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Home Projects Climate2Preserv


CLIMATE2PRESERV

Energy reduction in Cultural Heritage Institutions is a hot topic. However, due
to the diversity of the types of buildings, collections, and outdoor climates,
taking sustainable decisions is easier said than done. Climate2Preserv is a
project that aims at developing a protocol that helps cultural institutions
explore different energy saving strategies considering their collections,
building, systems and more. The project contributes to the
ongoing international efforts on preventive conservation and environmental
sustainability.


Opdrachtgever

Belspo

Period
2021-2025
Team
Sustainability Unit


CLIMATE2PRESERV

Museums face difficult choices as they respond to conflicting mandates to lower
operating costs and energy consumption, and to preserve collections. Driven
originally by loans policies that imposed strict environmental guidelines –
unfortunately extended to preservation practices – cultural institutions often
invest in heating, ventilation and air-conditioning (HVAC) systems with high
associated operating costs and energy consumption. Today, new developments in
preventive conservation, take into account both the preventive conservation and
environmental sustainability objectives of cultural institutions, advocating for
loosening these environmental guidelines. Indeed, risk analysis often points out
that incorrect temperature and relative humidity (two out of ten agents of
deterioration representing the full risk spectrum in preventive conservation)
generally do not represent the biggest risk. But these revised guidelines are
only slowly taken up by the heritage field.

Despite the existence of many tools for improving the preventive conservation
and environmental sustainability conditions of collections facilities, to this
day there has been no study that provides a comprehensive roadmap for
sustainable storage and exhibition spaces. Being a popular topic today,
environmental sustainability has been addressed by the different disciplines
engaged in this project (preventive conservation, architecture, engineering,
etc.) But not translated into a multidisciplinary practice and a common language
within a heritage context.

The various partners will bring their expertise for the improvement of
collections management with an emphasis on interdisciplinary collaboration and
the involvement of stakeholders. The C2P toolbox offers the necessary tools to
engage in an environmental optimization process: the C2P protocol (a
step-by-step guide), assessment tools for measuring (potential) impacts of
mitigation strategies, and communication tools to facilitate collaborative work.
All this to help the user design and implement immediate indoor climate
optimization measures or prepare the groundwork for a long-term improvement
trajectory for his/her collections infrastructures.

Read: full project description


EDUCATION

FUTURE PROJECTS


Climate2Preserv Summer School

As part of this project the Royal Institute for Cultural Heritage (KIK-IRPA) is
organizing an international Summer School in partnership with The International
Centre for the Study of the Preservation and Restoration of Cultural Property
(ICCROM).

This course 'Climate2Preserv: Saving energy considering collections, buildings,
and systems' allows 20 participants in total. Every institution will send two
participants, one person with a technical background and some experience in
facilities, and one person with a background in conservation or collection care.

There is a possibility to create inter-institutional teams or to team up with
consultants or engineering firm. The only requirement is that participants to
the workshop are familiar with the institutional building, its systems, and its
collections.

During the workshop, these teams will simulate a fast-paced walk trough of the
protocol that focusses on teamwork, gathering and understanding documentation,
exploring energy saving strategies and decision-making and sharing information.
Participants will do this trough a mixture of theoretical courses, exploring
tools, visiting existing case-studies and completing exercises based on an
actual case-study data. At the end of the course, they get the time to plan
their future steps in within their own institutions.




PAST PROJECTS

Analysis of Temperature and Relative Humidity Data Workshop

The Getty conservation Institute’s Managing Collection Environments Initiative
(Los Angeles) and the Royal Institute for Cultural Heritage (Brussels) organized
a 3-day (27-28 June. + 4 July 2022) workshop focusing on the analysis of
temperature and relative humidity data. The workshop was open to students,
teachers, and all heritage professionals (people working with all types of
movable and immovable heritage, and people working with collections and
facilities).

This workshop was part of the Resilient Storage Project.





PARTNERS CLIMATE2PRESERV

Climate2Preserv relied on the support of:
National partners: KU Leuven, University of Liège;
Case-study partners: Royal Museums of Fine Arts of Belgium (incl. Wiertz Museum)
and CINEMATEK, the Royal Belgian Film Archive;
International partners: International Centre for the Study of the Preservation
and Restoration of Cultural Property, ICCROM and Academia Belgica;
And our funding body: The Belgian Science Policy Office (Belspo)




PARTNERS RESILIENT STORAGE

Resilient Storage relied on the support of the following partners: Faro, Vlaams
Steunpunt voor Cultureel Erfgoed, Musées et Sociéte en Wallonie, KU Leuven,
Urban Brussels, Fédération Wallonie-Bruxelles, Vlaamse Overheid, Belgian Comic
Art Museum, FeliX Art & Eco Museum, ICOM Belgique Wallonie-Bruxelles and ICOM
Belgium Flanders




AFFILIATED AND PREVIOUS PROJECTS

Resilient Storage (2020-2022)

Resilient Storage was a pilot project focusing on small to mid-size museum
depots. As C2P helps museums reduce their energy consumption while improving
their collection environments. The focus lies on short term improvements with a
relative low cost.
The findings of Resilient Storage were integrated in the C2P project.


PUBLICATIONS

For many heritage institutions, it is a challenge to comply with the energy
transition within the borders of their existing practices. Although various
institutions propose energy saving measures, heritage institutions cannot always
apply them due to the need for collection care. After all, different collection
items have a 'preferred climate'. Controlling this climate ensures that
collection items can be preserved for future generations. That is why some
Belgian and Dutch bodies have drawn up a number of documents tailored to
cultural heritage institutions.


ENERGY CRISIS

In the context of the energy crisis (2022-...), a practical document was drawn
up that suggests possible energy-saving measures in the short- and medium-term.
(Only available in French and Dutch)

Read: link to French page


GUIDELINES

The latest trends within the field, based on scientific research on
sustainability and indoor climate were summarized in the more general guideline
Climate statement for heritage organizations.

Read the document in Dutch


RESEARCH

Tools for the Analysis of Collection Environments: Lessons Learned and Future
Development
In 'Research Report. Edited by Annelies Cosaert and Vincent Laudato Beltran. Los
Angeles: Getty Conservation, 2022’

Authors: Annelies Cosaert (written while author was still at the Getty
Conservation Institute, Los Angeles), Vincent Laudato Beltran, Geert Bauwens,
Melissa King, Rebecca Napolitano, Bhavesh Shah, and Joelle Wickens



The collection environment, including temperature (T) and relative humidity
(RH), is an important consideration in formulating management strategies that
can have a long-term effect on collections and institutions. To meet specific
needs, sensor manufacturers and select heritage institutions have developed a
variety of tools to analyze environmental data. This publication explores the
perspectives of collection care professionals, educators, engineers, and
computer scientists on data analysis, and presents overviews of data analysis
and visualization techniques, and existing T and RH analysis tools. It also
examines the benefit of integration with related datasets; the importance of
effective dissemination, education, and collaboration; and future tool
development.


While most users rely on a single tool, expanding access to a suite of tools
with complementary approaches offers a more holistic view of the data and
improves communication with stakeholders. Further, the continued evolution of
these tools and the creation of new tools should be a collaborative effort
between tool developers and staff managing museum environments to ensure that
tools are intuitive and easy to use, widely accessible, and supported by
effective didactic material.



Climate2Preserv and Resilient Storage, towards a happy marriage between energy
reduction and adequate collection environments
In ‘Bulletin BRK-APROA 2021 TrimIV’

Authors: Cosaert Annelies and Estelle De Bruyn



Climate guidelines for museums, archives and libraries have a long history and
have evolved over time to adapt to a changing world. With climate set-points
being strict for a long time, today's ‘greener’ guidelines force us to
reconsider energy use, while maintaining good standards for collection care.

This article presents two projects from the Sustainability Unit of the Royal
Institute for Cultural Heritage (KIK-IRPA) in collaboration with an
interdisciplinary team of partners: Climate2Preserv and Resilient Storage. These
projects aim at the integration of sustainable short -and long term solutions
while improving a collection climate within a wide range of cultural
institutions.



Resilient Storage: Enabling Heritage Institutions to Effectively Manage
High-performance Storage Areas
In ‘Museum International, Volume 73, 2021 - Issue 1-2: Museum Collection
Storage. Guest Editors: Yaël Kreplak and François Mairesse’

Authors: Bauwens Geert and Estelle De Bruyn.



Heritage institutions find themselves increasingly compelled to lower costs
related to energy use, without disowning their primary task of optimally
preserving the collections they are entrusted with. Now, more than ever,
resilience, autonomy and cost-effectiveness are key to managing heritage
sustainably. With over 1,000 museums in Belgium, the energy savings that its
institutions may obtain by optimising their indoor climate management represents
an important opportunity to alleviate strain on institutional budgets, and to
help reach the ambitious energy-saving goals Belgium and the EU have set for
themselves. Heritage institutions must be proactive in implementing such
strategies, choosing from among a long list of measures to optimise their
climate systems and indoor environments. This can be an overwhelming task.
Indeed, museums and heritage institutions often lack in-house expertise to
tackle these issues, which is why clear, practical and intuitive protocols,
tools and concrete examples are required. As a case study and presentation of
research-in-progress, this article describes Resilient Storage, a Belgian
project that aims to validate a protocol to optimise the functioning of climate
systems in museum storage areas. Developed by the Royal Institute for Cultural
Heritage (KIK-IRPA) and KU Leuven, Resilient Storage assembles an
interdisciplinary team of public representatives, museum staff and experts in
energy performance and conservation. It aims to help stakeholders optimise
storage area management, simultaneously reducing its carbon footprint and
optimising its preservation conditions. Resilient Storage aims to unearth
synergies among these stakeholders, promote collaboration, develop a common
language and transmit expertise to Belgian's small and medium-sized museums.



Comparison of temperature and relative humidity analysis tools to address
practitioner needs and improve decision-making
In ‘Transcending Boundaries: Integrated Approaches to Conservation. ICOM-CC 19th
Triennial Conference Preprints, Beijing, 17–21 May 2021’

Authors: Cosaert Annelies (written while author was still at the Getty
Conservation Institute, Los Angeles) and Vincent L. Beltran



The conservation field has produced various preventive conservation tools to
support the organization and interpretation of data and contribute to sound
decision-making. This paper examines selected tools for the analysis and
visualization of air temperature (T) and relative humidity (RH) data to refine
its interpretation and allow flexibility in collection management. In addition
to comparing the functionalities of T and RH tools, interviews were conducted
with practitioners to learn about their use. The survey of tools and
practitioners identified key application themes: alignment with environmental
standards and guidelines, assessments of collection risk, increased
sustainability of environmental management practice, and the promotion of
effective communication within an interdisciplinary team. Also highlighted were
potential gaps, including a need for more flexibility in the numerical and
visual display, and an inability to integrate environmental data with
complementary datasets.



Comparison of temperature and relative humidity analysis tools to address
practitioner needs and improve decision-making
In ‘Transcending Boundaries: Integrated Approaches to Conservation. ICOM-CC 19th
Triennial Conference Preprints, Beijing, 17–21 May 2021’

Authors: Cosaert Annelies (written while author was still at the Getty
Conservation Institute, Los Angeles) and Vincent L. Beltran



The conservation field has produced various preventive conservation tools to
support the organization and interpretation of data and contribute to sound
decision-making. This paper examines selected tools for the analysis and
visualization of air temperature (T) and relative humidity (RH) data to refine
its interpretation and allow flexibility in collection management. In addition
to comparing the functionalities of T and RH tools, interviews were conducted
with practitioners to learn about their use. The survey of tools and
practitioners identified key application themes: alignment with environmental
standards and guidelines, assessments of collection risk, increased
sustainability of environmental management practice, and the promotion of
effective communication within an interdisciplinary team. Also highlighted were
potential gaps, including a need for more flexibility in the numerical and
visual display, and an inability to integrate environmental data with
complementary datasets.



The sustainable storage space, methodology for the management of small cultural
institutions (Fr)
In ‘Païn, S. and Guillemard D., Conservation-restauration des biens culturels
(CRBC), Dossier Conservation préventive, 2020, vol. 36’

Author: De Bruyn Estelle



Thanks to an international survey on the condition of storage areas and a survey
carried out among small-scale Belgian cultural institutions, we have defined
their characteristics and their needs in terms of conservation practices. Our
aim was to help heritage professionals to assess their storage problems and
solve them in a sustainable way by implementing eco-responsible practices. We
are proposing a template for improving management of storage areas of small
scale institutions, combining preventive conservation and cutting edge,
sustainable improvement methods, such as the RE-ORG method. These methods have
been selected based on their relevance, price, case-study availability and
practical use in the context of small-scale cultural institutions. We have
created the website “Sustainable Storage”.


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