us. Kind Regards, Sharon Craig Procurement and Supply Chain Coordinator Sharon Craig - 34 days ago Good afternoon, unfortunately our Finance Director has rejected your form due to: 1) No financial information being set out in turnover fields 2) Accounts provided are 2019 and prior Please provide up to date information and resubmit. Kind regards, Sharon Craig Platinum 49 days ago Good afternoon, unfortunately our Finance Director has rejected your form due to: 1) No financial information being set out in turnover fields 2) Accounts provided are 2019 and prior Please provide up to date information and resubmit. Kind regards, Sharon Craig Platinum 75 days ago Dear Supplier, Platinum now have new systems in place. Completion of the new online Onboarding Form ensures that you are added to our new system. Therefore can you please complete ASAP. Any questions please don’t hesitate to contact us. Kind Regards, Sharon Craig Procurement and Supply Chain Coordinator Actions Send Message More KEYBOARD SHORTCUTS: ?Show / hide this help menu × uploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploaduploadupload