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[Report] 2022 Mid-Year Outlook State of Protective Intelligence Report |
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Blog Post
LEGAL AND COMPLIANCE TEAMS: WHERE DO THEY FIT IN THE PHYSICAL SECURITY PICTURE?
By Tom Kopecky • September 30, 2022
Legal and compliance teams engage with nearly every aspect of the organization,
from labor law to contracts, to cybersecurity. The role they play to reduce
workplace violence and other security risks often go unnoticed and are seldom
discussed.
It’s worth having those discussions, because legal and compliance teams often
set workplace violence policies, interpret regulations and audit internal
programs to ensure that policies that have been established are being followed.
They also put in place strategies to minimize risk of lawsuits and associated
reputational damages. And in publicly-traded companies, they identify the risks
that make up part of the required disclosures for investors.
In short, legal and compliance teams connect physical security departments to
the big picture risks of the organization.
So how do they connect with their colleagues in physical security?
First, let’s note where physical security leaders and L&C teams are aligned. A
strong majority, 77%, of legal and compliance leaders say that they are directly
responsible for ensuring compliance requirements related to the protection of
companies’ executives, employees and customers from violent and catastrophic
events, according to a recent survey of physical security, human resources,
legal and compliance, and cybersecurity and IT leaders from the Ontic Center for
Protective Intelligence.
But legal and compliance executives differ from their colleagues in a couple of
significant ways: They are more likely than other respondents to identify
geopolitical risks as threats to the company, and more likely to identify
lawsuits and regulatory issues as threats to the company. Taking into
consideration their expertise and the lens they use to view threats, I am not
surprised by this finding.
Another set of responses from legal compliance executives really sparks my
curiosity. We asked the four groups a series of questions about policies their
organizations had. We asked whether their organization had policies to reduce
risk of lawsuits, policies to notify physical security teams during potentially
hostile terminations, and clear policies to keep people safe while working from
home.
In every case, legal and compliance professionals were more likely than their
counterparts to say that they weren’t sure whether such a policy existed.
Perhaps it’s because they view many policies as inadequate or outdated, that
having an inadequate policy doesn’t give them confidence to say that a policy
actually exists.
Whatever the reason, those findings are an opportunity for physical security
teams to engage in dialogue with legal and compliance teams about how they can
work together.
A couple of points they can discuss:
1. Maintaining the audit trail. It’s important for physical security teams to
discuss how they can document their efforts and how their roles align with
policies to reduce risk. A good audit trail can be invaluable when replying
to regulatory concerns and lawsuits.
2. Getting on the same page. One thing we’ve noticed in surveys is that there
can be a pretty big disparity between different departments over what they
see as threats to the organizations. Physical security teams and legal teams
should work to align their outlook to make sure nothing falls through the
cracks.
3. Reviewing response plans. In so many organizations, response plans for
critical incidents aren’t updated frequently, and this hampers crisis
response. Legal and compliance and physical teams regularly identify new
risks. They should work together to make sure they are reflected in plans.
4. Using technology to drive results. Threat intelligence tools pull in an
amazing amount of data. When physical security teams and legal teams have
access to it all in one place, it’s a force multiplier that allows the
organization to take a proactive risk mitigation stance.
By working with their counterparts in legal and compliance, physical security
teams can gain a better understanding of how their roles contribute to the
organization, and have confidence they are participating in meaningful risk
reduction activities.
Hear security leaders share insights from the Mid-Year Outlook 2022 State of
Protective Intelligence Report in our on-demand webinar. To learn more about our
findings, download the report here.
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