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Submission: On May 09 via manual from US — Scanned from DE
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<h4>Terms and Conditions and Privacy Policy</h4> Your privacy is important to us and we want you to know how we use your information. You must agree to our
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ADVANCED INFORMATION MANAGEMENT
ALL YOUR CONTENT, UNDER COMPLETE CONTROL.
Good business is based on good information. Take the reins of your information
lifecycle with AvePoint Cloud Records, easily managing digital and physical
content in a centralized platform.
Request a demo
CLOUD RECORDS
ResourcesFree Trial
DON’T JUST MANAGE YOUR CONTENT, COMMAND IT.
Organizations worldwide are moving to the cloud in pursuit of digital
collaboration, IT agility, and on-the-go access. But digital transformation
inherently leads to content sprawl, which brings with it a greater exposure to
risk, increased compliance challenges, and rising storage costs. No matter where
you are in your journey to the cloud, a comprehensive information management
strategy is critical to achieving operational efficiency and compliance.
WATCH: Cloud Records in Action
YOUR INFORMATION IS AN ASSET. TURN IT INTO AN ADVANTAGE.
* CONTROL
IMPROVE ACCESS AND ACCURACY
MANAGE INFORMATION LIFECYCLES, NOT END USERS
You’ve got records management duties, we’ve got SaaS solutions. Easily
automate business rules to manage your entire content lifecycle—from creation
to classification and retention. Control your content from a centralized
command center, managing electronic content from Microsoft 365, SharePoint
on-premises, Exchange Online, social media, and file systems directly
alongside physical records.
Apply information classification directly to content automatically, with no
need for end user involvement
Oversee your information outcomes, report on all actions performed, and
manage a classification scheme or taxonomy
Manage information lifecycles and associate outcomes with business rules to
remove, retain, archive or destroy content
* STORAGE
DECREASE STORAGE SPEND
IS YOUR CONTENT REACHING A RECORD HIGH?
Many organizations have seen their data volume grow significantly in recent
years as organizations adopted collaboration solutions, remote work became
the norm, and users regularly work across multiple devices. Reduce data
storage costs and mitigate potential overage fees by configuring and managing
classification schemes and applying automated retention and disposal rules.
Apply default retention and disposal outcomes to records based on
business-defined criteria
Proactively mitigate increases in data-related storage costs
Maintain oversight with built-in reporting and auditing
* COMPLIANCE
WE'VE GOT YOU COVERED
ENSURE COMPLIANCE WITH REGULATORY OR ORGANIZATIONAL STANDARDS
Reviewed and certified by leading global authorities, Cloud Records is built
to achieve compliance with your company’s own policies as well as rapidly
changing regulatory requirements at the local, state, and federal level. Rest
easy knowing that you’re not holding on to too much—or too
little—information, which means less risk of fines, brand injury, loss of
assets, litigation, and exposure.
Classify content correctly, allowing proper lifecycle policies to be followed
Dispose of unnecessary content in a defensible way
Advanced search makes finding information for access requests quick and easy
* EFFICIENCY
MANAGE INFORMATION, NOT END USERS
DRIVE PRODUCTIVITY AND A BETTER USER EXPERIENCE
Give your end users a better experience by lifting the burden of information
management off their shoulders. Plus, with no need for employees to spend
time searching for data or re-creating content that can’t be found, you’ll
see productivity gains, as well. Empower users to find the information they
need quickly so they can get right back to the task at hand.
Save time with automated content classification
Remove traditional information management tasks from end users by using
automated actions
Save content easily and efficiently with Office and email integration tools
* OVERSIGHT
PROVE PROGRESS
KEEP AN EYE ON YOUR CONTENT WITH BUILT-IN REPORTING
Streamline your information management with a single-pane-of-glass solution
that manages electronic and physical content from a simple, intuitive
interface. Get quick answers to top-of-mind questions through a graphical
dashboard that’s designed for Records Managers, by Records Managers. Enable
security-trimmed search results and reporting with delegated administration.
Centralized dashboard gives you greater transparency and control
Proactively monitor user actions with out-of-the-box reporting, and
interrogate audit trails.
Control admin oversight with role-based access and security trimming of
content repositories
COMPLIANCE MADE EASY
BUILT WITH YOUR LEGISLATIVE AND REGULATORY COMPLIANCE STANDARDS IN MIND
Cloud Records is purpose-built to assist organizations in meeting global
regulatory requirements, from international standards to local legislation and
laws, as well as your company's own policies. Backed by AvePoint’s powerful
security and governance framework, our intuitive SaaS solution takes the
guesswork out of keeping up with the ever-changing compliance landscape.
CASE STUDY: Cardinia Shire Council
FEDRAMP (MODERATE) AUTHORIZED (US)
U.S. public sector entities that are in a Microsoft GCC or GCC-High instance can
take advantage of our FedRAMP (moderate) Authorized solutions including Cloud
Records.
INFORMATION SECURITY REGISTERED ASSESSORS PROGRAM (IRAP) (AUS)
We have had our AOS platform IRAP assessed including Cloud Records to an
official level making it easier for departments to onboard their solutions with
confidence that they meet a high-security standard.
VICTORIAN ELECTRONIC RECORDS STRATEGY (VERS) (AUS)
The Public Office of Victoria (PROV) has certified that government agencies and
enterprise customers alike can leverage Cloud Records and has deemed it a VERS
compliant solution.
FLEXIBLE, YET PRECISE
INSPIRED INFORMATION MANAGEMENT, NO MATTER THE INDUSTRY
While some may think that records management is only critical for regulated
businesses, in fact, an advanced information management strategy is a universal
need. Smart and scalable, AvePoint Cloud Records easily adapts to your
industry-specific requirements. Maintain oversight with built-in reporting and
auditing, all from our SaaS application.
GOVERNMENT
Governments around the world have a responsibility to create, maintain, and keep
records of long-term value. Meet those information management requirements with
a solution tailored to your specific needs.
HEALTHCARE
Industries subject to U.S. Food and Drug Administration regulation must comply
with the FDA’s Part 11 Electronic Records; Electronic Signatures – Scope and
Application, which provides clear requirements for records and information
management. Take control of your data with audit trails, record retention, and
ongoing oversight.
MANUFACTURING
International standards like ISO 90001 and ISO 27001 all contain requirements
relating to information management. From capture and classification to
defensible disposal, Cloud Records helps you meet your requirements.
FINANCIAL SERVICES
Subject to stringent information management regulations set forth by the U.S.
Securities and Exchange Commission (SEC), Financial Industry Regulatory
Authority (FINRA), and the Commodity Futures Trading Commission (CFTC), FinServ
entities can take control of their compliance activities with Cloud Records.
EDUCATION
Educational institutions typically follow their local government’s relevant
information management protocols, with some jurisdictions having sector-specific
requirements. Built with flexibility in mind, Cloud Records empowers you to meet
your challenges in a way that works for you.
ENERGY
Energy regulations can be wide and varying, including standards published by
organizations such as the Federal Energy Regulatory Commission (FERC) and the
North American Electric Reliability Corporation (NERC). Customize Cloud Records
to suit your compliance requirements.
YOUR SYSTEMS. YOUR ROLES. YOUR WAY.
MAKE YOUR INFORMATION WORK FOR YOU
With Cloud Records, your Records Manager can manage information lifecycles, not
end users. Optimize their productivity with a purpose-built single-pane-of-glass
interface. Cloud Records brings order to SharePoint Online and Exchange Online
while removing the burden of traditional records management.
WATCH: The Invisible Superhero
CONTENT CLASSIFICATION
Manage a classification scheme or file plan, or apply multiple rules to a single
classification and set term expiration.
TAXONOMY MANAGEMENT
View settings, choose to apply an entire term set, subset of a term or set, or
default term to a Microsoft Office 365 location.
RETENTION & DISPOSAL
Build business rules to manage an information lifecycle. Use action or
date-based triggers or metadata to drive rules.
CHOOSE YOUR RULE
Delete, retain, declare, or export content based on business rules. Configurable
rules will automatically react.
REPORTING
Manage outcomes with built-in reporting. Dashboards display number of managed
items, destroyed records, outstanding tasks, and more.
AUDIT RECORDS ACTIONS
Interrogate audit trails of actions performed on an item, or by a specific user
to ensure and document record integrity.
PHYSICAL RECORDS
Request existing files or create new ones. Maintain oversight and perform space
management activities with reporting.
SECURITY TRIMMING
Delegate permissions to defined users with different content repository
management access based on business requirements.
MAINTAIN GOVERNANCE AND INFORMATION INTEGRITY DURING A DIGITAL TRANSFORMATION
The COVID-19 pandemic accelerated the need for businesses to enable hybrid and
remote work. As cloud-based collaboration solutions have proliferated, records
and information management practices must evolve accordingly. Learn how to
navigate common records compliance requirements, create retention and disposal
schedules, and ensure secure information management.
FREE EBOOK
MICROSOFT 365 RECORDS MANAGEMENT ROADMAP
Plan, execute, and manage a migration to a digitally centered Microsoft 365
records management system.
Access Now!
DOWNLOADS & RESOURCES
* Product Brochure
* Technical Overview
AVEPOINT CLOUD RECORDS VS MICROSOFT 365 NATIVE FUNCTIONALITY
Learn how Cloud Records enhances M365 native functionality. Continue Reading
FREE EBOOK
MICROSOFT 365 RECORDS MANAGEMENT ROADMAP
What information managers can expect during digital transformation
GET THE EBOOK
JUST FOR THE RECORD...
AVEPOINT CLOUD RECORDS IS THE BEST
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