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SOFTWARE
20 BEST TASK MANAGEMENT SOFTWARE TOOLS TO ELEVATE YOUR WORKFLOWS [2024 EDITION]
Sudarshan Somanathan
Head of Content
October 31, 2024
36min read
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TABLE OF CONTENTS
What Should You Look for in a Task Management Tool? 20 Best Task Management
Software in 2024 1. ClickUp—best task management software 2. Asana—best for
remote teams 3. Jira—best for experienced IT professionals 4. Monday.com—best
for marketing and PMO teams 5. Trello—best for small teams 6. Hive—best task
management software for multi-layered team collaboration 7. MeisterTask—best for
Kanban task management 8. nTask—best task management software for scheduling 9.
ZenHub—best for software teams 10. Zoho Projects—best for complex project
management 11. ActiveCollab—best for personalized task management experience for
client-based workflows 12. Wrike—best for scalable workflow management 13.
Todoist—best for teams on a budget 14. ProofHub—best for granular task tracking
15. SmartTask—best for managing multiple projects 16. HubSpot (HubSpot Task
Management)—best for CRM tasks 17. Paymo—best for client tasks and bookings 18.
TimeCamp—best for time tracking and billing tasks 19. Any.do—best for creating
to-do lists 20. Smartsheet—best for spreadsheet-style task management Leveraging
the Best Task Management Apps in 2024
START USING CLICKUP TODAY
* Manage all your work in one place
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* Use ClickUp for FREE—forever
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Just a few years back, I was always stuck in a cycle of frustration and
self-blame—all because my professional workload was spiraling out of control.
I’d make ambitious plans for me and my team and watch in agony as they fell
flat. Things became so bad that I got used to the anxiety that accompanied my
zillion unattended tasks. What followed was constant overwhelm, a clear lack of
motivation, and even sneaky health repercussions. 😔
Eventually, I confided in some peers and realized that I was definitely not
alone. In fact, there’s research revealing that as many as 41% of workers
experience stress due to their heavy workloads.
I was able to get out of this rough patch over time, and I cannot emphasize
enough how life-changing it was for me to find the right task management
software. You see, it’s never the amount of work that creates chaos—but poor
task management.
In my case, for instance, I once unknowingly orchestrated a team burnout as I
had the habit of setting over-enthusiastic (read: unreasonable) deadlines and
delegating tasks without realistic workload considerations. It was only after I
found my perfect task management tool that I had the knowledge and visibility
needed to make more practical choices.
I’d call myself a much saner task manager now, and I hope my team here at
ClickUp agrees. We have worked together to bring you this article exploring the
20 best task management software, with a special focus on tools that can assist
you in assigning tasks and optimizing priorities effectively in 2024. You can
learn about their key features, limitations, and pricing before locking your
ideal task manager tool. 🌻
20 Best Task Management Software Tools [2024 Edition]
* What Should You Look for in a Task Management Tool?
* 20 Best Task Management Software in 2024
* 1. ClickUp—best task management software
* 2. Asana—best for remote teams
* 3. Jira—best for experienced IT professionals
* 4. Monday.com—best for marketing and PMO teams
* 5. Trello—best for small teams
* 6. Hive—best task management software for multi-layered team collaboration
* 7. MeisterTask—best for Kanban task management
* 8. nTask—best task management software for scheduling
* 9. ZenHub—best for software teams
* 10. Zoho Projects—best for complex project management
* 11. ActiveCollab—best for personalized task management experience for
client-based workflows
* 12. Wrike—best for scalable workflow management
* 13. Todoist—best for teams on a budget
* 14. ProofHub—best for granular task tracking
* 15. SmartTask—best for managing multiple projects
* 16. HubSpot (HubSpot Task Management)—best for CRM tasks
* 17. Paymo—best for client tasks and bookings
* 18. TimeCamp—best for time tracking and billing tasks
* 19. Any.do—best for creating to-do lists
* 20. Smartsheet—best for spreadsheet-style task management
* Leveraging the Best Task Management Apps in 2024
WHAT SHOULD YOU LOOK FOR IN A TASK MANAGEMENT TOOL?
For cross-collaborative teams like mine, task management software doesn’t just
help identify, monitor, and manage tasks. It goes beyond supporting a simple
to-do list and offers features to efficiently collaborate on elaborate workflows
for effective goal completion.
The best task management software allows my team to set deadlines, prioritize
tasks, track progress, and adjust schedules with ease, which results in smoother
decision-making. Other useful functionalities that we prioritize include:
1. Flexibility: In my experience, good task management software is always the
one that has a user-friendly interface. Bonus points if it runs smoothly on
all major operating systems across devices, giving my team more control over
everyday work
2. Time tracking: We find it’s best to go for a task management solution that
lets us improve our time management through seamless time tracking
3. Task automation: As your business grows, automation plays a key role in
expanding your task base sustainably. The best task management software lets
us automate recurring admin tasks, leaving everyone more time to focus on
cognitively demanding, high-level assignments
4. Communication support: Because I’m running a busy, distributed team, I value
tools that support productive task-related discussions, file sharing, and
instant announcements
5. Reporting and analytics: We’ve noticed that quality task management software
provides reporting features to record and analyze information (like
clock-in/clock-out data, absence, and overtime hours) for productivity
analysis, invoicing, and payroll management
6. Integration with other tools: Now this may be a personal preference, but I
like it when my task management system integrates with other software we
use, like messaging apps, project management tools, and writing assistants,
simply because this eliminates context switching and makes team
collaboration and task monitoring way easier 😇
Summarize this article with AI ClickUp Brain not only saves you precious time by
instantly summarizing articles, it also leverages AI to connect your tasks,
docs, people, and more, streamlining your workflow like never before. Summarize
article
Summarize this article for me please
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20 BEST TASK MANAGEMENT SOFTWARE IN 2024
When we started testing out the tons of task management apps available on the
market, one aspect was clear—they’re not all cut from the same cloth. For
instance, some are versatile tools, while others focus on nailing specific
functions like task dependencies.
We eventually narrowed down to 20 best task management software that just had to
be on our list. We cherry-picked them after considering diverse criteria like
feature set and affordability, so you’re sure to find something that addresses
your immediate needs. 🧐
Here’s a snapshot of our list, which will be followed by detailed and honest
reviews of each software:
SoftwareBest forStandout featuresFree tierClickUpOverall project and task
managementVersatile, AI-enabled task management with an excellent
price-to-features ratioAvailableAsanaRemote teamsCode-free workflow builder and
cross-team task trackingAvailableJiraExperienced IT professionalsAgile task
tracking and multiple customizationsAvailableMonday.comMarketing and PMO
teamsMarketing task management with defined OKR monitoringAvailable (after a
free trial)TrelloSmall teamsSimple interface and task automation
functionalitiesAvailableHiveMulti-layered team collaborationCustom task
dashboards and multiple real-time communication toolsAvailableMeisterTaskKanban
task managementClean, logically structured Kanban boards and
timelinesAvailablenTaskVisual schedulingUnified task builder and scheduling
sheetsNoZenHubSoftware teamsConnect project tasks with GitHubNoZoho
ProjectsComplex project managementAccess tasks from different Zoho
applicationsAvailableActiveCollabPersonalized task management for client-based
workflowsProject-level task and time tracking and a personal task
managerNoWrikeScalable workflow managementTask hierarchy planning and advanced
reportingAvailableTodoistTeams on a budgetSupports natural language for task
capturingAvailableProofHubGranular task trackingOffers data-rich task completion
reportsNoSmartTaskManaging multiple projectsDedicated Project Portfolios feature
with intuitive dashboardsAvailableHubSpotCRM tasksGenerate tasks from your email
inboxAvailablePaymoClient tasks and bookingsWell-structured schedule booking and
related task flowsAvailableTimeCampTime tracking and billing tasksOne-click time
entries and task-time budgetingNoAny.doCreating simple to-do lists and daily
plannersShared lists for clear accountability
trackingAvailableSmartsheetSpreadsheet-style task managementAllows merging
several sheets for a consolidated overview of tasksAvailable
1. CLICKUP—BEST TASK MANAGEMENT SOFTWARE
Manage Tasks in ClickUp
Filter your List view by status, priority, assignee, or any custom field to
better tailor task lists to your needs
Why end with a bang when we can start with one? 💥
We might be a bit biased here, but ClickUp has repeatedly proved itself to be
the best task management solution for individuals, professionals, and teams
alike. It’s not just us; even G2 considers it to be the best-rated task
management and team task management software, ranking it #1 in 15+ competitive
categories in 2024!
What makes ClickUp click is its AI-enabled, end-to-end support for managing
tasks and priorities, monitoring progress, and staying productive.
HOW WE USE CLICKUP FOR HANDS-ON TASK MANAGEMENT
The way we leverage ClickUp for my team is pretty straightforward—for starters,
we go to ClickUp Tasks for everything, from centralized task planning and
scheduling to tracking individual assignments.
I love how the platform makes our task management process super intuitive and
data-rich. We get to categorize team tasks by type and set Custom Task Status
from To Do to Done to make tracking effortless. We can use as many Custom Fields
as we want to set deadlines, add assignees, and define further details we want
to track or filter through. For each task assignment, our team can also:
* Add links and comments to centralize contextual knowledge and discussions
* Specify task dependencies to offer visibility for schedule management
* Define subtasks and checklists to support extensive deliverables
* Use @mentions and action items to delegate tasks and share updates
Our Task View is by default a pop-up window, but we can also minimize it to a
sidebar or Task Tray if we want to keep our individual to-do lists accessible or
track time as we go.
Within a ClickUp task, easily create and organize detailed Checklists with
groups of to-do items that can even be assigned to other users
If you are a visual task manager like me, there’s good news! I frequently use
the 15+ project views of this task management software for comprehensive
visibility over our entire workflow—I manage tasks on Kanban boards, sort
through them in the List view, and visualize timelines with colorful Gantt
charts. 🌈
ClickUp comes with a drag-and-drop Calendar view that aids our granular task
planning. We also make use of the Recurring Tasks feature to schedule routine
stuff, like meetings and sprint retrospectives, and visualize or adjust our
day-to-day directly on the Calendar.
At any given day, we have 100+ active tasks across departments, and it’s near
impossible to follow up on each one of them. Thankfully, we can stay on top of
our task lists with ClickUp Reminders. We create them from any task comment or
notification, which gives us more flexibility to manage team tasks seamlessly
from any device we’re on without losing sight of inter-departmental
dependencies.
And, if we’re dealing with an overwhelming workload, we identify what to
prioritize and deprioritize using ClickUp Task Priorities and its color-coded
tags. We also lighten team workloads with ClickUp Automatons, which lets us
automate time-consuming tasks like checking emails or organizing documents.
BONUS! OUR SECRET TO STRESS-FREE PRODUCTIVITY? CLICKUP BRAIN AND PRE-MADE
TEMPLATES
Beyond tracking and prioritizing tasks, ClickUp also lends us a hand with
Project Management. For instance, we employ ClickUp Brain, the platform’s AI
assistant, to automate project summaries, task planning, and task standups and
updates.
Automate INTJ-ISTP collaboration with ClickUp Brain
ClickUp Brain is a neural network connecting the team’s tasks, documents, and
discussions living on the platform—it helps us extract and summarize information
and action items through simple prompts and questions.
We also take our productivity to new heights with numerous customizable ClickUp
templates that help us standardize task assignments immediately! If you’re new
to the platform, the ClickUp Task Management Template can be a great starting
point. By downloading this free template, you can organize your tasks into Lists
like Action Items, Ideas, and Backlog for easier navigation. Open separate views
to track assignments by department or priority label. 🚩
Download This Template
Achieve project visibility and see who’s assigned to a particular task with
ClickUp’s Task Management Template
CLICKUP BEST FEATURES
* 1,000+ templates to kickstart skillful task management
* Intuitive task scheduling platform with time tracking
* ClickUp Dashboards for real-time task tracking and productivity metrics
* ClickUp Goals to set measurable task KPIs
* Task Checklist feature for easy to-do list creation
* Multiple project views like List, Table, and Timeline
* Custom task statuses to complement your workflow
* A Bulk Action Toolbar to edit multiple tasks at once
* Automates recurring, error-prone tasks
* Built-in task prioritization levels
* Universal Search and Tags to access tasks quickly
* Supports task generation directly from ClickUp Docs and Whiteboards
* Integrates with 1,000+ apps like Slack, Gmail, Zoom, Outlook, and HubSpot
* Dedicated mobile app for iOS and Android
* Compatible with Mac, Windows, and Linux
* Built-in chat and file-sharing options for task collaboration
* Easy-to-use, no-code interface
CLICKUP LIMITATIONS
* It takes time to explore all its task management features (you can leverage
the ClickUp Help Center to ease the learning curve)
* A dedicated subtask reporting feature would be a great add-on
CLICKUP PRICING
Most of ClickUp’s task management features are accessible on the free plan. The
price-to-features ratio on the paid options is one of the best in this space.
Free foreverGet startedGet startedContact salesSee more features
*All listed prices refer to the yearly billing model
CLICKUP RATINGS AND REVIEWS
* G2: 4.7/5 (9,000+ reviews)
* Capterra: 4.7/5 (4,000+ reviews)
The platform has garnered largely positive reviews as a task management
solution. Here’s how one user describes their experience:
My favorite feature is the ‘add to’ function for tasks, which enables me to have
a central location for all major projects. Within the project/Epic, subtasks can
be assigned to the correct space/list to be worked on by whoever needs it.
Having a top-down view of the location and status of each subtask is invaluable
to keeping track of what is completed and incomplete. Adding custom fields
wherever I need them is also fantastic.
2. ASANA—BEST FOR REMOTE TEAMS
Via: Asana
There’s no milder way to put it—we just love Asana as an online task management
software for remote teams! For starters, we can use pre-built templates to
organize our remote projects and coordinate on tasks and updates using the
centralized Inbox feature.
As we tested the tool further, we noticed that it was incredibly easy to add and
track cross-team tasks across multiple projects. Essentially, I can ensure the
same task is never duplicated in another department, which is a common pain
point for remote teams!
Its breadth of features is quite similar to ClickUp (you can check out a
detailed ClickUp vs. Asana comparison here). For instance, I can add task
descriptions in the form of bulleted lists, embed files to add context, set due
dates, and add assignees in a few clicks. It’s also effortless to create
subtasks, identify blockers, and streamline approvals on task changes.
What makes Asana stand out among its alternatives for me is the Workflow Builder
feature—it gives us a smooth interface to create workflows without coding,
helping us automate routine tasks and expedite projects. This quality task
management software also features a My Tasks list, which helps prioritize work
by auto-promoting tasks based on due dates.
Overall, Asana is a collaborative task management tool for anyone working
remotely—my distributed team was able to communicate directly within the app,
encouraging cross-functional collaboration with minimal friction. For added
transparency, we recommend adding relevant collaborators to your team’s tasks to
keep them updated on progress async.
ASANA BEST FEATURES
* Templates for task management
* Remote-friendly collaboration tools
* Zero-code workflow builder
* Search and filtering options for simpler navigation
* Integrates with apps like Slack and Dropbox, as well as ClickUp
* Mobile app for Android and iOS
ASANA LIMITATIONS
* May be challenging to implement for larger teams
* Storage and collaboration features could use improvement
ASANA PRICING
* Personal: Free forever (for up to 10 users)
* Starter: $10.99/month per user
* Advanced: $24.99/month per user
*All listed prices refer to the yearly billing model
ASANA RATINGS AND REVIEWS
* G2: 4.3/5 (9,000+ reviews)
* Capterra: 4.5/5 (12,000+ reviews)
Many users have favorably reviewed Asana’s auto-reminders feature, like this
one:
I like how Asana helps us to make and assign tasks to employees in our team, and
also it auto gives them reminders to complete the tasks on time. Their reminder
emails are very much helpful, this way our co-workers have the list of To-Do’s
ready without checking multiple messaging platforms and emails.
3. JIRA—BEST FOR EXPERIENCED IT PROFESSIONALS
Via: Jira
When I first started exploring Jira, it was evident to me that this was not as
beginner-friendly as other alternatives due to a somewhat complex feature set.
But then, Jira is a popular task management software option among seasoned
professionals in industries like IT, finance, marketing, and HR, so it was worth
a try.
To give you some context, Jira was first launched by Atlassian as an
issue-tracking tool for software developers—but has now branched out to become a
useful tool for project managers and task managers alike. In my experience, I
found it to be an incredibly handy tool for Agile project management.
My team tried to set up a sample workflow for a complex Agile project, and we
were able to break everything into manageable sprints. We got the option to set
up tasks under:
* Company-managed projects: A standard admin-controlled workflow
* Team-managed projects: A more self-contained workspace for independent teams
Jira’s multiple views, like boards and timelines, makes it easy to track sprint
tasks and identify roadblocks to ensure continuous improvement. The tool also
supports team collaboration by allowing members to brainstorm and exchange task
information across departments through shared workflows.
Moving to productivity, it’s worth noting that Jira, like ClickUp, lets us
update custom task statuses in real time, while its automaton feature allows for
running manual actions in the background. Plus, project managers can automate
work using its numerous task management templates. 😀
Tip: Explore the Jira-ClickUp integration to manage your Agile workflow better!
JIRA BEST FEATURES
* Workflow automation support
* Multiple task views for agile teams
* Templates for niches like human resources, marketing, and IT
* Integrates with Atlassian Work Management and other popular apps
* Effective task management apps for Android and iOS
JIRA LIMITATIONS
* The system can be slow at times
* The user interface and dashboard design could be improved
JIRA PRICING
* Free: Up to 10 users
* Standard: $8.15/month per user
* Premium: $16/month per user
* Enterprise: Contact sales for pricing
Jira’s business support is only available on paid tiers. However, free plan
users can seek out community support.
JIRA RATINGS AND REVIEWS
* G2: 4.3/5 (5,000+ reviews)
* Capterra: 4.5/5 (13,000+ reviews)
Bonus read: Check out these Jira alternatives!
4. MONDAY.COM—BEST FOR MARKETING AND PMO TEAMS
Via: Monday.com
Can using Monday.com for managing tasks can make Mondays less dreadful? We think
yes! This simple task management software provides all key features, from
multiple task views to task templates, that you’d find in most Monday
alternatives.
However, what our research team loves the most is the software’s specific task
management features for marketing and PMO teams. For example, marketing teams
can benefit from key features like brand asset management, robust Gantt charts
(to build task timelines), and campaign tracking. Meanwhile, PMO teams rely on
features for monitoring OKRs, identifying dependencies, and tracking time for
future task planning.
I think Monday.com also stands out with its smooth interface. Its Work
Management feature lets you create no-code marketing workflows for specific
functions like content creation, social media, and event planning.
I consulted a few project managers who use the tool, and they even appreciated
its intuitive layout. For example, the platform allows them to make informed
decisions by accessing quick overviews of task progress on a dashboard. 📈
Plus, Monday.com allows you to organize workspaces into projects with individual
tasks and subtasks, complete with color-coding options to help you track task
priorities and statuses easily.
Overall, it’s a powerful task management tool—quite similar to ClickUp and Asana
in terms of design and feature set. Plus, the platform integrates with top
marketing tools as well as other collaborative platforms (including ClickUp).
MONDAY.COM BEST FEATURES
* Includes 200+ automation options
* Color-coded custom task statuses and priority levels
* User-friendly project templates
* No-code workflows setup
* Offers a mobile app for iOS and Android
* Integrates with over 200 apps
MONDAY.COM LIMITATIONS
* The initial setup tends to be overwhelming
* Some users struggle with custom reminders and experience delays in
notifications
MONDAY.COM PRICING
You can access the following plans by first signing up for a 14-day free trial:
* Free: Up to two users
* Basic: $9/month per user
* Standard: $12/month per user
* Pro: $19/month per user
* Enterprise: Contact sales for pricing
*All listed prices refer to the yearly billing model
MONDAY.COM RATINGS AND REVIEWS
* G2: 4.7/5 (10,000+ reviews)
* Capterra: 4.6/5 (4,000+ reviews)
5. TRELLO—BEST FOR SMALL TEAMS
Via: Trello
I’m a religious fan of Kanban boards, which is partly why I always have a blast
using Trello. One of the main reasons why I put it high up on our list is
simplicity—most project management software are not as easy to learn as Trello,
which makes it perfect for managing linear tasks on a smaller scale.
This good task management software is all about moving tasks like sticky notes
on a drag-and-drop Kanban board for easier status tracking. Individuals can use
it to create personalized task lists, while team members can rely on advanced
checklists to add context to tasks by adding due dates and assignees.
As far as basic task management is concerned, this software supports task
prioritization through labels like high, medium, or low priority. Say I want to
access a specific batch of tasks and prepare a quick status report—all I have to
do is filter through these labels.
Trello’s no-code (and cute!) automation tool called Butler is also incredibly
comfortable to use. Even the less tech-savvy members of my team can automate
recurring tasks by creating simple rules, buttons, and commands.
Trello lets us view tasks on calendars, timelines, and neatly organized tables,
which is often more than enough to manage workloads in smaller teams. However,
if you’re running a larger team or a more complex project that requires agility
and a wider variety of project views, Trello alternatives with enterprise
features may be a better option.
TRELLO BEST FEATURES
* Butler—a no-code automation tool
* Kanban-based task tracking software
* Includes checklists, calendars, and timelines
* Color-coding helps prioritize tasks
* Android and iOS mobile apps
* Integrates with other task management systems like ClickUp and Jira
TRELLO LIMITATIONS
* Gets costly as users increase in number
* May not support complex project management
TRELLO PRICING
Trello’s free plan is pretty generous and supports up to 10 boards. You need to
get a Premium tier to access more views and AI-driven features, which are
necessary for effective task management in modern workspaces.
* Free
* Standard: $5/month per user
* Premium: $10/month per user
* Enterprise: $17.5/month per user
*All listed prices refer to the yearly billing model
TRELLO RATINGS AND REVIEWS
* G2: 4.4/5 (13,000+ reviews)
* Capterra: 4.6/5 (23,000+ reviews)
Here’s what one user had to say about completing tasks and projects with Trello:
Trello provides software development projects with a smooth platform for
managing Agile and Kanban workflows. Tasks can be easily created and organized
because of its user-friendly interface and customisable boards, lists, and
cards. While Trello’s ease of use is one of its main advantages, it might not
have all the complex project management capabilities of more all-inclusive
applications.
6. HIVE—BEST TASK MANAGEMENT SOFTWARE FOR MULTI-LAYERED TEAM COLLABORATION
Via: Hive
I had little idea of what Hive is like when I first started testing it. The
platform advertises itself as an all-encompassing project management software
with use cases ranging from project and resource management to client
engagement. While I mostly explored features for task management, I can
confidently say that this tool wins when it comes to facilitating team
collaboration.
Hive provides any hybrid team with a task management platform to:
* Assign, track, and execute tasks together, regardless of location
* Monitor upcoming tasks across departments
* Streamline task intake data with forms
* Collaborate async or live with Hive Notes and Text and Voice Chat
Like ClickUp, Hive supports project collaboration by letting teammates
communicate across projects by leaving comments on action cards or tagging team
members.
Collaboration here is smoother because you get to observe your tasks from unique
angles. For example, we can use the Portfolio view to get a detailed overview of
tasks across projects or the Label view to categorize subtasks. I thought I
could focus better by activating the My Actions view to display my task
assignments in a concentrated way.
We can also rely on key features like task status to easily track progress,
templates to customize project layouts and business processes, and notifications
to never miss a beat. Plus, Hive offers Workflows App—a no-code task automation
tool to help you cut down on manual labor and design personalized automated
workflows.
HIVE BEST FEATURES
* Collaborative task management tool
* Supports individual, group, or project discussions
* AI assistant (HiveMind) and templates to support standard tasks
* My Actions view tracks all the tasks assigned to you
* Includes a no-code task automation tool
* Integrates with Dropbox and Google Drive
HIVE LIMITATIONS
* The mobile app has limited functionality
* UX may get compromised with many collaborators
HIVE PRICING
Hive’s free plan neatly supports basic task management for all your projects,
but you’ll have to upgrade to paid plans for features like custom fields, task
labels, and an in-app calendar.
* Free
* Starter: $5/month per user
* Teams: $12/month per user
* Enterprise: Contact sales for pricing
*All listed prices refer to the yearly billing model
HIVE RATINGS AND REVIEWS
* G2: 4.6/5 (500+ reviews)
* Capterra: 4.5/5 (100+ reviews)
Bonus: Check out these Hive alternatives!
7. MEISTERTASK—BEST FOR KANBAN TASK MANAGEMENT
Via: MeisterTask
Most alternatives to MeisterTask include Kanban boards as one of their key
features. However, I’d emphasize that MeisterTask excels as Kanban-based task
management software because of how user-friendly and intuitive it is. 😻
The tool is beautifully crafted and provides customizable Kanban-style boards
that let us organize and monitor task cards. We can mark if tasks are In
Progress, Done, or on the To Do list (or create custom sections). What’s cool is
that we can also switch to a Gantt-like timeline view to access more linear
scheduling.
These boards keep all work centralized and let us communicate effectively
through task comments. We can mention teammates in the comments, add them as
project watchers, and assign them tasks directly from the board. Whenever you
manage projects prone to changes, just activate real-time notifications to keep
everyone in the loop about the latest updates.
Besides collaborative boards, the software offers personal Kanban pinboards
called Agendas, where we can organize all the tasks assigned to us, as well as
access due dates and important files faster.
Many user reviews for MeisterTask compliment the tool’s pretty interface—here’s
what a verified user shared:
The colorful Kanban-type interface, the multiple project lists you can have,
tags, integration from MindMeister, easy integration from other websites to
spawn tasks. I use it on my phone, tablet, and iPad.
MEISTERTASK BEST FEATURES
* Easy-to-use Kanban boards to track project progress
* Can serve as a personal task management software
* Task-related collaboration through comments
* Dashboards to track tasks, time-tracking data, and notifications
* Lets you automate recurring tasks
* iOS and Android mobile apps
MEISTERTASK LIMITATIONS
* The software could benefit from adding a workflow calendar to its features
* Notifications may be delayed on mobile devices
MEISTERTASK PRICING
* Basic: Free (doesn’t allow integration with other apps)
* Pro: $6.50/month per user
* Business: $12/month per user
* Enterprise: Contact sales for pricing
*All listed prices refer to the yearly billing model
MEISTERTASK RATINGS AND REVIEWS
* G2: 4.6/5 (100+ reviews)
* Capterra: 4.7/5 (1,000+ reviews)
Bonus: AI To-Do List Apps!
8. NTASK—BEST TASK MANAGEMENT SOFTWARE FOR SCHEDULING
Via: nTask
nTask serves as an SMB-focused hub for tracking and scheduling tasks under three
sections: To-Do, Workflow, and Projects. The idea is to create both personal and
professional task lists, as well as define workflows for specific functions like
designing, fund management, and freelancing.
In my opinion, the Projects tab has quite a clutter-free interface to design
granular schedules and assign tasks or entire task lists to your teammates. If
you’re new to the platform, you can start with a weekly scheduling sheet to
create a baseline of tasks, along with descriptions and assignees. Then, you can
use the Task Builder to add tasks as needed.
As a visual task management tool, my team was able to use nTask to plan and
prioritize tasks on a Kanban layout, manage interconnected delivery timelines,
and visualize projects with color-coded Gantt charts.
For example, we scheduled tasks by setting planned and actual due dates and
creating task dependencies and milestones to ensure timely completion. Then, we
set priorities, custom statuses, and real-time notifications to ensure no action
remains overlooked.
nTask’s robust time-tracking capabilities help us stay within realistic
timeframes. I can monitor time spent on tasks and estimate the time my team will
need for future tasks, which makes scheduling (and invoicing) easier over time.
NTASK BEST FEATURES
* Offers multiple project views (board, grid, list, and calendar)
* Comprehensive task tracking
* Visual task management and task scheduling through Gantt charts
* Recurring tasks feature with daily, weekly, or monthly repeats
* Integrates with 1,000+ tools like Apple Calendar, Zoom, and Microsoft Teams
* Android and iOS support
NTASK LIMITATIONS
* Attaching documents and images to tasks may be challenging
* User interface could be more intuitive
NTASK PRICING
You can access a 7-day trial period for all plans. NGOs may be able to get up to
50% off upon contacting sales.
* Premium: $3/month per user
* Business: $8/month per user
* Enterprise: Contact sales for pricing
*All listed prices refer to the yearly billing model
NTASK RATINGS AND REVIEWS
* G2: 4.4/5 (10+ reviews)
* Capterra: 4.2/5 (100+ reviews)
9. ZENHUB—BEST FOR SOFTWARE TEAMS
Via: ZenHub
ZenHub is a project management solution that primarily caters to software
development teams. It provides a native GitHub integration via a browser
extension for Google Chrome or Mozilla Firefox. This helps reduce context
switching by keeping project tasks connected with GitHub code.
Plus, ZenHub offers automatic task updates as users complete issues in GitHub,
streamlining task completion by eliminating manual status check-ins from your
team’s to-do list. There are also automated hand-offs to update all connected
workspaces.
This online task management software and software development tool brings tasks
together on intuitive, drag-and-drop Kanban boards, allowing teams to view all
current tasks and their statuses.
Use these boards to prioritize tasks, track projects, and attach pull requests
to corresponding issues. Group related issues into Epics or connect various
private and public GitHub repos to a single board. 👨🏫
Additionally, ZenHub offers sprint planning features, making it a handy tool for
agile teams. It lets us set automated sprint cycles, auto-generate new sprints
with prioritized and unfinished tasks, and receive periodical reports on
progress.
I’ve also heard pretty exciting things about ZenHub AI (automatic issue
categorization, sprint reviews, etc.). However, I wasn’t able to get past the
waitlist to try out its beta program.
ZENHUB BEST FEATURES
* Various key features for agile teams
* Native GitHub integration
* Provides spring planning and tracking
* Boards with intuitive task management capabilities
* Automate repetitive tasks and hand-offs
* Acts as a visual task management tool with roadmaps and timelines
* Integrates with Figma, Miro, and Loom
ZENHUB LIMITATIONS
* Steep learning curve
* The interface may be challenging to navigate
ZENHUB PRICING
* For Teams: $8.33/month per user (annual billing after a 14-day free trial)
* For Enterprises: Contact sales for pricing
ZENHUB RATINGS AND REVIEWS
* G2: 4.3/5 (30+ reviews)
* Capterra: 4.4/5 (30+ reviews)
10. ZOHO PROJECTS—BEST FOR COMPLEX PROJECT MANAGEMENT
Via: Zoho Projects
Zoho Projects is a reliable project management software with features such as
issue tracking, team monitoring, project timesheets, and resource utilization
charts. From the range of use cases we explored, this platform can be excellent
for managing complex projects in industries like marketing, construction, IT,
and consulting.
Zoho Projects offers a comprehensive toolset for task management that assists us
in breaking projects down into milestones, task lists, and subtasks for simpler
tracking. This task management platform is all about details—each task can have
attributes like assignees, work hours, priorities, and reminders. Plus, we can
use timesheets and timers to record time spent on each task.
We were able to schedule tasks on a calendar and get an overview of team
members’ capacity simultaneously. This, I think, is crucial for balanced task
planning and avoiding the risk of team burnout.
Like many Zoho alternatives, this tool simplifies task organization by providing
Kanban-style boards with drag-and-drop task cards and flexible statuses. As for
planning and tracking complex workflows, we can use Gantt charts to identify
granular team tasks, set dependencies, and monitor deadlines to ensure
everything is done on time. ⌛
I believe that using Zoho Projects is great for consolidating your task
ecosystem when you use other Zoho applications, such as Zoho Mail or Zoho CRM,
as the tool gives you a unified view of your tasks across sister platforms.
ZOHO PROJECTS BEST FEATURES
* Quick-access Gantt charts
* Supports versatile task management use cases
* Highly customizable workflows with project templates
* Easy task scheduling on calendars
* Integrates with various Zoho, Google, and Microsoft apps
* Task management apps (iOS 9.0+ and Android 4.1+)
ZOHO PROJECTS LIMITATIONS
* Initial setup may be challenging
* Software customization can be time-consuming
ZOHO PROJECTS PRICING
* Free: Up to three users
* Premium: $4/month per user (10-day trial)
* Enterprise: $9/month per user (10-day trial)
*All listed prices refer to the yearly billing model
ZOHO PROJECTS RATINGS AND REVIEWS
* G2: 4.3/5 (300+ reviews)
* Capterra: 4.4/5 (400+ reviews)
Reviews mostly mention the product to be useful, albeit confusing at times.
Here’s an excerpt:
Zoho Projects is useful when using to assign tasks, getting multiple projects
done, and needing to know who will do it by when. It allows people to go in and
time themselves to track how long it took them to do it. It does get really
confusing at times to create tasks because of the many tedious needs that can be
miscommunicated while trying to assign (tasks).
11. ACTIVECOLLAB—BEST FOR PERSONALIZED TASK MANAGEMENT EXPERIENCE FOR
CLIENT-BASED WORKFLOWS
Via: ActiveCollab
ActiveCollab is all about increasing productivity and meeting deadlines with
ease in client-based workflows. Whether you’re a startup or a small creative
team, the tool lets you invite unlimited clients to the platform for improved
collaboration and feedback loops. In my opinion, this alone can help eliminate
those hard-to-keep-track-of client meetings and follow-up email chains.
My experience? Besides adding tasks for my team, I was also able to break down
complex actions into subtasks for my clients, ensuring all assigned tasks got
done as planned. Additionally, we saw functions to:
* Add due dates, assignees, and detailed task descriptions
* Group tasks based on different criteria
* Duplicate repetitive tasks
This online task management software offers only three project views to choose
from, which is less than what ActiveCollab alternatives typically offer. Still,
it includes frequently used views—the Kanban board, Gantt chart, and List view.
📝
I know automation is a recurring theme at this point, but still worth a
mention—ActiveCollab can reduce manual labor by automating recurring tasks like
drafting weekly reports. And, if you need to ensure actions are completed in a
fixed order, just create dependencies between multiple tasks.
ActiveCollab stresses the importance of a personal task manager, which
freelancers may find useful. It provides a My Work page where you can find and
organize your task assignments by project, client, or due date.
ActiveCollab’s timesheets also impress me quite a bit. Besides getting an
overview of all my time records, I can access project-level time tracking for
easier billing. I can even revisit my productivity in terms of the comments
posted, tasks created or closed, or due dates modified.
ACTIVECOLLAB BEST FEATURES
* Excellent personal task management software
* Tools to automate repetitive tasks
* Dependencies for completing tasks in a specific order
* Android and iOS smartphone apps
* Integrates with other task management tools like Asana and Trello
ACTIVECOLLAB LIMITATIONS
* The file-sharing feature of this task management software could be simpler to
use
* Adding more customization options could be beneficial
ACTIVECOLLAB PRICING
All plans come with a 14-day free trial. However, you have to subscribe to the
most expensive plan for features like workload management and days-off planning.
* Plus: $9.5/month 3 users/month
* Pro: $8/month per user/month
* Pro+Get Paid: $11.75/month per user
*All listed prices refer to the yearly billing model
ACTIVECOLLAB RATINGS AND REVIEWS
* G2: 4.2/5 (90+ reviews)
* Capterra: 4.5/5 (300+ reviews)
12. WRIKE—BEST FOR SCALABLE WORKFLOW MANAGEMENT
Via: Wrike
Wrike is well-known for its robust task and workflow management features. But
what many users miss is how beautifully scalable it is! For instance, the
platform lets me build a library of custom tasks that mimics our core
processes—we can use it as a baseline for all our future workflows. And the best
part is, we can expand this library to build a workspace tailored to a role,
department, or even industry.
During the time we tested this tool, we created multi-level task lists across
levels like folders, milestones, phases, and projects. Some of us even created
personalized dashboards by pinning important tasks from our to-do list, all
automatically sorted by priority and due date.
Like most of Wrike’s competitors, the platform supports strong teamwork—we can
collaborate on real-time project plans, task assignments, and decision-making
within the platform. Plus, the software includes built-in proofing tools for
quick yet detailed task feedback and task automation to save time and increase
work efficiency.
Additionally, Wrike allows project managers to build customizable reports on
task and team performance. I was, for instance, able to further optimize
workflows by analyzing relevant key performance indicators (KPIs) on dashboards.
WRIKE BEST FEATURES
* Comprehensive project dashboards with personalized reports
* Supports feedback-friendly team collaboration
* Multiple project views
* Visualize tasks in views like Gantt Chart, Kanban, and Calendar
* 400+ third-party integrations
* Task automation
WRIKE LIMITATIONS
* Could use more custom display options
* Some users experience task syncing issues
WRIKE PRICING
Wrike offers integrations and additional cloud security features for an extra
fee, but all of the following plans contain task management features:
* Free
* Team: $9.80/month per user
* Business: $24.80/month per user
* Enterprise and Pinnacle: Contact sales
*All listed prices refer to the yearly billing model
WRIKE RATINGS AND REVIEWS
* G2: 4.2/5 (3,000+ reviews)
* Capterra: 4.3/5 (2,000+ reviews)
13. TODOIST—BEST FOR TEAMS ON A BUDGET
Via: Todoist
While many Todoist alternatives on our list offer additional project management
features, this veteran app is purely focused on task management. I think Todoist
is one of the few apps that consistently upgrades itself within its niche space.
For instance, we can now create detailed daily to-do lists and set recurring
tasks using natural language.
The tool ticks all the boxes for basic task planning and management—we can
create tasks and subtasks, determine priorities, add due dates, and set
reminders to ensure nothing goes overlooked. 👀
Although it’s primarily a task management app, Todoist can help you manage
small-scale projects as it includes goal-setting features, labels to categorize
tasks, and task descriptions to keep information centralized.
I personally loved its Upcoming calendar view—it displays which tasks are due
urgently, and if anything’s too demanding, I can use a drag-and-drop function to
reschedule assignments. And if I need to focus on team tasks that are currently
due, I simply go to the Today view.
While Todoist’s simple navigation and low price make it a handy tool for
personal task management, it’s also a good to-do list app for teams on a tight
budget. Its project management features aren’t too comprehensive, but you can
still assign tasks and leverage comments for better teamwork and transparency.
Here’s what a small business owner had to share after using the tool:
Extremely easy to use for all levels of technological understanding. I use
Todoist several times a day and we have integrated this across our whole team.
We’ve experienced far less chance of tasks being lost or forgotten and people
stay accountable because of the notifications received upon completion.
Tip: ClickUp has a neat Import from Todoist feature if you need to switch to a
more extensive project management tool in the future.
TODOIST BEST FEATURES
* Efficient daily task management
* Multiple task views (including Kanban boards and lists)
* Basic team collaboration support
* Easy navigation to monitor project progress
* Integrates with various productivity and time-tracking apps
* Has a to-do list app for Android and iOS
TODOIST LIMITATIONS
* Integrating the software with some apps may be challenging
* It would be beneficial if the app displayed tasks when you’re offline
TODOIST PRICING
* Beginner: Free
* Pro: $4/month per user
* Business: $6/month per user
*All listed prices refer to the yearly billing model
TODOIST RATINGS AND REVIEWS
* G2: 4.4/5 (700+ reviews)
* Capterra: 4.6/5 (2,000+ reviews)
14. PROOFHUB—BEST FOR GRANULAR TASK TRACKING
Via: ProofHub
Besides being a good task management tool, ProofHub is a task tracking software
that lets you easily create task lists and individual tasks, assign them to more
than one team member, and closely follow due dates and priorities across task
categories. I am particularly in awe of the platform’s Table view for task
tracking—I get to monitor progress percentages for actions in different
categories (without being a pesky micromanager). 😁
Similar to ProofHub alternatives, the software is fully customizable—we can
build personalized workflows and use custom fields to capture any task-related
data my team deems important. Custom fields enhance task tracking—because we
customize them to track virtually any detail, be it deadlines or output.
Speaking of tracking, ProofHub has an intuitive interface for creating task
dependencies for ensuring tasks are completed in a predetermined order. If you
want to offer more clarity to assignees, leave comments on tasks or use mentions
to guide them.
Additionally, ProofHub offers various reporting options to help gain insight
into a project’s progress. You can enhance resource allocation by analyzing
resource utilization reports or track project-specific progress with task
completion reports.
PROOFHUB BEST FEATURES
* Multi-faceted task tracking software
* Customizable workflows
* Supports task-related discussions through comments and mentions
* Reports to gauge task progress
* Various project views like Kanbans and tables
* Mobile-friendly
PROOFHUB LIMITATIONS
* Notifications can get difficult to manage
* Some users find its customization features complex
PROOFHUB PRICING
Note that ProofHub currently avoids the per-user billing format, which may make
it appealing for some teams.
* Essential: $45/month for unlimited users
* Ultimate Control: $150/month (or $89/month for a limited time offer)
*All listed prices refer to the yearly billing model
PROOFHUB RATINGS AND REVIEWS
* G2: 4.5/5 (80+ reviews)
* Capterra: 4.6/5 (90+ reviews)
15. SMARTTASK—BEST FOR MANAGING MULTIPLE PROJECTS
Via: SmartTask
SmartTask includes all key features you’d typically find in a task management
tool. You can set deadlines, add dependencies, and manage tasks in views like
calendar, list, and board. I’d highlight that you can create a realistic
workflow here by optimizing dependent, overlapping, and ignored tasks—this is
the kind of visibility you need when your team is juggling 5+ projects
simultaneously.
This software stands out for me especially because of its tools for managing
multiple projects simultaneously in a cross-functional setup. Its Project
Portfolios feature allows you to create multiple boards to track separate goals,
aligning your marketing, sales, and design teams. To play it safer, you can even
share task lists across teams to prevent orphaned actions.
SmartTask supports team collaboration by letting us comment on tasks and
generate real-time notifications for updates. We can also invite clients,
vendors, and external stakeholders to collaborate on any task or project by
sending them an invitation.
Plus, it provides dashboard reports on both project tasks and sales that you can
easily find through its advanced search bar. 🔎
SMARTTASK BEST FEATURES
* Internal and external team communication
* Set recurring tasks (daily, weekly, or monthly)
* Task and sales reports
* Supports managing tasks across projects
* Time tracking for individual tasks
* Task management tools for iOS and Android
SMARTTASK LIMITATIONS
* The UI and UX could use some improvement
* Adding more integrations would be useful
SMARTTASK PRICING
SmartTask may offer discounted pricing to NGOs upon contact. Eligible startups
can also apply for a $1,000 worth of credit.
Free foreverGet startedGet startedContact salesSee more features
*All listed prices refer to the yearly billing model
SMARTTASK RATINGS AND REVIEWS
* G2: 4.5/5 (60+ reviews)
* Capterra: 4.6/5 (30+ reviews)
16. HUBSPOT (HUBSPOT TASK MANAGEMENT)—BEST FOR CRM TASKS
Via: HubSpot
I’ll admit that HubSpot Task Management is far from a traditional task
manager—it’s more of a suite designed to help marketers streamline Customer
Relationship Management (CRM) processes. Now, we know that effective CRM depends
on properly storing, tracking, and managing lead- and customer-based activities.
HubSpot helps you streamline these scattered tasks to boost revenue.
We explored this software extensively and can confirm that it reduces the need
to switch between multiple tabs when talking to prospects, all thanks to
dashboards that centralize all CRM work. In terms of use cases, utilize the
dashboards to track your to-do list items, view prospect details, and stay on
top of meetings.
Need to create new tasks? Do that directly from your workflows, email inbox, or
to-do list. And if you need insights from past task performances, like deals
made and activities completed, leverage HubSpot’s reporting tools. This platform
simplifies communication with email templates (for sending messages in bulk) and
real-time team chat.
While sales and marketing teams may enjoy HubSpot’s task management style, some
of HubSpot’s alternatives could be a better choice for companies in IT or
finance. You can even consider the HubSpot-ClickUp integration if you want to
organize your customer-facing processes more diligently.
HUBSPOT BEST FEATURES
* A wide array of CRM functionalities
* Live team chats
* Dashboards to centralize prospect-related work
* Integrates with apps like WordPress, Gmail, and Zapier
* iOS and Android mobile app for HubSpot CRM
HUBSPOT LIMITATIONS
* Limited option to prioritize tasks
* Workflow automation is limited on the free plan
HUBSPOT PRICING
For individuals and small teams:
* Free
* Starter: $15/month
* Professional: $800/month
HUBSPOT (CRM) RATINGS AND REVIEWS
* G2: 4.4/5 (11,000+ reviews)
* Capterra: 4.5/5 (4,000+ reviews)
17. PAYMO—BEST FOR CLIENT TASKS AND BOOKINGS
Via: Paymo
Paymo is a simple task management software and invoicing app rolled into one, so
I can see how it holds enormous appeal for professionals and freelancers who
want to manage client work, time tracking data, and resources within one
platform. It lets you automatically set up ghost bookings based on the task
details you’ve entered in the past, as well as receive a visual overview of all
bookings for the immediate team on a single screen. 🖥️
Paymo also simplifies managing resources by allowing multiple managers to work
on scheduling to avoid overbooking or underbooking. We can:
1. Book time for time-sensitive tasks by the hour
2. Accommodate unscheduled tasks with a simple drag-and-drop function
3. Visualize our team’s availability on timelines
4. Send booking notifications only to relevant team members
The platform lets my employees view their tasks in a single view, while our task
managers monitor both their personal tasks and team’s work in separate views.
Like with most Paymo alternatives, we get project views like Gantt charts,
Tables, and Calendars to visualize tasks.
Paymo also encourages team collaboration, offering a detailed Task View to chat
in real time about the latest task updates. Finally, Paymo provides task
priority levels like critical, high, normal, or low across teams, which we can
adjust based on our delivery commitment to clients.
PAYMO BEST FEATURES
* Timelines to assess employee availability
* Allows booking time for client tasks by the hour
* Real-time chat
* Project views like Gantt chart and Kanban board
* Integrates with apps like Slack, Google Calendar, and JotForm
* Mobile app support for iOS and Android
PAYMO LIMITATIONS
* The mobile app may be tricky to navigate
* Takes time to train employees to use the platform
PAYMO PRICING
* Free (for up to five clients)
* Starter: $5.9/month per user
* Small Office: $10.9/month per user
* Business: $16.9/month per user
*All listed prices refer to the yearly billing model
PAYMO RATINGS AND REVIEWS
* G2: 4.6/5 (500+ reviews)
* Capterra: 4.8/5 (400+ reviews)
18. TIMECAMP—BEST FOR TIME TRACKING AND BILLING TASKS
Via: TimeCamp
I have talked to many freelancers about their task management routines, and I
think one of their main problem areas is connecting tasks to tracked hours and,
eventually, invoices. That’s precisely why I made sure this handy all-in-one
tool was on our list.
While most TimeCamp alternatives on this list include typical task and project
management features, TimeCamp shifts its focus to time-task budgeting instead.
With its one-click time-tracking capabilities, you can track your or your team’s
working hours effortlessly. You can use this data to standardize times for
specific jobs, plan and create task assignments and invoice estimates, and
monitor each team member’s productivity.
TimeCamp also provides features for measuring the profitability of your projects
and tracking billable hours, streamlining invoicing and resource management.
Basically, the tasks you had to do manually, like creating invoices and
approving timesheets, are automated on this platform.
Although this software highlights time tracking, it’s still a task management
tool. Its TimeCamp Planner product helps you organize tasks and monitor their
progress on Kanban-style boards.
If you’re dealing with repeatable tasks, automate them by specifying information
like due dates, assignees, and progress statuses. Plus, you can switch from team
task overview to your own using the My Tasks feature, which displays your
assigned tasks on a list, calendar, or timeline view.
Note that TimeCamp’s time tracking and task management features are available on
separate pricing plans.
TIMECAMP BEST FEATURES
* Comprehensive time-tracking tools
* Kanban board for easy task tracking
* Personal task lists
* Can automate repeatable tasks
* Includes apps for Android and iOS
* TimeCamp (not the TimeCamp Planner) integrates with tools like:
* ClickUp (you can use this integration to time your ClickUp tasks and enjoy
billing accuracy)
* Google Calendar
* Slack
TIMECAMP LIMITATIONS
* The user interface and server load time could be better
* The tool may be buggy at times
TIMECAMP PRICING (FOR TIMECAMP PLANNER)
* Starter: $2.99/month per user (best for freelancers)
* Premium: $4.99/month per user (ideal for businesses tracking profitability)
* Ultimate: $7.99/month per user (for better analytical reporting)
* Enterprise: $11.99/month per user (for higher security and custom
integrations)
TIMECAMP RATINGS AND REVIEWS
* G2: 4.7/5 (100+ reviews)
* Capterra: 4.7/5 (500+ reviews)
19. ANY.DO—BEST FOR CREATING TO-DO LISTS
Via: Any.do
Any.do specializes in providing easy-to-use to-do lists to help you achieve both
personal or professional goals efficiently. It caters to individuals, families,
and teams, and is available via 10+ platforms, including Mac, Safari, and iPad.
During my time with this tool, I was able to organize my to-dos in separate
lists and projects, all color-coded to set clear priorities and determine task
categories. We can enhance our task lists with:
* Subtasks and attachments for added task awareness
* Deadlines and reminders
Sharing responsibilities is also simple—just share a task list with your
teammates or family to collaborate on task completion. For example, you can
assign different items on a grocery list to family members and track the list to
ensure they complete the task successfully. If there’s an urgent matter you wish
to discuss, use the chat function to communicate in real time.
For companies looking for a task management tool with project management
capabilities, Any.do is a solid choice as it also offers features like
customizable workflows, views, pre-made templates, and powerful integrations
with other work tools.
If you want more comprehensive workflow features, though, explore some more
advanced Any.do alternatives.
ANY.DO BEST FEATURES
* Provides simple to-do lists
* Great as a daily task manager
* Lets you share lists with teams, family, and friends
* Reminders for timely task completion
* Has apps for iOS and Android
* Integrates with other task management tools like ClickUp and Asana (via
Zapier)
ANY.DO LIMITATIONS
* Some users desire more integrations (like with Microsoft Calendar)
* Limited advanced features for this price range
ANY.DO PRICING
Remember to get a Family or Teams plan to access shared lists.
* Free
* Premium: $2.99/month per user
* Family: $8.33/month per four users
* Teams: $4.99/month per user
*All listed prices refer to approx values billed annually
ANY.DO RATINGS AND REVIEWS
* G2: 4.2/5 (100+ reviews)
* Capterra: 4.4/5 (100+ reviews)
At the time of reviewing this tool, we noted a few less-than-positive reviews by
Android and iOS users, mostly about some UX elements. However, the reviews for
the overall functionalities are quite positive. Here’s what a sales manager who
uses the product had to say:
With Any.do, organizing my tasks is simple and fast. The app works fine, and it
does the job that it’s supposed to do, setting daily reminders and scheduling to
keep myself on track of what’s going on. I love apps that offer a simple,
minimalistic professional design.
20. SMARTSHEET—BEST FOR SPREADSHEET-STYLE TASK MANAGEMENT
Via: Smartsheet
Smartsheet is a spreadsheet-like task management tool. It’s great for those who
are comfortable tracking tasks in Excel but are open to switching to a tool with
less complicated calculation work. The tool is popular in construction,
healthcare, and education industries where task management is all about working
with scattered data.
Like ClickUp, Smartsheet offers comprehensive project and task management tools
for handling different workflows. For example, it lets you schedule tasks,
create subtasks, allocate resources, and track assignments efficiently from one
platform. ✅
Here, tasks are represented on spreadsheets for individual projects. Like most
Smartsheet alternatives, we can add basic task information, like due dates and
assignees, in clear fields and columns. We can also merge several spreadsheets
to have a consolidated view of our tasks across categories.
However, these aren’t traditional spreadsheets—they also provide the advanced
features of a modern task management tool. For instance, we can use checkboxes,
dropdown lists, and comments to interact with tasks on Smartsheet.
This is a great task management software for teams working on extensive projects
as it includes templates for agile project management, OKR tracking, budgeting,
and resource management.
It also supports task automation, real-time collaboration, and advanced
analytics. Plus, it integrates with services we may already use, like Google
Workspace and Microsoft Teams.
Bonus read: Explore ClickUp vs. Smartsheet!
SMARTSHEET BEST FEATURES
* Spreadsheet-based project management tool
* Advanced functionalities for monitoring complex projects
* Supports real-time team communication
* Templates for agile project management
* Integrates with numerous communication, data visualization, and project
delivery apps
* Available as an iOS or Android mobile app
SMARTSHEET LIMITATIONS
* There may be a steep learning curve for users figuring out advanced features
* It could benefit from adding more template options
SMARTSHEET PRICING
* Free (for up to two task editors)
* Pro: $7/month per user
* Business: $25/month per user
* Enterprise: Contact sales for pricing
*All listed prices refer to the yearly billing model
SMARTSHEET RATINGS AND REVIEWS
* G2: 4.4/5 (14,000+ reviews)
* Capterra: 4.5/5 (3,000+ reviews)
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LEVERAGING THE BEST TASK MANAGEMENT APPS IN 2024
Our first-hand experience with these tools has been both adventurous and
enlightening. We think each of these options understands their target users and
strives to deliver. However, if you’re still struggling to find “the one,” make
a list of what you really prioritize in a task management platform.
Typically, great task management software provides features that help you plan,
organize, track, and assign tasks, but you shouldn’t have to pay a fortune for
these functions. Some features, like reminders, automation, and task views, are
the bare minimum, and we see them in almost every tool we discussed.
What you can explore is the overall functionalities you get for a given price.
Say Tool A gives you 30 advanced features and the more popular Tool B gives you
25 advanced features at the same price point—you know what to pick!
Lastly, the best task management tools are supposed to make your life easier,
not vice versa, so ensure your chosen tool is easy to implement and fun to work
with! 🥳
If you absolutely can’t make a choice, we’ll be cheeky and persuade you to try
ClickUp! It’s got all the features you’ll need to streamline task management
with minimal effort. Whether you want to set goals, track and assign tasks,
manage time, reduce manual labor, or communicate with your team, the
possibilities are endless.
Sign up to ClickUp today and enjoy the best toolkit a free task management
software has to offer! 💖
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